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Aperture, partial external drive storage—possible ?

1528 Views 7 Replies Latest reply: Oct 21, 2010 12:21 PM by Dave Klein2 RSS
Ian999 Level 1 Level 1 (0 points)
Currently Being Moderated
Oct 21, 2010 6:10 AM
I am thinking about buying a new Air, however, even with 256gb I will not be able to put my entire Aperture library onto my computer's drive. I know that it is possible to place the entire library onto an external drive, but is it possible to split the library so that part is stored permanently on an external drive, while the rest is on the computer's drive?

For example, can I keep all my photos less than a year old on the computer, but keep the older photos on the external drive, and plug in the drive in when I wish to access these older pics?

Any advice appreciated.
MacBook, Mac OS X (10.6.4), iphone
  • robogobo Level 2 Level 2 (290 points)
    Currently Being Moderated
    Oct 21, 2010 6:14 AM (in response to Ian999)
    Sure, no problem. You can do this a number of ways. You can either have your Library on your internal and referenced masters on the external, or break things up into several managed Libraries, or a combination of the two methods.

    Perhaps the simplest is to stay managed and have a "2010" Library on the internal and "everything else" Library on the external. You can easily switch between the two, or merge and split as necessary. Aperture is really good at this.
    MacPro 4x2.66, Mini C2D1.83, iMac 6,1, iPhone3Gs, Mac OS X (10.6.4), 23" ACD, 30" HP LP3065, Epson V700Pro, Epson 3880, Canon 5Dii
  • Dave Klein2 Level 1 Level 1 (5 points)
    Currently Being Moderated
    Oct 21, 2010 9:59 AM (in response to Ian999)
    I'm thinking of the same thing. I would like to maintain the most recent photos (about a DVD's worth) on my laptop while having the previous archives on a back-up drive and DVD catalog backup.

    When viewing the catalog and a photo is off-line what do you see? I would imagine that you'd have a thumbnail with some type of indicator that the photo/video is off-line? Also, what happens when you double click an asset that is stored elsewhere? Right now I'm using some old third party software that is no longer supported. It sill works in OSX but I'm sure that at some point it will cease to function.
    MacBook Pro, PowerMac G5's, MacMini, iPad, iPod Touch., Mac OS X (10.6.4)
  • Dave Klein2 Level 1 Level 1 (5 points)
    Looks like the process is called referenced images.

    "Referenced images are images whose masters are not stored in the library. They are located elsewhere on a hard disk or other media, and Aperture merely refers to the masters in that location. The advantage of using referenced images is that you can import your portfolio of existing images as they are currently stored on disk, without having to physically copy or move them into the Aperture library."

    I'm going to download the trial and see how Aperature handles a DVD full of images. My other concern is META data that has been added by both the camera and by hand using my previous software.
    MacBook Pro, PowerMac G5's, MacMini, iPad, iPod Touch., Mac OS X (10.6.4)
  • Kirby Krieger Level 6 Level 6 (11,555 points)
    This is how I currently use one of my Aperture Libraries. For the purposes of discussion, let's say I have only one computer, it is a laptop, I regularly work in more than one location, and I also work at home.

    I split my Masters between managed and referenced. All new images are imported into my Library (the Masters are Managed). Semi-monthly, I move all managed masters which are older than 45 days onto an external HD dedicated to my full-frame digital negatives. (Of course, if I am still working on photos in a Project, I don't relocate the Masters.)

    When I am at my office, I connect via Firewire 800 my external HD. With the connection made, I have full functionality for every image in my Library.

    When I am not in my office, I have my laptop with me. I have full functionality for every image with a Managed Master (i.e.: everything taken in the last 45 days and anything else I have specifically left as Managed). I have access to the previews of all of my images -- I can't make adjustments or print images with off-line Masters, but I can keyword, label, move, and otherwise organize my images. I have shared Previews with other apps on my laptop, so I can use the Media Browser to attach images with off-line Masters to email, etc.

    (In practice I always keep Projects intact (for me, one Project = one shooting session). If I need one or just a few photos from an older Project to be on-line when I am away from my office, I will relocate all of the images in that Project. I just find this easier.)

    I have a Smart Album set to show me all Managed Masters older than 45 days. It is short work when I am at my office to relocate these Masters to my ext. HD.

    This general set-up can be thought of as +"Most-recent Managed/Less-recent Referenced"+. I think it works well with any laptop. Where you put the dividing line betw. "Most-recent" and "Less-recent" will depend on your shooting habits, the size of your internal mass storage, and your other storage needs.

    Be assured that Aperture handles this well, and makes administering it easy. (Fwiw, I wonder if this should be the default way Aperture works, auto-archiving Masters of a certain age.)
    MacBook Pro 13", Mac OS X (10.6.4), 4 G / 500 G internal / 4 TB external
  • Dave Klein2 Level 1 Level 1 (5 points)
    Thanks. Having a sample work flow helps illustrate very nicely.
    MacBook Pro, PowerMac G5's, MacMini, iPad, iPod Touch., Mac OS X (10.6.4)
  • Dave Klein2 Level 1 Level 1 (5 points)
    Currently Being Moderated
    Oct 21, 2010 11:05 AM (in response to Ian999)
    So I imported from a DVD choosing to leave master's on the DVD. Works as expected. The only thing that didn't translate are the Descriptions I added in iView MediaPro. I noticed that Aperature has a Caption field so crated a custom field for Description. Re imported a photos with a Description and the new filed in Portfolio remained empty.

    Anyone know of a way to include translate these so as to have Aperature recognize annotations in other programs. I can export this in iView in several flavors.
    MacBook Pro, PowerMac G5's, MacMini, iPad, iPod Touch., Mac OS X (10.6.4)
  • Dave Klein2 Level 1 Level 1 (5 points)
    Figured out the import issue. In iView I can "snyc annotations" and the information will be included in Aperture.

    I indexed a network drive of images (Drobo) and my image previews are horribly pixelated. Onto the next issue...
    MacBook Pro, PowerMac G5's, MacMini, iPad, iPod Touch., Mac OS X (10.6.4)

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