6 Replies Latest reply: Nov 15, 2010 2:54 AM by Terence Devlin
Jerry Dammers Level 1 Level 1 (0 points)
Am new to iphoto.

I currently store my photos on a portable hard drive, listed in date order (each file named accordingly), with folders for each year.

1. Is it possible to recreate this system in iphoto? ie have a folder for each year.
2. If you have photos in events and albums, does it store two copies of the photo?

Many thanks.

MacBook Pro 13 - MC375BA (+ Sony VAIO VGN-FW11S & VPCW12S1E), Mac OS X (10.6.4), + iphone4
  • 1. Re: Albums vs events
    Terence Devlin Level 10 Level 10 (123,800 points)
    1. Is it possible to recreate this system in iphoto? ie have a folder for each year.


    Yes. But pointless.


    If you want to duplicate your Folder Tree in iPhoto:

    Start at the bottom of the hierarchy and drag a folder of images to the Album Heading in iPhoto. The pics will be imported and an Album of the same name created.

    You can then create the Enclosing Folders in the iPhoto Window (File -> New Folder) and drag the Album to it. Folders can contain other Folders (Nested Folders) and Albums.

    However, is your folder system date based? Then this form of organisation is a bit pointless in iPhoto when Smart Albums or the Calendar tool (Click on the wee magnifying glass in the Search Box) mean you can find the photos taken on any day, month or year at a click. With Smart Albums it's easy to find photos from specific range - say, June 3 to August 25, 2009 etc.

    2. If you have photos in events and albums, does it store two copies of the photo?


    No. Events contain actual photos. Events are a view of the actual library og photos. Albums are virtual and simply reference the photos in the Library.

    Regards

    TD
  • 2. Re: Albums vs events
    Jerry Dammers Level 1 Level 1 (0 points)
    Thanks.

    Not sure why you think it's pointless. I have 10,000 photos and if they aren't in some form of order (e.g. folders for each year), then will I not just have 10,000 photos in the Events tab? If so, then I need some form of categorisation. Therefore what is the difference between events and albums?

    The other reason I created folders by date was that when photos are scanned in or edited, it would usually record the photo with today's date rather than the original therefore woud not remain in chronological order.

    One other question, can you create folders within events or not?

    Many thanks
  • 3. Re: Albums vs events
    LarryHN Level 9 Level 9 (56,675 points)
    Not sure why you think it's pointless. I have 10,000 photos and if they aren't in some form of order (e.g. folders for each year), then will I not just have 10,000 photos in the Events tab? If so, then I need some form of categorisation. Therefore what is the difference between events and albums?


    Events automatically organize by date - each event (or roll - or folder - do not get hung up on the name) can hold any number of photos - if you do nothing then each camera import or finder folder import will become an event -- so you would not have 10,000 photos under the event tab unless you did 10,000 imports of one photo each - or split every event into one photo per event

    The reason it is pointless is because events give you a very basic time based organization and either a smart album or a search can instantly give you any greater level of detail you want

    The other reason I created folders by date was that when photos are scanned in or edited, it would usually record the photo with today's date rather than the original therefore woud not remain in chronological order.


    Scanned photos do not have a photo date - that is in the EXIF data and is only on camera photos - so iphoto uses the file date - you can change the date in iPhoto by selecting the photo(s) and using the batch change date/time command

    One other question, can you create folders within events or not?


    no

    You can then create the Enclosing Folders in the iPhoto Window (File -> New Folder) and drag the Album to it. Folders can contain other Folders (Nested Folders) and Albums.


    events can have no subdivisions - you use albums (and smart albums) and folders for that

    LN
  • 4. Re: Albums vs events
    Terence Devlin Level 10 Level 10 (123,800 points)
    Therefore what is the difference between events and albums?


    Events are organisation for those who can't really be bothered. They are automatic - based entirely on Date and Time the camera records the photos as taken.

    You can move photos between Events, you can Merge Events, you can Rename them and sort them in various ways except one: You cannot manually sort in an Event as Events are all automated.

    Albums are infinitely flexible. You can create Albums based in whatever criteria you like - An album of people in blue hats - and these can be drawn from any Event you choose and you can order them within the Album in any way you want. As I said above, as Albums are virtual, a photo can be in 50 albums and use no extra disk space. You need a duplicate file to have a photo in two Events.

    With iPhoto you have many extra organising tools apart from Date. Here's a canned answer I often use for questions about organising. It might spark somethings for you

    I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums exensively. I title the pics broadly.

    I keyword on a
    Who
    What
    Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.

    Using this system I can find pretty much find any pic in my 25k library in a couple of seconds.

    So, for example, I have a batch of pics titled 'Seattle 08' and a typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.

    File -> New Smart Album
    set it to 'All"
    title contains Seattle
    keyword is mountain
    keyword is snow
    rating is 5 stars

    Or, want a chronological album of John from birth to today?

    New Smart Album
    Keyword is John
    Set the View options to Sort By Date Ascending

    Want only the best pics?
    add Rating is greater than 4 stars

    The best thing about this system is that it's dynamic. If I add 50 more pics of John to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.

    Keywording takes time to set up, there's no doubt about it. I use Keyword Manager as it's much more powerful than the inbuilt system, and adds the possibility of nested keywords. So, for instance, if I add John to a photo it also adds 'Family'. Now I can add many keywords to a pic quickly.

    In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.

    Regards

    TD
  • 5. Re: Albums vs events
    Jerry Dammers Level 1 Level 1 (0 points)
    Thanks, that helps.

    My dating system will still work for me, as it puts the photos into logical buckets in Events (H1 2010 etc) and then I'll use the albums for the finer details in the way you describe.

    Couple of other questions:

    1. What's the difference between Photos and Events? I presume that Photos are just the gross equivalent of Events (or, alternatively, Events are a different way to view Photos) and the number of photos in both will always be the same.

    2. If I want to edit a photo in any way, do I do it Events, Photos or Albums - or doesn't it matter? (like if I changed a track title in itunes, it updates the original irrespective of whether I edited the title whilst in a playlist, or visa versa).

    3. Is iphoto designed to handle video clips too? I now have hundreds of clips which need to be managed in a similar way to my photos.

    Many thanks for your help with this.
  • 6. Re: Albums vs events
    Terence Devlin Level 10 Level 10 (123,800 points)
    1. What's the difference between Photos and Events? I presume that Photos are just the gross equivalent of Events (or, alternatively, Events are a different way to view Photos) and the number of photos in both will always be the same.


    You guess right. Both a view of the same Library.

    2. If I want to edit a photo in any way, do I do it Events, Photos or Albums - or doesn't it matter? (like if I changed a track title in itunes, it updates the original irrespective of whether I edited the title whilst in a playlist, or visa versa).


    Doesn't matter, it's the same file in each case.

    3. Is iphoto designed to handle video clips too? I now have hundreds of clips which need to be managed in a similar way to my photos.


    iPhoto will handle video if the particular codec used in your Videos is supported. Trial and error will tell you there. Perian adds codecs and often sorts out unsupported formats for video.

    Regards

    TD