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Turn off email search in finder search

18642 Views 57 Replies Latest reply: Apr 10, 2014 10:52 AM by Rob Williams RSS
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DataChris Calculating status...
Currently Being Moderated
Mar 13, 2011 3:33 PM
*Is there any way to turn off email content in Finder search?!* I use the Finder to search for files and folders not archaic references to 5 year old email content. There has got to be a way to turn this off by default. Terminal/Command line fix? Any fix? Any solution? Anyone?
iMac27", Mac OS X (10.6.6)
  • Francine Schwieder Level 6 Level 6 (19,000 points)
    Currently Being Moderated
    Mar 14, 2011 8:42 AM (in response to DataChris)
    If you are using Apple's Mail program, go to System Preferences->Spotlight and uncheck "Mail Messages" in the Search Results list (and anything else on that list whose results you don't need). If it is some other mail program, such as old Eudora mail, click the Privacy tab, then drag the folder containing the mail messages into the list of places you don't want searched.
    Francine


    Francine
    Schwieder
    2x2.66 Dual Core MacPro; iBookG4; iPod, Mac OS X (10.6.6), Cinema Display, Cinema HD, Wacom Tablet
  • varjak paw Level 10 Level 10 (167,130 points)
    Currently Being Moderated
    Mar 24, 2011 2:15 PM (in response to DataChris)
    http://www.apple.com/feedback/macosx.html

    But are you aware that you can just exclude this folder:

    ~/Documents/Microsoft User Data/Office 2011 Identities/Main Identity 1/Data Records/Messages

    in the Spotlight Privacy pane and stop your mail messages from appearing in a Finder search?

    If you don't want Outlook events appearing either, also exclude this folder:

    ~/Documents/Microsoft User Data/Office 2011 Identities/Main Identity 1/Data Records/Events

    Regards.
    iMac Core i7 8GB ATI Radeon 4850, Mac OS X (10.6.7), Also: iMac 2.8 Core 2 Duo 24", IPad 16GB WiFi, Dell w/ Windows 7, Win XP via VM
  • varjak paw Level 10 Level 10 (167,130 points)
    Currently Being Moderated
    Mar 28, 2011 6:57 AM (in response to DataChris)
    Thanks Dave, but the privacy setting exclusions does not change anything in my finder search results (only in spotlight results).


    It does on my system. Finder searches are Spotlight, just with more options in the GUI than in the menu bar dropdown.

    Just discovered turning on privacy settings to exclude the email/outlook folders from spotlight disables search within email/outloo


    Microsoft elected to use Spotlight searching on Outlook 2011, as does Mail, so if you turn it off, you turn it off everywhere.

    I don't see this as a "nightmare" - you can always use a boolean to exclude messages from appearing in a search; see:

    http://www.macworld.com/article/132788/2008/04/spotlight2.html

    but you have the feedback page via which you can comment to Apple. Whether there is anything they could do to exclude results from third-party products I don't know.

    Regards.
    iMac Core i7 8GB ATI Radeon 4850, Mac OS X (10.6.7), Also: iMac 2.8 Core 2 Duo 24", IPad 16GB WiFi, Dell w/ Windows 7, Win XP via VM
  • _roland_ Calculating status...
    Currently Being Moderated
    Apr 8, 2011 3:29 AM (in response to varjak paw)
    Dave, the reason it is a nightmare is that you have to do this every single time you do a search. The convenient search box in finder becomes useless, spotlight becomes useless, because the only way to search what you are looking for is to create a complex boolean search phrase each time you set out to look for something. Every single time.

    This in turn will slowly drive you to abandon spotlight altogether as a search mechanism, and adopt other ways to make your documents easier and quicker to find (the 3 decades old "well organized folders" method, as far as I am concerned)

    This is a huge step backwards, and a steep price to pay, just for not being able to exclude outlook results from spotlight.

    I will file this with Apple - this makes their great innovations in finding your documents easier utterly useless.
  • Barney-15E Level 7 Level 7 (33,270 points)
    Currently Being Moderated
    Apr 8, 2011 3:53 AM (in response to _roland_)
    Just move the Mail Messages lower in the Search Results list.
    All my documents and folders show up before the email messages. I'm not sure how that is unusable.
    You could even move it so far down that fonts show up before email messages.
    1.8 SP G5/MBP 2.33/iPhone/MBP Unibody, Mac OS X (10.6.7)
  • Gene Lewis Calculating status...
    Currently Being Moderated
    Sep 28, 2011 8:39 PM (in response to DataChris)

    I love how DataChris' first question was never really addressed. DC - there's no solution to your problem. The solutions mentioned here highlight the problem that Apple has created - messages completely clutter my finder results and it drives me CRAZY. Mail messages contain references to nearly EVERYTHING - not sure why Apple doesn't understand this. Including Mail content in my searches renders them practically useless.

     

    Apple - give users the option to exclude mail results in the finder. I know I speak for many users when I say that if I'm going to search for mail, I'll do it in Mail - not on my desktop.

  • lostonroute66 Calculating status...
    Currently Being Moderated
    Oct 7, 2011 4:17 PM (in response to DataChris)

    I had the same problem.  Here's the solution I came up with.  Actually it's a variation on a solution for a different, but related problem.

     

    http://lostonroute66.com/solved-hiding-outlook-email-in-mac-os-x-finde

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