Skip navigation

Mail: keeping IMAP on server?

3070 Views 17 Replies Latest reply: Dec 11, 2012 6:20 AM by ToddK1 RSS
1 2 Previous Next
Steven Shmerler Level 1 Level 1 (60 points)
Currently Being Moderated
Jun 16, 2011 7:26 AM

I've only used POP my entire computing life, but my new job which relies heavily on email and gave us iPhones, set up the Mail account as IMAP. The problem for me, which I gather is a feature for others, is that if I'm reading my mail on my iPhone I may want to delete it to keep my phone inbox clean, but have a permanent local copy on my iMac at work, like I always did with POP (leave mail on server option).

 

So.. now I'm stuck with tons of mail on my iPhone that would love to delete, but if I do, it will delete it on the server and therefore all other devices which is bad in my case.

 

I've been here a couple months so have a fair # of emails in my inbox and folders. I assume if I delete my email account and recreate it as a POP account, if I can even do that since the email was set up as a partner account via Gmail, which I know is not for discussion here, but I'm lost where to turn and best way to set up.

 

I wish IMAP allowed you to delete from a device and keep on server like POP.

 

Thots,

Steven

Mac Pro 3.0 GHz Quad-Core, iPad WiFi/3G, iPhone4, Mac OS X (10.6.6), 30" HP Display & 22" Cinema Display
  • wjosten Level 10 Level 10 (91,420 points)
    Currently Being Moderated
    Jun 16, 2011 7:33 AM (in response to Steven Shmerler)

    With IMAP, deleted mail remains in trash until you delete trash. You also have the option to move any email to any folder, thus I don't quite understand your problem.

  • KiltedTim Level 8 Level 8 (35,980 points)
    Currently Being Moderated
    Jun 16, 2011 7:34 AM (in response to Steven Shmerler)

    As you seem to be aware, it's behaving exactly as designed.

     

    Not much that can be done about it other than create local folders on your desktop machine (as in, not part of the IMAP store, which means you'll need to set that machine up to use IMAP as well) and move messages to there periodically to get them out of the IMAP store. So long as you back up your desktop machine on a regular basis, you'll have a fallback if you need them.

  • Templeton Peck Level 9 Level 9 (57,695 points)
    Currently Being Moderated
    Jun 16, 2011 7:34 AM (in response to Steven Shmerler)
    I wish IMAP allowed you to delete from a device and keep on server like POP.

     

    Umm...it does.

  • Julian Wright Level 7 Level 7 (34,835 points)
    Currently Being Moderated
    Jun 16, 2011 7:43 AM (in response to Steven Shmerler)
    So.. now I'm stuck with tons of mail on my iPhone that would love to delete, but if I do, it will delete it on the server and therefore all other devices which is bad in my case.

     

    "Delete" means "delete" with IMAP. That's the way it is designed. If you want to clear your InBox, create another mail folder on the server and move emails into it as you read them. Then your InBox will be clear but the messages will still available to other devices.

  • wjosten Level 10 Level 10 (91,420 points)
    Currently Being Moderated
    Jun 16, 2011 8:01 AM (in response to Steven Shmerler)

    With IMAP, you can create any folders you want on the server, move any mail you want to any of these folders, and the mail will be in sync on every device you use to access mail. The only folders that would not be in sync or be visible on all devices are folders created locally on your computer.

  • Julian Wright Level 7 Level 7 (34,835 points)
    Currently Being Moderated
    Jun 16, 2011 8:14 AM (in response to Steven Shmerler)

    All mail actions with IMAP accounts occur on the server, so whatever action you take appears "in sync" across all devices/computers that access that account.

     

    If you move an email from your InBox into another folder (mailbox), it will appear in that folder on all other devices. If you subsequently delete that email from that folder it will also be deleted on all other devices.

     

    Basically, if you remember that you are interacting directly with the mail on the server, you'll be ok. Forget the local and server concept of POP3.

     

    IMAP email clients will "cache" (create a temporary copy) of emails locally to speed up or allow offline access, but as soon as you have an internet connection again, it will "re-sync".

  • KiltedTim Level 8 Level 8 (35,980 points)
    Currently Being Moderated
    Jun 16, 2011 8:10 AM (in response to Steven Shmerler)

    Even though it should stay there if you move it to the trash, This is a very very bad idea... All it takes is one slip up to 'empty the trash' and it's gone forever.

  • turingtest2 Level 8 Level 8 (43,955 points)
    Currently Being Moderated
    Jun 16, 2011 8:16 AM (in response to Steven Shmerler)

    As far as IMAP is concerned there is one set of mail folders on the server. If you read a message it should be read everywhere. If you move a message to a new folder, all clients should find that message in the new folder. And you should only need to delete spam once.

     

    What I'm not so clear about, never having had a chance to test it, is what happens if you try to download mail from the account via POP3 after it has been manipulated with IMAP. My guess is that you will get all messages (without the folder structure) but perhaps you only get the contents of the Inbox folder, or maybe it is down to the ISP's implementation.

     

    tt2

  • Lawrence Finch Level 7 Level 7 (24,510 points)
    Currently Being Moderated
    Jun 16, 2011 8:15 AM (in response to Steven Shmerler)

    It depends on what mail reader you are using on your iMac. With most IMAP clients you can create folders on the server or folders that are "local". If you move a message from the Inbox to a local folder it will be deleted from the server.

     

    Also, on the iPhone only the Inbox is synced automatically with the server. So if you move messages to another Server folder on your iMac they will disappear from your Inbox on your phone, but will not appear in the folder the message was moved to unless you open that folder on the iPhone. Optionally, you can select folders that ARE synced automatically on the iPHone in the mail account settings.

  • wjosten Level 10 Level 10 (91,420 points)
    Currently Being Moderated
    Jun 17, 2011 3:28 AM (in response to Steven Shmerler)

    In Mail, if you create a new mailbox(assuming your account is IMAP), you'll be presented with the option of creating this on the server(Gmail) or locally on your computer(on your Mac). If created on the server, this new mailbox(folder) will be visible on all devices accessing Gmail. If created on your Mac, it will only be visible on the Mac the mailbox(folder) was created on.

1 2 Previous Next

Actions

More Like This

  • Retrieving data ...

Bookmarked By (1)

Legend

  • This solved my question - 10 points
  • This helped me - 5 points
This site contains user submitted content, comments and opinions and is for informational purposes only. Apple disclaims any and all liability for the acts, omissions and conduct of any third parties in connection with or related to your use of the site. All postings and use of the content on this site are subject to the Apple Support Communities Terms of Use.