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How to Backup FCP X Projects & Events.

1102 Views 10 Replies Latest reply: Sep 16, 2011 7:52 AM by still_learning RSS
andynick Level 5 Level 5 (4,840 points)
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Sep 13, 2011 4:21 AM

I have two projects:


  1. SOD intro
  2. SOD Frost & Snow - (heck, I'm nearly giving the plot away!)


Both projects durrently live in my Movies folder on the Lion system drive.


I will be adding more projects - all of which already / will reference the same five Events:


  1. SOD-2009 & Prev
  2. SOD-2010
  3. SOD-2011
  4. SOD-Audio
  5. SOD-Snow


These events house approx 3,700 clips between them. The clips in the Event 'Original Media' folders is alias material.


The 'real' original media is mostly XDCAM EX footage which has been ingested with XDCAM Transfer and is approx 1.2 TB residing in a folder called QT Footage.


All the above Event material and QT Footage resides on a 4 TB external hard drive called G-03.


I have an empty 2 TB external hard drive which I would like to use as a backup for the projects on a daily basis.


I would also like to move the projects to the working drive, rather than the system drive.


Is there a straightforward way to do this?



This post is a follow-on from my previous topic about media going offline.

Final Cut Pro X, Mac OS X (10.7), "I've taught you all I know, and still you know nothing".
  • still_learning Level 3 Level 3 (785 points)
    Currently Being Moderated
    Sep 13, 2011 7:49 AM (in response to andynick)

    Good morning Andy. Your system drive now has your project stuff. It is all in your Final Cut Projects and Final Cut Events folders in your Movies folder at present then.  What you need to do is to copy the Final Cut Projects and Final Cut Events folders to the root/top level of your new working drive location.  Then, after you have backed up the Movies folder of your system drive, delete the projects from within the Final Cut Projects folder in the Movies folder on the system drive.  Delete also the events from the Final Cut Events folder in the Movies folder on the system drive. 


    Then, this next step might be unnecessary, but I would go into the new Final Cut Projects folder in its new location on your working drive and go into the folder of one of your projects (let's say SOD intro). From the Finder, in that folder, double click on CurrentVersion.fcpproject file. This will open up FCP X from the new location and FCP X should show all your projects and events just like before.


    The aliases in the Original Media folders will point to the name of the drive and path where the original media file is ... so no confusion there.  I actually did exactly what you are wanting to do after I first installed FCP X and then wanted to change it all to an external drive location.  It should work well.  Just remember that FCP X can get confused if you have the Final Cut Projects and Final Cut Events on two different drives with the same projects and events in both locations so make sure you get rid of the events and projects in the previous locations (after you back things up ... just in case  ).  From then on, with your system as described, things should be happy.


    Your 2TB can be used as a backup as you said ... even with Time Machine ... as long as Time Machine is not trying to use your working drive as a backup destination drive.  From that point, whenever you create a new project in FCP X, just make sure you tell FCP X to create it under the new drive location in the project browser.  Best wishes,


  • still_learning Level 3 Level 3 (785 points)
    Currently Being Moderated
    Sep 13, 2011 7:59 AM (in response to andynick)

    I replied to you after your first post but before your second.  This reply is to your second post.  You said ...


    "If I duplicate a Project that shares Events with another Project, when I duplicate the second Project, won't all the Events (and Media) be duplicated again?"


    From within FCP X, if you Control Click on a project and choose Duplicate to make a new copy of it as a backup, or what have you ... the system should ask you if you want to copy just the project, the project and referenced events, or the project events and render files.  If you just want a copy of your project file with your edits information, etc ... choose the first option. No other information (events, etc) will be copied. Of course you could then use that new "project" as a template to start from in your new effort.


    I hope I am understanding this all.  I know you are very knowledgeable about this stuff.  I just have a tendency to state the obvious.  Best wishes,


  • still_learning Level 3 Level 3 (785 points)
    Currently Being Moderated
    Sep 13, 2011 9:08 AM (in response to andynick)

    Yes, that optimizing is really space consuming. (5-7x)  Since it creates ProRes simply to make FCP X edit more efficiently and faster, my feeling is that, once the project is really done, you could delete those optimized files ... and the render files for that matter.  They could always be regenerated again some day.  I just keep thinking that perhaps the prices for multi terabyte drives will continue to plunge and make it possible for me to continue copying everything, including the ProRes files, before I run out of drive space.  Best wishes.


  • still_learning Level 3 Level 3 (785 points)
    Currently Being Moderated
    Sep 13, 2011 9:29 AM (in response to andynick)

    Actually, I think you have a great idea ... keeping the project and its media all together ... easy to back them up, archive, share, etc ... drives are cheap nowadays.  I could see a scenario where we might need some clips from a previous project some day, but that's what Favorites, etc are for.  I also am ever the optimist so even when I am wrong ... it will all work out somehow.  Best wishes.


  • still_learning Level 3 Level 3 (785 points)
    Currently Being Moderated
    Sep 16, 2011 7:52 AM (in response to andynick)

    Sounds like a good plan. I need to be doing something similar to this someday soon. Thanks.



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