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Better way to organize my images?

5071 Views 73 Replies Latest reply: Feb 22, 2014 2:08 PM by LarryHN RSS Branched to a new discussion.
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kat.hayes Level 1 Level 1 (0 points)
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Apr 9, 2012 9:43 AM

I have 5,200 photos in my 2011 Library. I'm trying to better organize my photos, so I select the Photos option and I drag images from one location to another. There has got to be an easier way because it takes quite a while to drag and find the other images that I want to bring them to. I have also merged some events though that only works if all of the images in the events belong together.

 

Thanks.

  • Terence Devlin Level 10 Level 10 (121,765 points)
    Currently Being Moderated
    Apr 9, 2012 9:46 AM (in response to kat.hayes)

    You're not really telling us very muc about your current system there, so here's a generic answer that might spark some ideas for you.

     

    I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums extensively. I title the pics broadly.

     

     

    I keyword on a

    Who

    What

    Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.

     

     

    Using this system I can find pretty much find any pic in my 40k library in a couple of seconds.

     

     

    So, for example, I have a batch of pics titled 'Seattle 08' and a  typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.

     

     

    File -> New Smart Album

    set it to 'All"

    title contains Seattle

    keyword is mountain

    keyword is snow

    rating is 5 stars

     

     

    Or, want a chronological album of John from birth to today?

     

     

    New Smart Album

    Keyword is John

    Set the View options to Sort By Date Ascending

     

     

    Want only the best pics?

    add Rating is greater than 4 stars

     

     

    The best thing about this system is that it's dynamic. If I add 50 more pics of John  to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.

     

     

    In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.

  • Terence Devlin Level 10 Level 10 (121,765 points)
    Currently Being Moderated
    Apr 9, 2012 10:51 AM (in response to kat.hayes)

    You don't have to Search because you can save the Search as a Smart Album. Suppose you want to group photos of your Dog. Then tag them with Rover. Now make a Smart Album (Keyword -> is -> Rover) and click on it if you want to see the dog photos.

     

    But here's better: Suppose some of those photos also have your cat in them. If you use Events then you will need to duplicates the cat photos to make a cat Event.

     

    However, if you tag them and make a Smart Album (keyword -> is -> Tiddles) then the photos that have both tags will turn up in both Albums.

     

    So it's very flexible.

     

    Try experiment on 50 or so photos, See what you get.

     

    Regards

     

     

    TD

  • Terence Devlin Level 10 Level 10 (121,765 points)
    Currently Being Moderated
    Apr 9, 2012 12:29 PM (in response to kat.hayes)

    Two ways:

     

    Using iPhoto Library Manager you can move the photos plus all associated metadata and versions between libraries

     

    Alternatively, File -> Export, set the Kind to Jpeg and check the box at 'Titles and Keywords' This will write these things to the IPTC metadata of the file and be available in any other photo app. Note that you can't do this with the Ratings but you can easily make a keyword of them (1star, 2star) and use those to recreate the ratings on the other machine.

     

    Regards

     

     

    TD

     


  • CookieLeeQueen Level 1 Level 1 (0 points)
    Currently Being Moderated
    Apr 9, 2012 6:29 PM (in response to Terence Devlin)

    Super helpful for me too!  Thank you!  Now debating if I want to scan old print copies of pictures or take them to a photo place and have them put them all on a disc for me...

  • LarryHN Level 9 Level 9 (54,915 points)
    Currently Being Moderated
    Apr 9, 2012 7:53 PM (in response to kat.hayes)

    Yes that is correct

     

    But generally that would not be an issue

     

    LN

  • LarryHN Level 9 Level 9 (54,915 points)
    Currently Being Moderated
    Apr 9, 2012 7:55 PM (in response to CookieLeeQueen)

    That depends on many things none of which involve iPhoto. Only you can make that decision

     

    LN

  • Terence Devlin Level 10 Level 10 (121,765 points)
    Currently Being Moderated
    Apr 9, 2012 11:54 PM (in response to kat.hayes)

    You won't lose more than a single generation - the impact will be negligible.

     

    Regards

     

     

    TD

  • richardlw Level 1 Level 1 (15 points)
    Currently Being Moderated
    Apr 9, 2013 11:28 AM (in response to kat.hayes)

    I have just had to create a new library from my 40,000 pictures. It has put them in about 1500 events based probably on when taken, scanned, downloaded, etc.

     

    What I had, that I liked, was an event for each of my car projects (Corvair with over 5000 pictures in it) and events of the house construction, grandchildren, trips, or different projects.

     

    After loading from the camera chip, I'd flag the ones I wanted to move, click on the right event and put "add flagged items to event", then clear the flags.

     

    Is is better to use albums and just move them to the albums?

     

    I read about keywords, but that doesn't seem as easy as just clicking on an event or album and having them show. And whatever I do I have to do for 40,000+ pictures

  • Terence Devlin Level 10 Level 10 (121,765 points)
    Currently Being Moderated
    Apr 9, 2013 12:01 PM (in response to richardlw)

    I think Albums and keywords and ratings are much more powerful than Events. Best thing: you can select - so rather than clicking on an Event of grandchildren and seeing all 8,000 shots, you can have a best of Album, or an Album for each individual kid. Best of all, as Albums reference the shots in the Library, a shot can be in more than one album using no extra disk space.

     

    So, think of it. Your favourite shot of your grand kids in an Album, then also in your Album for each kid and also in your Album for all...

     

    read about keywords, but that doesn't seem as easy as just clicking on an event or album and having them show.

     

    It is if you make an album based on the keyword... See above.

     

    But that's up to you...

  • Rumi Rancho Level 1 Level 1 (0 points)
    Currently Being Moderated
    Feb 3, 2014 1:24 PM (in response to kat.hayes)

    Does this mean to change from my Event managing, I need to go into every single photo and give it a keyword?

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