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How narrow down large project for presentations-and a GPS problem

315 Views 6 Replies Latest reply: Apr 26, 2012 11:30 AM by pyry RSS
pyry Level 1 Level 1 (0 points)
Currently Being Moderated
Apr 26, 2012 2:12 AM


I was out travelling and took 2500 pictures. I made a project outof them. Now comes showtime. I need to pick 100-200 pictures approximately to show.

How do I go about it if I want to save the large batch for coming use? Do I start a new album or folder, copy versions in there an then start to throw away not needed pictures. The endresult beeing a project with 2500 masters and an album with 200 versions?

Which is the way to go?


Also, I used a phottix GPS attached to my Nikon. Most pictures were taken outside but Aperture only recognizes about 270 pictures with GPS coordinates.

Does anyone have any thoughts?




  • Shuttleworth125 Level 2 Level 2 (415 points)

    Have a read through this section of the manual, it should get you off to a good start.


  • Kirby Krieger Level 6 Level 6 (11,550 points)

    Read this short post for a guide to the parts of Aperture.  Take your time:  you should fully understand the difference between Projects and Albums, Albums and Folders, and Masters and Versions _before_ you undertake any critical work with Aperture.


    Use an album.  Removing an Image from an Album does no more than that (the Image remains in the Project that contains it).  Pressing "{Delete}" when an Image (or group of Images) is selected _in an Album_ will remove the selected Image(s) from the Album.


    Here is what I do regularly:

    . Create an Album called "XXX - Nominated Images" (e.g.: "Pa. Art of the State - Nominated Images").

    . Add Images (in my case, from multiple Projects) to the Album.

    . When I have my super-set of nominated Images done, I duplicate the Album and rename the duplicate "XXX - Selected Images".

    . Savagely edit the nominated Images down to those I will use.


    I do this because I use both groupings during my weeding, and I find it helpful to retain both groupings (the Images I nominated and the Images I selected) for my records and for future use.


    Note that Albums and their contents require almost no additional disk storage.  (This is difficult for Aperture beginners to grasp.)


    There are other ways (of course) to enact the same functionality.  (I have been too busy to work out a "best" way -- this is a good way.)


    An important point: your Project holds too many Images.  It is widely accepted that Projects don't funtion well with more than several hundred Images in them.  I limit mine to 500, but rarely exceed 250 and probably have a mean of under 100.


    I don't have any suggestions re: GPS.

  • léonie Level 8 Level 8 (46,330 points)

    As Kirby said - albums are the way to go.


    I use smart albums and stacks for the first selection: the smart albums are based on ratings,  keywords, and flags; the stacks group similar, redundant images:


    When I return from a trip with 2000 images needing weeding out, these images usually are inside a folder containing about 20 projects, one project for each day of the trip. I start by browsing the projects one by one and rigorously rejecting all technically bad or boring images - this will reduce the numbers to about 1000 images to keep for now. Similar images will be stacked. During this first pass I assign preliminary ratings - 5 stars to images that I really like at first sight, meaning wow! great picture - where I am sure I will want to show them off in a slideshow, 3 stars for images that are o.k. and show something I will want to remember, but nothing spectacular; 1 star to snapshots where I am hoping to find a better better picture.


    Then I define smart albums based on the rating, and in a second pass I assign keywords: photobook, screensaver, webpage, slideshow, while browsing the 5-star album and the 3-star- album.


    Then I flag the images I included in products (book, slideshow, etc) and once more browse all projects to delete images that I am sure I will not need because I have better shots of the same scene.


    In the end I probably will keep 600 or more images, but the combination of ratings, keywords, flags, stacks, and smart albums really helps to pick the best 100 images for a slideshow or a book.





    P.S. Sorry, I am not familiar with your GPS tracker. Have you looked at the gps-tags with another program, e.g. exiftool?

  • léonie Level 8 Level 8 (46,330 points)

    You are welcome, pyry,

    glad to help.

    Since the other part of your question is not yet solved, you may consider to repost that question, for after you marked this discussion as solved, you will probably not get many answers any more.





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