10 Replies Latest reply: May 2, 2012 4:57 PM by dwb
clarefromottawa Level 1 Level 1 (0 points)

I hope I describe my issue clearly.  I have a document that I downloaded from a website, but the text is very small.  I would like to retype it.  I need to keep it on screen so I can magnify the letters in Preview.  But when I start to type in Word, the document in the space for Preview disappears.  I am therefore constantly switcg back and forth.  Is there any way I can leave the document open in Preview AND type while I am typing.  Thanks. C.


iMac, Mac OS X (10.7.3)
  • 1. Re: Work on 2 desktops at same time
    den.thed Level 7 Level 7 (23,900 points)

    Highlight or "select all" the text in Preview, then click on, hold, drag and drop the text into your Word doc.

  • 2. Re: Work on 2 desktops at same time
    dwb Level 7 Level 7 (20,200 points)

    den.thed's solution will work semi-well assuming the PDF file isn't protected. I say semi because depending on the program that created the PDF file you may have a good deal of cleaning up to do once you've copied and pasted.

     

    You do know that you can resize the windows of your open document's right? Even with the small 13" displays you can arrange the Word document window and the Preview document window so that Word overlaps just a little and you can see all of the document in Preview.

     

    Microsoft Word.jpg

  • 3. Re: Work on 2 desktops at same time
    den.thed Level 7 Level 7 (23,900 points)

    In my case, a little clean up is much easier than pecking.

  • 4. Re: Work on 2 desktops at same time
    clarefromottawa Level 1 Level 1 (0 points)

    Den.thed' suggestion did not work.  It merely reproduced the PDF documentinto my Word document as is. It could not do anything with it.  I am interested in DWD"s suggestion, but how do I keep both documents on the screen at the same time?  Sorry I'm so dense but I'm new to Apple.  Thanks.

  • 5. Re: Work on 2 desktops at same time
    dwb Level 7 Level 7 (20,200 points)

    Look at the picture in my first answer. I have Word in half the screen and Preview in the other half (on a 13" MacBook Air). Word is in front so I can begin typing. Preview is behind but it is not covered up by Word's document window.

     

    Just open your document in Preview, resize the window and arrange it to one side of the screen or the other. I put mine on the right and the right edge of Preview is even off screen a little. Doesn't matter, there are no words there. Then open a blank document in Word, resize the window and move it to the other side. Once again, don't worry if a little bit falls off the screen. You can still type.

  • 6. Re: Work on 2 desktops at same time
    dwb Level 7 Level 7 (20,200 points)

    Yeah, me too. But lots of documents are locked to prevent copying, complex formatting can make editing a pain, and worst of all, lots of PDFs are nothing more than pictures of the printed page. With those, sometimes my OCR software handles it and other times it is just easier to retype.

  • 7. Re: Work on 2 desktops at same time
    clarefromottawa Level 1 Level 1 (0 points)

    Thanks DWB.  It works like a charm.

  • 8. Re: Work on 2 desktops at same time
    dwb Level 7 Level 7 (20,200 points)

    glad to hear it.

  • 9. Re: Work on 2 desktops at same time
    den.thed Level 7 Level 7 (23,900 points)

    Great job, thanks for sharing. 

  • 10. Re: Work on 2 desktops at same time
    dwb Level 7 Level 7 (20,200 points)

    Thanks - back in the day I used to have two computers just so I could have an application running so I could refer to the screen or data while I was preparing a lecture or writing documentation on another computer. Getting a Mac SE/30 and a second display revolutionized the way I worked.