12 Replies Latest reply: May 26, 2012 11:47 AM by a brody
a brody Level 9 Level 9 (63,295 points)

ON iphoto lost links I found out that I was running a referenced library.   And from the link provided by Terence, it sounds like I can still manage to not get too many duplicates in a managed library. I want to make sure I get these steps correctly.     Currently my Pictures folder is in a second partition; both partitions are cloned regularly.   I have iPhoto 8.1.2, Mac OS X 10.7.3 with the Flashback patch installed.     It is an iMac 5,1 with 2 GB of RAM.   Naturally taking iPhoto to merge the events into one is taking forever, and I may end up if necessary just force quit iPhoto, if I can get the relevant info on how to edit my xml file.

Intriguingly enough my Dock shows two iPhoto library entries when I click iPhoto.  I've tried rebuilding my library to no avail.    I would like to simplify and only have Albums & Keywords as my method of attributing all my photos by date.    With 38000 photos and movies all in one library, you can imagine this is a daunting task.  

 

Is there a way to make one event out of the 557 easily by editing the XML file with Textwrangler?   Or will that take me longer?

Can I just change  to a managed library and will iPhoto clean up all the duplicates correctly?  I've had the problem before where iPhoto deleted the actual photo, and not the thumbnail.   I want to avoid that happening.


Mac OS X (10.7.3), * Links may give me compensation
  • 1. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    Terence Devlin Level 10 Level 10 (123,850 points)

    You get no more nor no less duplicates with a Managed Library. What duplicates are you referring to?

     

    You can merge Events just by dragging one to another.

     

    One way to get eveerything into one Event:  Flag all the Photos in the Library (easy to do in Photos view) and then Events -> New Event from Flagged Photos.

     

    Though I'm not at all sure why you would want to do this? You ge exactly the same effect by using the Photos view.

     

    s there a way to make one event out of the 557 easily by editing the XML file with Textwrangler?

     

    This file is what other apps/ media browsers look at when they access the Library. It is created by the Library database, and not the other way round.

     

    Remember: Don't change anything in the iPhoto Library Folder via the Finder or any other application. iPhoto depends on the structure as well as the contents of this folder. Moving things, renaming things, deleting them or otherwise making changes will prevent iPhoto from working and could even cause you to damage or lose your photos.

  • 2. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    a brody Level 9 Level 9 (63,295 points)

    The reason I want to do this, is the events system is all messed up.  I'm having photos from one event falling into other events.   I'm having photos from multiple dates that have nothing to do with each other going into the same event, and just want a one to one way of looking at both my keyword and my albums so I can look and see where photos were taken, and when.  Nothing more.    Adding events to the whole system from before just complicated matters too much.   

  • 3. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    a brody Level 9 Level 9 (63,295 points)

    As for the duplicates, I find the directions for a managed library sound like it will make copies when I import.   Is that what it actually does?   Does that mean I can safely delete the original from outside the Pictures folder when I do the import?   If the package status of the Pictures folder gets corrupted, will the pictures within it get corrupted, or will I still be able to extract a copy of those photos and reimport them to iPhoto and just the album and flag information?

  • 4. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    Terence Devlin Level 10 Level 10 (123,850 points)

    I find the directions for a managed library sound like it will make copies when I import.   Is that what it actually does? 

     

    Yes.

     

    Does that mean I can safely delete the original from outside the Pictures folder when I do the import?

     

    Yes.

     

    If the package status of the Pictures folder gets corrupted, will the pictures within it get corrupted,

     

    No. You can recover the files easily.

     

    Though, of course, the protection against any corruption is a good back up, as you well know.

     

     

    I'm having photos from one event falling into other events.

     

    Events are organisation for those who can't really be bothered. They are automatic - based entirely on Date and Time the camera records the photos as taken. You can move photos between Events, you can Merge Events, you can Rename them and sort them in various ways except one: You cannot manually sort in an Event as Events are all automated. If you want to manually sort in an Event then you've outgrown Events as an organising tool. Now it's time to look at albums (Where you can manually sort) which are much more flexible than Events as an organising tool.

     

     

    and just want a one to one way of looking at both my keyword and my albums so I can look and see where photos were taken, and when.  Nothing more.

     

    What's a "one-to-one" way?

     

     

    Regards

     

     

    TD

  • 5. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    a brody Level 9 Level 9 (63,295 points)

    Make the same number of albums as keywords.

    Ensure each album only has one keyword selected after selecting one album at a time.

    This way, I know where to find each group of photos by where I went.

  • 6. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    Terence Devlin Level 10 Level 10 (123,850 points)

    Sounds like a job for Places, or a keyword and then a Smart Album

     

    But why limit yourself to one keyword, or only one way of searching? Do you only ever search by location? How about favourites?

     

    I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums extensively. I title the pics broadly.

     

     

    I keyword on a

    Who

    What

    Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.

     

     

    Using this system I can find pretty much find any pic in my 40k library in a couple of seconds.

     

     

    So, for example, I have a batch of pics titled 'Seattle 08' and a  typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.

     

     

    File -> New Smart Album

    set it to 'All"

    title contains Seattle

    keyword is mountain

    keyword is snow

    rating is 5 stars

     

     

    Or, want a chronological album of John from birth to today?

     

     

    New Smart Album

    Keyword is John

    Set the View options to Sort By Date Ascending

     

     

    Want only the best pics?

    add Rating is greater than 4 stars

     

     

    The best thing about this system is that it's dynamic. If I add 50 more pics of John  to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.

     

     

    In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.

  • 7. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    a brody Level 9 Level 9 (63,295 points)

    True, I just don't like excess attribution that only complicates matters.  And the fact as I just found it, I can't merge more than 24000 items in one event.    The problem is each time I import I get new events.  And it just slows me down.   I get a spinning beachball when I start to group too many events.

  • 8. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    LarryHN Level 9 Level 9 (56,675 points)

    I believe that you should seriously consider converting to a managed library. Sine you have iPhoto '08 you can use alais herder to do the conversion. That will eliminate many future problems

     

    LN

  • 9. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    Terence Devlin Level 10 Level 10 (123,850 points)

    But how does having  everything in a single Event make anything easier? You are really, really over thinking this.

     

    If you want to see the whole Library, click on Photos, below Events.

  • 10. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    a brody Level 9 Level 9 (63,295 points)

    Yes you can do that, unfortunately, iPhoto spends its time trying to assign events each import, only complicating matters further.   I'll try managed and see how it works, but I'm going to have to be extra careful I don't have both a copy of the photo in the Pictures folder and outside.

  • 11. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    Terence Devlin Level 10 Level 10 (123,850 points)

    With respect, are you sure iPhoto is the app for you? From your description it has too many features that you're not content to ignore if you're not using them. You seem to want an app that woks in a single and very specific way.

     

    Events aren't a complication, they're an opportunity. Don't want the opportunity? Use Photos view. And as for 'exra careful', well millions of people manage to do this with no effort at all.

     

    I really do think you're over thinking it. A lot.

     

     

    Regards

     

     

    TD

  • 12. Re: iPhoto 8.1.2, 557 events, wanting to simplify
    a brody Level 9 Level 9 (63,295 points)

    Well, I'm stuck with iPhoto unless I wish to reattribute everything I have.     So regardless of how we go about it, I just wanted to simplify and speed matters up.  Thank you though.