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How do I sync iPhone notes with Outlook Notes?

4889 Views 13 Replies Latest reply: Feb 13, 2014 6:14 PM by mrabjohn RSS
rph11778 Calculating status...
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Dec 2, 2011 4:05 PM

How do I sync my iPhone notes with my Outlook Notes?

  • HJPSL Calculating status...
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    Dec 3, 2011 1:50 PM (in response to rph11778)

    Unfortunately this possibility seems to have been forgotten in iOS5. If Apple does not fix this mistake I guess we will have to wait for Nokia and MS to get it working again for us. Outlook Notes has been where I have kept all my pins etc since Outlook came out for ages.



  • Kevern Calculating status...
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    Jan 3, 2012 10:20 AM (in response to HJPSL)

    I would assume this problem is on the Mac Book, I have found a solution.

    Make sure your notes in Outlook on your Mac book are in the folder "On My Computer" in the Notes when looking at them in Outlook and not in another folder. If they are  else where just drag and drop them in the right folder. This will then allow them to sync with your Mac Mail notes which will sync with Itunes and then with your Iphone.

  • Familyman68502 Calculating status...
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    May 3, 2012 5:13 PM (in response to rph11778)

    This is a problem.  With all the apps "Notes," a native app you can't even delete from your iPhone is the ******* child of some genuis.  There needs to be an interface with iTunes as well as MS, Outlook.

  • iPapabass Calculating status...

    i just updated my iphone4 from v4.1.x to latest v5.1.1 and lost the ability to sync my notes. had i know that sometimes progress = regress, i would have stayed on v4.1.

  • vanillasand Level 1 Level 1 (10 points)
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    May 30, 2012 3:01 AM (in response to iPapabass)

    same here I have tried everything. Notes will no longer sync- a complete waste. I use a PC not a mac.

  • ngershman Calculating status...
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    Jun 1, 2012 2:10 PM (in response to rph11778)

    I use a PC, and here's how NOTES gets synced from my iPhone to Outlook 2007.


    STEP ONE: I created IMAP folders in gmail so that I can get the same organized folders in gmail as I have in Outlook, but even when I'm not on my PC and want to sort my inbox into folders while I'm on the road.


    STEP TWO: Now when I am in Outlook all  I have to do is click on my gmail email, and under that opens up all the IMAP folders I have in gmail ---including Trash, Junk and Notes.


    So in the end you will have (2) Notes: one above your gmail email address in (default) Outlook, and one when you click on your IMAP gmail email address in Outlook, and it opens up to show all your IMAP folders. 


    This won't make any sense until you make the IMAP folders but I'm afraid you have to get instructions for that elsewhere. It's a little tedious but well worth it.    NG

  • G3gator Level 1 Level 1 (125 points)
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    Jul 16, 2012 1:38 PM (in response to iPapabass)

    I have been syncing with Outlook for several years (calendar, contacts, notes). Recently, I noticed that Notes was no longer syncing while Calendar and Contacts were syncing fine. Maybe this was related to an iOS update - but I can't be sure.


    However, by turning Notes on in the iCloud setting on my phone, now when I sync through iTunes with my computer, the Notes sync. Why syncing with Outlook through iTunes requires iCloud authorization, I don't know. But, it seems to work.

    iPhone 4, Windows 7
  • gdr233 Calculating status...
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    Aug 23, 2012 5:53 AM (in response to rph11778)

    I use a pc, with Outlook, and this works for me. Using the Settings App on my iPhone, under Notes menu, I set the Default Account to "On MY iPhone", then I created a new note in the Notes App and Synced my phone to my pc. In Outlook I found the new note in the Notes Folder. Old notes did not transfer, but when I copied an old note, deleted it from my Notes App, then pasted it as a new note it did transfer when I synced a second time. Also, notes that I created in Outlook transferred to my phone, as well.

  • lanemaeve Calculating status...
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    Aug 24, 2012 2:54 PM (in response to gdr233)

    I don't have a Default Account "On My iPhone" in the notes menu. Just Yahoo and iCloud. ??

  • gdr233 Level 1 Level 1 (0 points)
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    Aug 24, 2012 3:40 PM (in response to lanemaeve)

    lanemaeve, that's interesting, I don't know what that means. On my iPhone, when I open the Settings App, then the Notes Menu I see Font, with three selections and Default Account. When I open the Default Account I have three selections again. "On My iPhone", "Gmail", and "Yahoo". If I select "On My iPhone", then I can write notes in the Note App and sync them to Outlook, as well as, send Outlook notes to my iPhone Notes App. I use a iPhone4. I download, iPhone content, to my PC and not iCloud, I use Windows7 as my operating system, and Outlook is included with Office Professional 2007. I don't really know enough about computers to diagnose where the Default Account contents came from, but I suspect it comes from email accounts. I have three email accounts on my iPhone, Gmail, Yahoo, and Comcast. Comcast is the default email account, on my iPhone, and that is the only account that I open through Outlook, on my PC. There are a lot of variables to work with here so I'm not certain where you should begin, but I believe you can try different approaches and figure it out. I wish I had the answer for you, good luck.

  • lanemaeve Level 1 Level 1 (0 points)
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    Aug 24, 2012 3:59 PM (in response to rph11778)

    I just don't know! I have XP, Office 2010 Professional. Settings, Notes, gives me three fonts and default account, with only iCloud and Yahoo to choose from.


    What's so infuriating is that my notes used to sync just fine! Contacts and Calendar still do. I had computer problems and lost the iTunes backups and could not retrieve the notes. Even tried that stupid Wondershare which charged me $70 and only got me this first line of each note (I am getting a refund--I hope!)


    Thanks for your help. At least I know that I Am Not Alone.

  • Vaughank1 Calculating status...
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    Aug 17, 2013 8:17 AM (in response to lanemaeve)

    Hiya All,


    I am hoping I can offer a little help to your issues with Notes Syncing.


    I am using latest version of Itunes and Latest Iphone 4 software on a WINDOWS pc (Windows 7 Ultimate)  and I am using Microsoft Office 2010.


    If you want to sync your notes, as with previous messages on this topic, you'll need to ensure that on the info page of Itunes after you've connected your phone to sync, that you select or tick the box which asks you to sync notes with Outlook.


    Once done - open up your Outlook programme.


    The first thing to ensure is that the notes you want to sync are NOT archived. I have found to the point of great frustration, that Itunes will not sync notes which are in your archived notes folder. This is clearly labelled on the left hand side of the notes pane in outlook. If your notes are archived, you need to move them into your Notes (or current notes) folder. Simple cut and paste works here.


    Once done - simply go back to itunes and select sync again and see if they appear in the notes section of your phone after the process has been completed..


    I am sure you're all aware that the notes on/off button in Settings/Mail/Contacts/Calendars only appears if you are running an IMAP account. You will not (or should not) find this option available with SMTP accounts. This however should still work using the same process.


    I hope that this helps in some small way.


    Happy syncing


    Message was edited by: Vaughank1

  • mrabjohn Calculating status...
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    Feb 13, 2014 6:14 PM (in response to Vaughank1)



    I think this is happening to me. New notes I create on the iPhone or in Outlook are syncing fine. However, if I update an older note on either the iPhone or in Outlook, the change is lost when I sync, and I get back the old version of the note.


    I have all my notes in one folder, and cannot see anything to tell me if any of the notes are archived or not. Van you tell me how to identify the archived notes?


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