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Hide Mail Search Results Drafts or for Trash?

7528 Views 12 Replies Latest reply: Sep 30, 2013 1:36 PM by Keith Gardner1 RSS
hotwheels 22 Level 1 Level 1 (0 points)
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Mar 28, 2012 10:13 AM

when i run a search in mail it is totally cluttered up with what appear to be DRAFTS of outgoing emails that are in the TRASH.


is there a way to stop mail from creating these or to hide them from my search results?


it's like someone upturned my trash buckets onto my desk over here.



  • sarah_calumet Calculating status...
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    Apr 22, 2012 1:16 PM (in response to hotwheels 22)

    I'm suddenly having tha tproblem too. Trashed items appear in searches even after I've emptied the trash. There can be dozens (one per minute or so of drafts in the trash).


    This corresponded with a shift of our institutional service to google mail; I can't tell if that's the cause of the problem when I'm using mail. I don't have any g-mail web page opened.

  • sarah_calumet Level 1 Level 1 (15 points)
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    Apr 22, 2012 1:21 PM (in response to sarah_calumet)



    see: Lion Mail creating a lot of 'bin' or 'trash' messages


    Find the gmail 'trash' mailbox (I don't have a 'bin' one) and under the mailbox menu select "use this mailbox for trash'. It will jump up tot he trash section in the mailbox list, and will stop showing up in searches.



  • Stewart Marshall Calculating status...

    Thanks Sarah - perfect answer! Made my day

  • vanderjeff Calculating status...


  • jmatazzoni Calculating status...
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    Jan 2, 2013 8:39 AM (in response to hotwheels 22)

    I think there's a pretty simple solution for this -- or maybe a workaround? Up at the top-left of the Mail window, you'll see the word "Search" in blue. Next to it are All, Inbox, Sent, Drafts, Flagged. (I think you have to have the cursor in the Mail search box to see all the options.)


    All is the default -- which is why Search looks in the Trash, as you say. But if you just select Inbox or Sent, Search will look ony where you specifiy, and Trash results won't come up .


    This, by the way, is a classic piece of bad design leading to user confusion. The reason none of us noticed that there was a Search control at upper-left is that the search box is at upper-right: it's bad design to separate the Search box and Search controls in this way.

  • hugh34 Calculating status...
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    Jun 28, 2013 10:53 AM (in response to hotwheels 22)

    For those on 10.8.4, I tried these options but what worked was Mail -> Preferences -> General Tab, and selecting the option at bottom "When searching all mailboxes, include results from:"  and de-select the "Trash" option.


    I hope this works for those on later versions of Max OS X.

  • uluumil Calculating status...
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    Aug 27, 2013 8:26 AM (in response to jmatazzoni)

    Very helpful.  One question:

    My search box defaults:






    Entire Message


    I don't see Sent and it would be hugely helpful.  Is there a way for me to specify Sent?


  • flammajamma Level 1 Level 1 (0 points)
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    Sep 17, 2013 10:05 AM (in response to sarah_calumet)

    This completely solved my problem!  For reasons I do not understand I had trash and deleted items folders multiple times.  So I had to mark them all, "use this mailbox for trash" and then I had to go to trash and I emptied those items each time as well.  And then I did a search and no trash came up.  Yahoo!


    Thanks Sarah!

  • Keith Gardner1 Level 2 Level 2 (215 points)
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    Sep 30, 2013 1:27 PM (in response to hugh34)

    I'm on 10.8.5, and all of those ancillary boxes are unchecked, and yet Trash responses are showing up copiously in my search results. I will try what sarah_calumet suggested though and hopefully that will work. I'd love to see improvement in the user interface side of the whole search business though.

  • Keith Gardner1 Level 2 Level 2 (215 points)
    Currently Being Moderated
    Sep 30, 2013 1:36 PM (in response to sarah_calumet)

    Sarah, maybe I don't know what you mean by "find the gmail 'trash' mailbox," but when I select the relevant mailbox listed in the sidebar under "Trash," and then go to the "use this mailbox for..." option, the sub-options (Drafts, Sent, Trash, Junk) are all greyed out. I have 8 email accounts defined here, all but one is hosted on gmail, and so have numerous potential gmail 'trash' mailboxes. None of them allow me to alter the settings under "use this mailbox for".


    Any other ideas? It's really frustrating to find all of these iterations of trashed drafts queued up in my search results. Thanks.


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