Skip navigation

How can I combine all calendars into one?

5326 Views 15 Replies Latest reply: Sep 3, 2012 9:32 PM by cafox513 RSS
1 2 Previous Next
cafox513 Level 1 Level 1 (0 points)
Currently Being Moderated
Aug 8, 2012 3:59 PM

I never understood three levels of calendars. Don't want to.

 

I want a single calendar that will allow me to enter dates and events and times . . . and will synch with my iPod Touch . . . and won't overly complicate my life.

 

Is that possible?

 

Thanks up front.

Mac OS X (10.7.4), 2.5 years
  • Matthew Morgan Level 7 Level 7 (22,420 points)
    Currently Being Moderated
    Aug 8, 2012 4:11 PM (in response to cafox513)

    Calendars can be stored in one of two locations.  Locally, on your Mac, or on a server like iCloud or one provided by your IMAP email provider.

     

    Only your server based calendars can be set to synch to your other devices such as your iPad.

     

    If you open the Calendar app and look at the your calendars in the side bar you'll be able to tell where your various calendars are located either "On My Mac" or "iCloud" (or other IMAP account.

     

    So to simpkify things, eliminate any locally stored calendars and just use iCloud or whatever other server based account you may favor.

     

    Matt

     

    Message was edited by: Matthew Morgan

  • William Lloyd Level 6 Level 6 (19,220 points)
    Currently Being Moderated
    Aug 10, 2012 5:02 PM (in response to cafox513)

    Well, you can "combined" all the calendars by dragging the items from one calendar to another.  That's easy.

     

    What's not so easy is synching the calendars over any sort of "wired" connection.  I don't think you can use iTunes to do this any more.  You'll need to sync over-the-air, be it by iCloud (easiest), Google Calendar, or I guess Exchange.

  • Matthew Morgan Level 7 Level 7 (22,420 points)
    Currently Being Moderated
    Aug 10, 2012 5:23 PM (in response to cafox513)

    cafox513 wrote:

     

    This gives me a leg up already. Thank you!

     

    Here's the rub though. I have three different calendars (why?)

    By default, Calendar creates a Home and Work calendar for you.  Perhaps you created a thrid at some time.

     

     

     

    I would love to have all of 'em in one. I want to eliminate two (or more . . .), so anything that appears in the calendar on my machine will also synch with my iPod.

     

     

    As has been suggested you can drag an event to a different calendar or you can also edit the event information and choose a different calendar for it to appear on.  But your iPod touch is capable of syncing all three of you calendars.

     

     

    Is it possible to get one calendar, with all data, that synchs to another device? Hard-wired is fine.

     

    Yes.  With your iPod connected to your computer you'll be able to sync using iTunes.  Select the iPod in the iTunes sidebar and click the Infor tab.  There you'll see the option either sync all or some of your calendars.

     

    Matt

  • William Lloyd Level 6 Level 6 (19,220 points)
    Currently Being Moderated
    Aug 10, 2012 6:54 PM (in response to cafox513)

    All the calendars appear in the sidebar by name.  So you just select an item and drag it to your "soon to be lone" calendar on the sidebar.

     

    Yes, this is more tedious than it should be.  But creating a bunch of calendars and spraying events across them all creates the effort in the first place ;-)

  • Matthew Morgan Level 7 Level 7 (22,420 points)
    Currently Being Moderated
    Aug 10, 2012 6:58 PM (in response to cafox513)

    So why not just sync all your calendars for now and just slowly transition to one if that's what you desire?

     

    You may also find that multiple calendars can be useful.  Work related event on one calendar.  Personal events on another.  Since you can pick and choose which calendar or calendars to view there really is no reason to have to combine all your events on a singal calendar.

     

    In the Calendar app on your Mac, calendars that have check mark next to them in the sidebar are the ones that will be visible.  Same on the iPad.

     

    I guess what I'm trying to say is that there is no virtue in combing all you events onto a single calendar.  Quite the opposite.  Use differnt calendars to organize events around work, personal, childs sports schedule etc.

     

    Matt

  • Matthew Morgan Level 7 Level 7 (22,420 points)
    Currently Being Moderated
    Aug 10, 2012 7:05 PM (in response to cafox513)

    That really might be the best stategy.

     

    Make sure that all new event are created on the calendar of your choosing.

     

    Eventually you'll be able to rid yourself of the others if that's what you want.

     

    Matt

  • putnik Level 3 Level 3 (620 points)
    Currently Being Moderated
    Aug 10, 2012 7:19 PM (in response to cafox513)

    You can export each calendar to a .ics file by going to File>Export>Export. These files are not calendars as such, but just lists of events.  So then you can create a new empty calendar and import each .ics file to it. Once you are happy with the data you can delete the old calendar.

     

    It might be a good idea to make each calendar a different colour so you can see where the data came from.

  • putnik Level 3 Level 3 (620 points)
    Currently Being Moderated
    Sep 3, 2012 8:29 PM (in response to cafox513)

    Birthdays are taken from your Contacts information automatically.  It may therefore double up on any manual system you might have. You can turn it off in the preferences.  I think My Calendar may be coming from Google or another external source?  You could uncheck all your calendars and look at them one at a time, to see if some are redundant, or colour code them better.  Make .ics files for backup.

1 2 Previous Next

Actions

More Like This

  • Retrieving data ...

Bookmarked By (0)

Legend

  • This solved my question - 10 points
  • This helped me - 5 points
This site contains user submitted content, comments and opinions and is for informational purposes only. Apple disclaims any and all liability for the acts, omissions and conduct of any third parties in connection with or related to your use of the site. All postings and use of the content on this site are subject to the Apple Support Communities Terms of Use.