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How can I email people and not have their full "name" show up?

516 Views 17 Replies Latest reply: Oct 11, 2012 8:32 PM by kurolap RSS
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kurolap Level 1 Level 1 (0 points)
Currently Being Moderated
Oct 3, 2012 3:35 PM

Ok this question will be difficult to comprehend and I really DOUBT there is a solution but for those of you that know everything about opperating systems, you're my kings!


OK SO! I have a business...and when I add people to my phonebook (thus adding them through the cloud to my address book) I save them as - that way if I meet someone at Starbucks I save them as P.Joe.Starbucks.Brooklyn and if I do a search for Brooklyn I find them...




When I email them, I open up my MAIL application and start typing P.Joe.Starbucks.Brooklyn and when they recieve the email that's what they see. I just want on their end to show "Joe"


One of the solutions is a manual one, I want an AUTOmatic one. I have to click on the drop down menu over their name, click "EDIT ADDRESS" and change it.




How can I get either JUST THEIR EMAIL TO SHOW UP ON THEIR END OR just their first name without all the codes such as P.?


If you have a solution, you deserve an award!

iMac, OS X Mountain Lion (10.8.1)
  • VikingOSX Level 5 Level 5 (4,695 points)
    To: "Joe" <>
  • silvergc Level 3 Level 3 (750 points)

    The problem is that you want mail to do "what you mean not what you say", and it can't do that.  There is no way for the mail app to know what you really intend for the "name" versus what you entered for the "name".


    I'm not at my Mac right now, but I will look into this tonight to see if I can suggest another way.

  • varjak paw Level 10 Level 10 (167,155 points)

    You can't change how it will appear on the recipient's end. That's up to their email client and how it can display email addresses and not something you can control. Some email applications, as the Mail app in Mac OS X does, can show a "smart" address, pulling the user's real name from the contact database, but not all email clients can do that. It's up to what the recipient's computer can do.



  • VikingOSX Level 5 Level 5 (4,695 points)

    When you enter "John" <> into the Mail To: field, Mail will remember this address that you typed for all future mail compose sessions.


    The next time you type the letters “Jo,” mail will pop up a list of choices to pick from. You could select the above address again without having to type it, or if you wanted to send to a friend "Joe", it would offer that address among the choices.


    Automated enough?

  • varjak paw Level 10 Level 10 (167,155 points)

    Again, that's not something you can change. That's totally up to the recipient's email application.



  • TFerraro Level 2 Level 2 (160 points)

    If you are just adding your code to be able to search for them, can you put their real name in the name field and then your code in another field, maybe "Company"?

  • varjak paw Level 10 Level 10 (167,155 points)

    No, that's not how Internet email works. Emails contain and go only by the address shown in the account on the recipient's email server. An email address that was changed from "P.John.Starbucks.Brooklyn at"to just "John" by the sender's email application or server would never get delivered, and the Internet email protocols do not allow a "real name" to go along with the address; that's just not part of the specification.


    So again, this is not something that you have within your control.



  • markwmsn Level 4 Level 4 (3,945 points)

    Could you use "P.John.Starbucks.Brooklyn" in the Nickname field and "John" in the First Name field? The nickname does not transfer to the outbound email (in a very quick test).

  • varjak paw Level 10 Level 10 (167,155 points)

    That will not affect how the address is shown to the recipient, which is what kurolap wants to have happen.

  • markwmsn Level 4 Level 4 (3,945 points)

    varjak paw wrote:


    That will not affect how the address is shown to the recipient, which is what kurolap wants to have happen.

    Exactly my point. The nickname will not affect how the recipient sees the message, so kurolap can put his code string there without it being visible to the recipient.


    kurolap, please check my understanding of your request:

    You want to put "P.Joe.Starbucks.Brooklyn" somewhere in a contact card such that you can type this in as an email recipient and/or search for the contact by a portion of it, but have the recipient see only his email address (and maybe his name) when he gets the mail.


    My test:

    I added "mywife" as a nickname to my wife's contacts card.

    I started a new message and typed "mywife" into the address field.

    After a couple of letters, Mail figured out who I meant and slugged in her information.

    The reulting message looked to her as if I had started with her name or email address.

    A search of the raw source of the message showed that the string "mywife" did not appear anywhere in the message header or text, so her email reader could not display it to her.


    Of course, if I am misunderstanding your request, this may not be the right solution. It also may not be the right solution if there is some unstated reason why need to put your code string into the name field of the contact.

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