12 Replies Latest reply: Apr 14, 2013 11:55 AM by hotwheels 22
hotwheels 22 Level 1 Level 1 (0 points)

i am trying to figure out how to organize my pdf's at the end of a move to mac from pc.


can i store pdf's in aperture? are there options for this? pros? cons?


i just noticed that if i brought in a 2 page pdf that i only see the first page in the project...



MacBook Pro, OS X Mountain Lion (10.8.1), with 64 bit Win7 Parallels
  • 1. Re: pdf into aperture?
    William Lloyd Level 6 Level 6 (19,355 points)

    Aperture isn't really a great PDF storage mechanism.  It will only ever display the first page of a PDF, because it's a photography application ;-)


    If you're on Mountain Lion, you may wish to consider using Preview and its iCloud integration to store your PDFs.

  • 2. Re: pdf into aperture?
    bobwild Level 4 Level 4 (1,520 points)

    Aperture is a Photo application. Put your PDFs in a folder in Finder.

  • 3. Re: pdf into aperture?
    hotwheels 22 Level 1 Level 1 (0 points)

    thanks gents.

  • 4. Re: pdf into aperture?
    Bruce Michel Level 1 Level 1 (20 points)

    Just as a note if this will help someone else with a similar issue.


    I want to keep some historical documents as multiple-page pdfs in Aperture just as an archive as there will also be lots of photos.  To me the ability to have just one managed archive is better and safer than the alternatives noted.  This does beg the question of how to look at all pages.  I did test importing and then exporting the original to a folder.  This works without loss of data.  As this is a managed library, I can also get to them by using Show Package Contents on the library file.  The issue there is first determining the import date and then drilling down within the Masters folder.   I will stick a one-page README pdf in the project to explain the options.

  • 5. Re: pdf into aperture?
    Frank Caggiano Level 7 Level 7 (23,830 points)

    Not sure what you're trying to do but be aware this thread is wrong.


    You can import multiple page PDF;s into Aperture and have each page appear as a seperate image. Simply drag the PDF file onto the Aperture icon and it will make one image for each page.

  • 6. Re: pdf into aperture?
    Bruce Michel Level 1 Level 1 (20 points)

    Thanks.  I originally imported by drag and drop onto the project.  No dialog appeared and it swallowed the file.  The suggested method brings up a dialog box with the option of loading as JPEG as well as a note saying only the first page will show if kept as PDF.  I chose JPEG and set up a custom name with counter to keep the pages in order.  Works fine using 3.4.3. 


    My purpose is as noted: take advantage of the DAM capabilities of Aperture so as to be able to keep a single repository in a safe place. 


    I sent Apple feedback on this inconsistency which includes not being able to chose the destination project (minor issue).  Also asked them why can't they invoke Preview for a PDF similar to an external editor. 

  • 7. Re: pdf into aperture?
    hotwheels 22 Level 1 Level 1 (0 points)

    hi bruce, frank.


    i think frank was kind enough to drop in on another thread of mine and point out that i can in fact import pdf into aperture showing all pages. however, it has been awhile since i tried to hack through this. this is an issue i still need to resolve so if i can piggyback on bruces follow up it would be great!


    would anyone mind answering me the following?:


    1. can i import PDF as pdf and still see all pages? or do i have to import as jpeg.


    2. i have metadata on my images and presumably ALSO want to be able to use the PDF file with the metadata. does importing into Aperture preclude usign the PDF outside of Aperture and/or preclude using the metadata?


    3. can you /add/ metadata to pdf's in Aperture?


    i am not exactly sure if my needs are the same as bruce's (they may very well be) but currently i have all my PDFs in a single folder organized by topic basically. some of these /appear/ to want to belong with SPECIFIC projects in a folder while other appear to want to belong to a Folder in Aperture so that they relate more directly to my /imagery/ in Aperture. in both cases i need to retain the Metadata that i have added to them. i mean, in some cases it could be very helpful to store this information in with my IMAGERY.


    i took some time to work with some software called Papers which seems fantastic and which would both organize my academic PDF's and allow me to search for other titles or other articles by the same authors. however, currently there is no way to export the PDF's out of Papers while retaining metadata which is pretty much a non-starter for me as i need to retain the PDF with this data and not simply passively organize them.


    comments or help would be really appreciated.


    - jon

  • 8. Re: pdf into aperture?
    hotwheels 22 Level 1 Level 1 (0 points)

    FWIW, this drag to the UI as opposed to drag to the icon kept me hung up on this for a long time as well. in fact, even after bruce pointed it out i found i had to re-read his explanation as i instinctively simply dragged to the UI instead of to the icon as he was kind enough to point out.


    i would in fact consider this a workflow bug that should be fixed with great added functionality for the normal user...



  • 9. Re: pdf into aperture?
    Bruce Michel Level 1 Level 1 (20 points)

    I decided since the files are not that large to keep both the expanded JPEG pages and the PDF in Aperture.  Perhaps a later version (you could also send a suggestion) would invoke Preview. 


    I doubt if there is much equivalency between the metadata used by PDF and those for photo (Exif and IPTC).  My suggestion would be to create a separate Aperture library and experiment.  You could easily see if markups and annotations are accepted in the JPEG conversion.  But, I would always keep a copy as PDF unless sure that there is 100% equivalency. 


    If Aperture had never accepted PDF, I would have been OK with that.  But since it does, a bit more funcitonality would be appropriate.  PDF is an integral part of the OS with features such as print to PDF and lots of PDF tools in Automator. 


    Note that original PDFs in Aperture can be exported so the result has a folder structure similar to their organization within Aperture.  This would retain the needed structure if you had to use this capability to view all aspects of the PDFs. 

  • 10. Re: pdf into aperture?
    Bruce Michel Level 1 Level 1 (20 points)

    You might be better served with Adobe Elements Organizer.  I have a copy of Elements 9 and tried a brief experiment with importing one of my PDFs.  It accepted it and I could page through it.  Since PDF is from Adobe, this may be a better option for you than Aperture.  I long ago decided to go with Aperture and only use Elements as the occasional photo editor.  You might be able to get a trial copy (I think the latest version is 11). 

  • 11. Re: pdf into aperture?
    Terence Devlin Level 10 Level 10 (123,800 points)

    If you want to manage pdfs check out an app like devonThink. It'll import and index them, make a fully searchable database of them. Designed  for the job.




    No connection with them, just a customer.

  • 12. Re: pdf into aperture?
    hotwheels 22 Level 1 Level 1 (0 points)

    hi terence, bruce. thanks for the awesome help.


    devon is a company i ran across shortly after moving back to the mac but i have had a bit of a battle getting some things landed (and getting familiar with the OS) so it is good to hear good words about them. also, i have the Creative Suites from Adobe loaded here so i am wondering if i need to read up on Adobe Bridge which comes with this software [http://www.adobe.com/products/bridge/features.html] i am really eager to put all this to bed so your help is really welcome.


    just quickly some questions.


    does anyone know if Bridge is a better or more powerful solution than Elements Organizer? i have pdf and videos at a minimum that i need to get together. i also need to edit and retain metadata on the pdfs. photos seem pretty fine in Aperture but i must admit i export a /lot/ when working on a project that requires uploading or editing in photoshop or illustrator or requires linking in indesign. i don't really see a good way around this so for now Aperture is fulfilling a database/organizational role. it also helps me get my metadata on imagery i need to post to the web. but OTOH the only way i get images out of there is by uploading to Flickr (this is great) or by exporting and uploading from the desktop.


    ALSO, can anyone help me with Devon tools? i have been looking at software called Papers for the mac [http://www.papersapp.com/papers/] which seems like a very good tool for ORGANIZING pdfs and researching for other academic papers. on the downside i cannot get them into the database, edit metadata and export the pdf for upload with this metadata. is there a Devon tool that would be good for research or for organizing pdf's and what is the method for organization - if for example i have plucked all my PDF's off my hard drive and they are now sitting in folders and subfolders on my desktop...


    finally, can anyone help me understand what might be different in going with FileMaker as opposed to Devon? i have posted a very long thread about what i am realizing is the long term goal over here and while i realize i will not find a swiss army knife solution to everything it would be really great to know that i am putting my time and effort into a suite of tools that will get things finalized for me over the next three to six months.