12 Replies Latest reply: Jan 16, 2013 2:36 PM by Jeffrey Jones2
Jeff Friedman Level 3 Level 3 (520 points)

I would like to do an email merge...that is create a single email and have it sent via email to multiple recipients frtom a contact list; like a traditional word processor mail merge. Can this be done with Apple Mail in Mountain Lion?  Thanks.

  • 1. Re: Email Merge
    Thebestplacehere Level 3 Level 3 (705 points)

    Just try and if you create a group in contacts let's say girlfriends as you can see in the screenshot,then if you drag the group to the a open email window to the to field,then all people in the group appear there so when you send the email it go to all the people inbox at once.

    You can customize toolbar and add the symbol i have near send in the left top corner then clicking it your contacts appear and you can drag the group much easier..

    Hope i answer what you ask for..Screen Shot 2012-11-05 at 17.40.57.png

  • 2. Re: Email Merge
    Jeff Friedman Level 3 Level 3 (520 points)

    thanks...why didn't I think of that? LOL  How can I make it though that each recipient can't see who else i sent it to?

     

    Thanks...

  • 3. Re: Email Merge
    Thebestplacehere Level 3 Level 3 (705 points)

    Uncheck it in preferences ..Screen Shot 2012-11-05 at 18.14.03.pngScreen Shot 2012-11-05 at 18.14.21.png

  • 4. Re: Email Merge
    Jeff Friedman Level 3 Level 3 (520 points)

    thanks very very much

  • 5. Re: Email Merge
    Jeff Friedman Level 3 Level 3 (520 points)

    One last thing...can CONTACTS import email addresses from an Excel file or some variation thereof?

  • 6. Re: Email Merge
    Thebestplacehere Level 3 Level 3 (705 points)

    I don't know.

  • 7. Re: Email Merge
    markwmsn Level 5 Level 5 (4,120 points)

    Contacts can import from tab-delimited or comma-separated-valus (CSV) files, either of which can easily be created from an Excel file.

    Look for a Contacts help page called "Import one or more contacts (from a file other than a vCard)".

  • 8. Re: Email Merge
    Jeff Friedman Level 3 Level 3 (520 points)

    yeah I had figured that out but thanks...worked nicely.

     

    One question I still have is that Mail Help says:

     

    If you’re sending a message to several addresses and one is incorrect, the message may not be sent to anyone. Mail alerts you if this happens and stores the message in your Outbox. Remove or correct invalid addresses and then try sending the message.

  • 9. Re: Email Merge
    markwmsn Level 5 Level 5 (4,120 points)

    Mail can't tell you, because it depends on how the servers through which the mail is routed are coded.

  • 10. Re: Email Merge
    Jeff Friedman Level 3 Level 3 (520 points)

    I've to to send 566 emails, there is bound to be at least one bad address. It'd be half bad if one bad one caused ALL of them not to be sent. But if some go through and some don't and I don't know which is which it's unusable. There are places that I may never end up sending to, and if I keep retrying, the ones that are going through will the same email over and over again and they'll get ****** off.

     

    Anyone have any workarounds or other solutions.

     

    Thanks.

  • 11. Re: Email Merge
    Montdor Level 1 Level 1 (0 points)

    No Jeff sorry

     

    The best work around is to break down your list in smaller parts so that you can easier guess check for bad addresses.

     

    The last time it happened to me, a client company had changed name and website name. Usually, for quite a while, the 2 website @ still work; in that case, after just a few weeks, the old one got dumped.

     

    The bad thing is that, you'll have to guess this on your own.

     

    First I thought you wanted to email merge like Pages does with printed pages.

    Well, Mail can't do that.

    Mail can only mass send a fixed content to a recipient list from your address book.

     

    If you really want to do an email merge with &Firstname &Lastname personalization fields, you'd have to go with Outlook and possibly word and windows. Or else you go with email web services like MailChimp. §;-)

  • 12. Re: Email Merge
    Jeffrey Jones2 Level 6 Level 6 (8,510 points)

    If you don't want recipients to see the distribution list, use BCC. Uncheck "show all member addresses" does not remove the addresses from the message headers.