Currently Being ModeratedNov 6, 2012 1:55 AM (in response to Papa & Mama Bear)
Interesting topic which i'm sure will get a lot of responses. My experience of switching is very recent only last week, I decide to incorporate my gmail address into apple mail on my Mac Book Air and iMac . There are a lot of things to consider when doing this as the gmail to apple mail sync needs a bit of fine tuning to say the least! The biggest issue i came across was with Labels in gmail and how apple mail handles these. There are lots of discussions and threads on this topic here in this forum and also via google search (Just type in gmail to apple mail sync)
You also need to consider if you intend to access your mail through multiple devices, like iphones, ipads etc, as from my experience you can get it working on one but then the others start to play up.
After hours of trying to get this synching across multiple devices I threw in the towel, and now have only one device, a macbook air with my gmail address running in apple mail, i use the google web client to access gmail from my imac, and from my iphone and ipad i've added my gmail address to the standard apple mail apps. Fingers crossed everything with this set up is synch ok at the moment, so i'm leaving things alone at the minute.
Good luck, Steve
Currently Being ModeratedNov 6, 2012 2:36 AM (in response to K60SGB)
I tried a number of searches similar to what you give (gmail to apple mail sync), but without finding what I'm looking for. Regarding labels specifically, can you recommend any resource you found especially helpful?
Bear in mind, my situtaion is different then yours because I'm actually seeking to leave the Gmail ecosystem completely. On that ground, I don't actually need to duplicate and maintain Gmail labels in Mail – I'm totaly free and happy to use a completely different type of system. I just want a similar functionality, which is why I was wondering about Smart Folders. I'd also be happy with a third-party pluggin, if it was free/inexpensive.
Currently Being ModeratedNov 6, 2012 3:14 AM (in response to Papa & Mama Bear)
Yes i'm aware that your particular situation is a little different to mine, also i'm not aware any such plugins and I'm not aware of how Smart Folders works, so I can't add anything more, but good luck in finding a solution.
FYI I'll be interested to see what other responses you get in the meantime.
Currently Being ModeratedNov 6, 2012 5:09 AM (in response to Papa & Mama Bear)
1: Smart folders won't sync between devices. But you can create regular mailbox folders under the icloud imap folder or at the icloud website which will stay synced.
2: The best way I see to do the labels is to create the gmail account in Mail. Set it to show those labels in imap in the labels setting section at the gmail website. All your gmail folders will appear under gmail's imap folder in Mail's sidebar. Then you will have options to export or just move the messages from one mailbox to another. I think I would just create a new mailbox under iCloud, then select all the messages from one gmail folder and right click to move the messages to the iCloud folder. Seems it would be the easiest way.
3: I don't think it is possible to transfer your rules from gmail to Mail. Rules should be very carefully constructed in Mail paying much consideration to the order they are placed. Simplify it as best you can and test it. In Mail, rules only will apply to incoming messages which may be different than what gmail does.
4: iCloud does not have the option to send other email addresses and retain their identity like gmail does. Best I can say on that is to create the accounts of the other addresses in Mail seperately with their own SMTP servers to send from.
5: No comment.
6:You can go to the gmail website and export your contacts.
Or, open up the AB on the computer and go to preferences. Open the Accounts tab. Select On My Mac in the list and check the box to sync Google contacts. Put your google sign in and password. Your Google contacts should be created on the computer. You can then select all the contacts in google and drag them to iCloud to add them. Once done, deselect the google contact syncing.
Currently Being ModeratedNov 6, 2012 8:37 AM (in response to Papa & Mama Bear)
Switch over to HushMail and add it to your Mail program.
This way you can access your email from any computer via the web (like say your Mac dies or gets stolen for instance) and you can enjoy what you like about the Mail program.
Here is a massive comparison of online web mail services, you can any number of them to the Mail program.
Currently Being ModeratedNov 6, 2012 12:45 PM (in response to Glenn Leblanc)
I wish I could give you more points than five, without declaring the question fully answered. Thanks for your kind + helpful advice!
- The aim would be to mimic smart folders by using standard folders + rules? Do you know - are standard folders + rules more limited than smart folders? If not, it may be ok just to have my main Mac have all the smart folder 'labeling', and all my synced devices have a more basic system.
- You've given me a key. My problem has been that I really do have tonnes and tonnes of labels. The last time I did a full sync between Gmail and Mail it nearly crippled my system — because of the way Mail duplicates all those messages. But, I forgot that I could turn off which labels are IMAPed. I can sacrifice some of my nested labels to make the transition, and cut down drastically on the duplications. Thanks!
- Any guide you recommend for using rules in Mail?
- Ditto, any guide you recommend? Honestely, search engines were built for people who think very differently than I do. I struggle keenly to pick the right search terms to find the answers I need.
- Prefect. Thanks.
Currently Being ModeratedNov 6, 2012 12:49 PM (in response to ds store)
But I can already access my iCloud email from any device through the web .
Thanks for the chart though. I've thought about Hushmail, but it's a paid service, and Mama and I have enough bills as it is.
Currently Being ModeratedNov 6, 2012 12:59 PM (in response to Papa & Mama Bear)
1: Smart folders (mailboxes) in Mail are just predefined search criteria that will show the messages as per your settings. They show messages no matter which mailbox they reside in. The messages aren't moved from their mailbox. Using rules would depend on exactly what you want to accomplish. If you wish to move or copy messages to these folders, then rules would work. But if you want them to remain in original mailboxes, then they wouldn't. I prefer less folders to copy and use the search function while archiving saved messages to one folder. I'm not sure what would work best for you.
2: Rather than doing all at once if it's a problem downloading to the computer, turn of some and just do a few at a time.
3: Best guide is trial and error for me. Just remember when creating a rule, the top rules apply first. Use stop evaluating rules at the end of a rule when your criteria is met and you don't want applied to any rules below that one. That's why I said keep it simple as possible.
4: Don't understand. Create your other email accounts in Mail and use the recommended settings for those accounts.
Currently Being ModeratedNov 6, 2012 1:26 PM (in response to Glenn Leblanc)
- You've confirmed for me that smart mailboxes are probably the best fit for me. I don't want to move or copy messages much.
- Will do.
- Great advice.
- My other accounts are through the domain names my wife and I have. There's no proper emailing system behind the accounts (that I know of), so I'm not sure how I'd even get past the Add Accounts page for the accounts. With Gmail, it was simple - I just forwarded messages through my domain sp to Gmail and Gmail allowed me to respond as if I were writing from that account. We need the accounts for two businesses we run.
Currently Being ModeratedNov 6, 2012 1:51 PM (in response to Papa & Mama Bear)
All mail services that I know of have settings for adding to mail applications. In google, search the specific mail service such as ATT and put search criteria such as " ATT email server settings". That should get you a a page for setting up the account in Mail. You can also go to that service's web page and search for help there.
Once accounts are set up in Mail, each account will be listed under Mail's main mailbox as sub accounts which can be viewed by clicking on the triangle next to each mailbox to expand it.
Be sure each account is set up properly under Mail's preferences in the Account tab. Also choose the correct SMTP server for each account and select the checkbox with the correct server displaying to use only that server for that account. That will ensure that sending or replying from that account uses the correct outgoing server which will display the correct address.