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Right click on images but cannot find referenced file or Show in Finder

458 Views 8 Replies Latest reply: Dec 8, 2012 9:03 AM by Frank Caggiano RSS
kenfromnew york Calculating status...
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Dec 3, 2012 5:43 PM

When I right click images added after a certain date (mid 2011) I cannot find the referenced file and Show in Finder is also not visible. I have an external drive attached and wonder if somewhere along the line they started being stored on the drive. How can I find out where the files are?

MacBook Air, iOS 6.0.1
  • Frank Caggiano Level 7 Level 7 (22,760 points)

    Click on the Photos entry in the Library tab of the inspector to selct your entire library. Now create a filer like:Screen Shot 2012-12-03 at 21.29.27.png


    That is look for all images that are managed. If any show up then the masters are in the Aperture library.



  • léonie Level 8 Level 8 (46,380 points)


    referenced file means that your original images are stored outside the Aperture library, usually on an external drive. If the Aperture library is very large and does not fit onto the internal drive, then one solution is to move the original files onto an external volume. If you have let Aperture relocate your original files to an external storage, Aperture references the files in the new location. "Show in Finder" will show you the storage place outside the Aperture library, but it will not show you the managed files inside.

    Since you found your images as managed files inside the library with the filter that Frank Caggiano suggested, you do not need to link your originals to referenced images.


    Perhaps this section in the Aperture manual will help:

    Aperture 3 User Manual: Working with Referenced Images


    or Kirby Kriegers introduction to the Aperture library:

                     The Well-Trod Path: a Beginner's Guide to how Aperture's major parts inter-relate

    The Well-Trod Path: a Beginner's Guide to how Aperture's major parts inter-relateRegards


  • Frank Caggiano Level 7 Level 7 (22,760 points)

    kenfromnew york wrote:


    Hi Frank


    Thanks! So the images did turn two quick followup questions (okay, three):


    My reply here assumes that by turning up you mean they turned up with the filter settings I posted in my first post. If that is not the case ignore this and post back.


    1) The images still don't  link to a referenced that okay?

    Right because they are not referenced they are managed, stored in the Aperture library.  If you were using a referenced file setup then at some point the settings in the import panle must have changed so that the imports you did after that caused the originals to be managed.


    So whether it is OK or not is up to you.  If you want the originals to be referenced then this is not OK, if you can live with them being managed then it is OK.


    2) If not how to I get them to link to a referenced image?

    Again as they are managed you don;t need to link to them, they are in the Aperture library. If you want to make these originals referenced then you need to use the Aperture  command File->Relocate original


    3)  What exactly does this mean?

    Not sure what this refers to.


    Sorry for so many questions!



    Not a problem, that's why we're here



  • Frank Caggiano Level 7 Level 7 (22,760 points)

    I would imagine that at some point your settings in the import pane got changed. The Store Files setting determines if an import is made managed or referenced


    Screen Shot 2012-12-04 at 22.20.33.png

    If set to In the Aperture Library (the default) then the import is managed.


    Again whether it is OK or not depends on your needs. Having some files managed and some referenced in the same library is legal as far as Aperture is concerned but is it what you want? If it is, fine, but if it happened by mistake than you should identify the mistake so you at least know what is going on.


    One thing that a mixed library does do is make backing up the masters more of a challenge.  Vaults will only backup the originals that are managed - in the Aperture library. Referenced originals will not be backed up by vaults and most be backed up separately.


    Is there a simple way to timeout if the managed are on the drive or the computer?

    Not sure what you are asking here but I can say that there is no mechanism in Aperture that will alert you to the fact that a particular original is managed or referenced. The only way to tell is with the filter I posted back at the beginning of this thread.



  • Frank Caggiano Level 7 Level 7 (22,760 points)

    kenfromnew york wrote:


    Thanks Frank! Last questions (just trying to make sure I understand what I have going on)

    Always a good thing.

    1) Managed files do not have "referenced" images because the image previews are being managed within Aperture, not a preview of an image in a different library

    Some problems here. Managed and referenced refer to the way Aperture handles the original (master) files that you have imported into Aperture.


    These files can be stored in the Aperture library, in this case they are called managed originals (masters) because Aperture is managing them, taking complete control and care of the files.


    Or they can be stored outside of the Aperture library in a folder of your choice. In this case they ae called referenced originals (masters) because Aperture references them outside of itself.


    Managed and referenced apply only to the original files you import into Aperture. They have noting to do with the image previews or the versions you make from the originals. Those are always in the Aperture library.


    2) My older photos have "referenced" images because they still reside in my old Lightroom library.

    If the original image files are in Lightroom and you left them there when you imported hem into Aperture, then yes they are referenced as far as Aperture is concerned, and the  original files are still in Lightroom.


    3) So then last question, is there an easy way to import the referenced images from Lightroom into Aperture so that they are managed within Aperture (and then I can create a proper Vault)?

    Yes you use the Aperture command Consolidate Originals..


    First create a filter on your entire library  like I showed you in my first post BUT change the file status from Managed to Referenced. THis will give you a view of all the images in your library with Referenced originals.


    Now select all these images and run File->Consolidate Originals..


    You will be given the option to either move or copy the files into the Aperture library. I would suggest you copy them if you have the disk space to do this. Once you know they are in the Aperture library you can decide how you want to handle the workflow between Aperture and Lightroom.


    Once the command is done then all your originals will be managed, stored in the Aperture library. Now if you create a vault from this library all your  originals will be included in the vault.



    good luck




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