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How do I create and email my Christmas Letter?

905 Views 19 Replies Latest reply: Dec 20, 2012 4:20 PM by B. James Lees RSS
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B. James Lees Calculating status...
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Dec 16, 2012 5:19 PM

I have already snail mailed my cards and Christmas letter for this year, must there must be a better way to do it.  I just can not figure out how to send a document with photos and text to my friends and relatives via e-mail.

 

Using Pages and a Template, I can write a 2 page document with 11 or 12 photos, and text describing what we have done over the last 12  months. Attaching this document in an email, creates a document too large to send.  Saving it as a pdf, creates an even larger document.  I realize it is the photos which create the size, but what is the easiest way to shrink them.  Also, there are a number of backdrops in the templates, none of which are particularly "Christmassy".  Is there somewhere I can find a Christmas template and use it for my letter?

  • babowa Level 7 Level 7 (21,990 points)
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    Dec 16, 2012 5:42 PM (in response to B. James Lees)

    You will need to search for "Christmassy" backgrounds or images online. I always start with a blank page and create or insert my own images.

     

    As far as dropping pics into your Pages document: As you drop a picture, you will note that it has little "handles" around it - see this picture:

     

    Screen Shot 2012-12-16 at 5.37.52 PM.png

    My picture in that screenshot is about 1/10th of its original size - I just dragged the handle in the corner towards the inside to make it smaller and then dragged it into the spot I wanted it to be.

     

    As for the file size: after you export as a pdf, open it in Preview and use Save As (by hitting Option key while in File Menu) as a .jpg - it will be compressed. If that is still too large, you can downsize it in any image editor, but then your typing will be too small. Another idea: type your letter once and copy it - make the letter the email and simply attach a few photos.

  • fruhulda Level 6 Level 6 (14,720 points)
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    Dec 16, 2012 9:38 PM (in response to B. James Lees)

    Before you add the photos in Pages resize them so they don't have so much Mb. Beware that you recipient might not be able to open the Pages document. Better to Export to PDF when you are finished editing your document.

  • Michael Wasley Level 5 Level 5 (6,810 points)
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    Dec 17, 2012 2:17 AM (in response to B. James Lees)

    B. James Lees wrote:

     

    Can you suggest a program I could use to reduce the file size of my photos?

     

    Try Preview. Go Tools > Adjust Size.

  • fruhulda Level 6 Level 6 (14,720 points)
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    Dec 17, 2012 5:37 AM (in response to B. James Lees)

    There are many that can do it. Preview that comes with your computer is good.

  • Michael Wasley Level 5 Level 5 (6,810 points)
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    Dec 18, 2012 12:58 PM (in response to B. James Lees)

    B. James Lees wrote:

     

    One of my photos .jpg file, weighs in at 14.8 MB. If I open the photo in Preview as suggested, and then save it as a .jpg, the file size is identical at 14.8MB.

    Are you sure about the 14.8 MB? That is an enormous size for a JPEG. What are the pixel dimensions?

     

    If you save a JPG as a JPG in Preview it will remain the same size unless you reduce the JPG quality level.

     

    But I don't think anyone suggested doing that. The suggestions were to reduce the size of the image in terms of pixels which you can do in Preview via the Tools menu where you can set the required dimensions (in inches or cm if you wish) and an appropriate resolution. From what I think you're wanting you seem to be talking about small pics of less than 100 KB.

  • babowa Level 7 Level 7 (21,990 points)

    Agree - that size sounds like a very large RAW format photo...

     

    For the OP:

     

    A PDF with a total of less than 1 MB is fine for emailing; my favorite app for reducing file sizes losslessly would be Graphic Converter.

  • PeterBreis0807 Level 7 Level 7 (27,215 points)
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    Dec 18, 2012 3:12 PM (in response to babowa)

    babowa

     

    Graphic Converter will not losslessly reduce a 14.8 Mb photo down to less than 1 Mb especially as it will have to do substantially better than that as that is apparently only one of the images.

     

    B. James Lee

     

    You will need to not just reduce the resolution and quality to get your files down in size, you will need to crop them to the final size as well. All of which can be done in Preview then the edited images brought back into Pages for the final pdf.

     

    Peter

  • babowa Level 7 Level 7 (21,990 points)

    Graphic Converter will not losslessly reduce a 14.8 Mb photo down to less than 1 Mb

     

    At this point, I am not sure that we are actually talking about a .jpg with a 14 MB file size - maybe I'm misunderstanding something here, but the OP said that the total 2 page PDF file size was less than 1 MB (so I'm not sure where the 14 MB come in). We also do not know if the format is really .jpg due to the file size - if it's been imported into a PDF document and resized there, it may be a different format by then? I do know that doing any editing of any kind with .jpg results in compression and a loss of quality when saving, so I rarely do any editing on .jpg's; I prefer using a lossless format to work with and - when done - save it as a .jpg if needed.

     

    In any case, the save dialog in Graphic Converter allows a lossless save which I use quite often (and I specified .jpeg in the previous window):

     

    Screen Shot 2012-12-18 at 4.36.33 PM.png

    Or is he just fooling me with the lossless option?

  • babowa Level 7 Level 7 (21,990 points)
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    Dec 18, 2012 8:27 PM (in response to B. James Lees)

    There are 7 photos which I have dropped into the Pages document with sizes as follow: 14.8MB, 3.1MB, 8.8MB,2.3MB, 4.1MB and 4.5MB

     

    The entire 2 page document is 1.3 MB

     

    Adding up the file sizes of the photos in the first paragraph results in a much higher figure than what you are saying in paragraph 2. The only way I can figure that is that you reduced them in size after dragging them into Pages - did you make them smaller as I had shown in a previous post? You would have had to , else one photo would likely be larger than a letter size.

     

    I'm not sure if a Get Info window would show the pixel size of your photos, but you might as well try it. Graphic Converter will how it and so will other photo editing apps. I don't use iPhoto, but you can try that as well.

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