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How can a table cell span more than one page?

883 Views 12 Replies Latest reply: Feb 10, 2013 8:24 AM by PeterBreis0807 RSS
Caloplaca Calculating status...
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Feb 9, 2013 4:41 AM

I need to configure a table of text that permits a single cell containing a large quantity of text to automatically span several pages. This works easily in WORD but not (apparently) in PAGES. I have used the Inspector to check that the table is configured to "Automatically resize to fit content", and that text also wraps in the cells. However, when text entered into a cell reaches the bottom of the page it disappears from view, even though more text can still be added to thst cell. Thus, the contents of the cell do not automatically flow into view on the next page (as automatically does happen in Microsoft Word). The "Pages08 User Manual", page 177, makes no reference to this facility. Neither does the video tutorial on Pages tables. Furthermore, I can find nothing in the "Template Chooser" that I can adapt to my needs. I very much doubt that this is a real limitation in Pages software - so what I am doing wrong?

MacBook Pro with Retina display, Mac OS X (10.7.4), Pages '09 version 4.1
  • PeterBreis0807 Level 7 Level 7 (27,350 points)
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    Feb 9, 2013 6:33 AM (in response to Caloplaca)

    Pages can not do this.


    I believe if you are using tables to format your work and it has cells that are larger than a page you are using the wrong method. This is one of the banes of Word Processing received from PCs. As designers we usually just strip it all out and redo it.


    Have you tried to format your text just using regular text formatting which usually gives better results?



  • PeterBreis0807 Level 7 Level 7 (27,350 points)
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    Feb 9, 2013 8:36 PM (in response to Caloplaca)

    Use two columns and after the Russian text:


    Menu > Insert > Column Break


    You can divide each set of translations into sets by inserting Layout Breaks to split the columns.



  • Jeff Shenk Level 4 Level 4 (2,000 points)
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    Feb 10, 2013 5:53 AM (in response to Caloplaca)

    I think one approach would be to use the table, as you did before, but to set it up so each paragraph gets its own cell. That way the translation paragraphs would automatically line up with the original, and you would only hav a problem with page breaks if a paragraph were longer than a page.


    Otherwise, you can set the margins so the body text is only as wide as the first column, and the rest of the page is a text box that matches the dimensions of the main text body. If you move the text box to the section master and make it selectable, it will repeat on each page, and then you just have to manually link each textbox to the one on the next page.

  • PeterBreis0807 Level 7 Level 7 (27,350 points)
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    Feb 10, 2013 6:20 AM (in response to Caloplaca)

    Russian Text 1 > Column Break > English Text 1


    Insert Layout Break/Page Break


    Russian Text 2 > Column Break > English Text 2


    will put the Russian in the left column followed by the English in the right column


    Screen Shot 2013-02-11 at 1.15.51 AM.png


    Inserting a layout break splits the column pair on the page so you can restart the left column on the same page. You can select the text divided by the layout break and set it to be as many columns as you like or only one so you have eg a Heading spanning the page.


    You set the before and after spacing for Layout breaks in:


    Inspector > Layout > Layout Margins



  • PeterBreis0807 Level 7 Level 7 (27,350 points)
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    Feb 10, 2013 6:58 AM (in response to Caloplaca)

    If you want to run text from page to page using linked textboxes, Pages is not for you. It would be extremely laborious plus I wouldn't trust it to manage a 500 page document.


    Pages doesn't have the kind of master pages that set up empty textboxes linked in the manner you require.


    Indesign and Quark Xpress (both very expensive) do. I haven't checked lately but Swift Publisher (cheap) may also let you do this.


    You could of course stick with Word for Mac or a good clone of Word like LibreOffice (free).


    One thing I can't follow is the notion of the side by side cells in the table being exported as regular text, this would need to be cleaned up as well although not as much as would manually dividing breaks in Pages.



  • PeterBreis0807 Level 7 Level 7 (27,350 points)
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    Feb 10, 2013 7:21 AM (in response to Caloplaca)

    You can search and delete all the breaks in the Find and Replace.


    That would alternate the Russian and English in the one thread, not make a single block of Russian text followed by a single block of English text so I'm not sure if that meets your needs.


    Have you looked at Adobe FrameMaker? It was built for multilanguage versioning of manuals.


    There are also several programs for writing scripts which may offer some of what you want as they typically break up dialog with instructions side by side.


    A third possiblility is using Comments in Pages or Word, a long shot but who knows?



  • PeterBreis0807 Level 7 Level 7 (27,350 points)
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    Feb 10, 2013 8:24 AM (in response to Caloplaca)

    Is this a scientific translation?


    Caloplaca is lichen is it not?




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