4 Replies Latest reply: Feb 23, 2013 2:03 PM by hotwheels 22
hotwheels 22 Level 1 Level 1 (0 points)

i am having a devil of a time finishing up my various contact databases because i have a boatload of business cards and then i have a Mac Contacts databases and then i have this dumb issue where email addresses that i have responded to on my various devices only exist in a database that allows mac mail to autocomplete BASED ON THE PREVIOUS RECIPIENTS ON THAT DEVICE.

 

this is of course exceptionally dumb and aggravating since if i take a trip i cannot contact someone whom i know sent me an email because i just happened to have responded to their email from my desktop computer and their contact email does not exist on my iPhone or on my Mac Pro. to make matters worse - if i ARCHIVE my mail in the On My Mac section of my Mac Pro, i won't even be able to look up their email address by doing a search for an email they sent me since their email will now reside solely on my Mac Pro at home.

 

anyway, is there a better solution to this than simply dumping all my Previous Recipients from my Mac Pro and my MacBook Pro into contacts? i mean, presumably if i SORT ALL MY CONTACTS INTO GROUPS prior to doing this massive add of all these email addresses, i could then later go into mac mail and sort the contacts (in this case they will simply be email addresses) into a very dumb folder called "Previous Recipients" for the simple reason that i need these emails to be in Contacts so i can get Mac Mail to let me send an email to someone...

 

anybody feel me on this?

 

should i be using different software to organize contacts? is there some magic bullet that fixes this hinked up herky jerk dosey do?

 

THANKS


MacBook Pro, OS X Mountain Lion (10.8.1), with 64 bit Win7 Boot Camp | iCloud
  • 1. Re: dump all previous recipients into Mac Contacts?
    Csound1 Level 8 Level 8 (35,445 points)

    Open Mail, open the Previous Recipients Window, select all entries and press ....

    Screen Shot 2013-02-22 at 5.32.21 PM.png

  • 2. Re: dump all previous recipients into Mac Contacts?
    hotwheels 22 Level 1 Level 1 (0 points)

    Hi Csound1. OK. thanks. i have been reading so many threads on this set of issues it has been a bit confusing.

     

    i guess from what i can gather i can select all Previous Recipients as you indicate and Add to Contacts. then if i made sure to /sort/ all previously existing contacts into a group - i can then go to a Smart Folder in Mac Mail in Mountain Lion and see all the contacts not already in a group.

     

    /then/ i see now that i can select /actual/ emails and add these to address book by selecting the actual emails that i want to add to Contacts, click on Messages in the menubar and then select Add Senders to Address Book.

     

    at this point i would have all my previously /received/ email and my previously /responded to/ email in a single Smart Folder. 

     

    then at this point i have two options - either sort them in Mac contacts - or - i could then EXPORT as a vcf so that i could import this into another program and sort this data in an exernal program. from my testing i think this worked and from my research (and your great help) maybe this is the right way to tackle the rest of this database cluster in my computer.

     

    does that make sense?

     

    however, i really wish i could see how to /maintain/ this database though because right now i am only seeing that

     

    A. i can periodically get into the Previous Recipients on my Mac Pro and get into the Previous Recipients in my MacBook Pro and ADD /new/ addresses which i can see were not added because they have no card associated with them (even if i delete them out of Mac Mail my thinking is that the card continues to show in Previous Recipients UI...)

     

    B. however, i can't figure out how i would ADD a contact based upon an incoming email unless i actively open up the database, check to see whether or not this person has been added to my database and then ADD them to the Contacts and export these new contacts based on the above.

     

     

    1. i sure wish there was a way to designate and incoming email address as having been added to my Contacts database instead of simply seeing this in the responded to email section..

     

    2. i really wish there was some way to combine the various Previous Recipients databases so i am not constantly looking at two different databases. after all, if i respond to the same recipient on both devices i am at the very least constantly deleting duplicated listings in these databases and if i DELETE the email from the Previous Recipients database then they will pop up again only to have to be ignored or added and then deleted...

     

    THANKS

     

    jon

  • 3. Re: dump all previous recipients into Mac Contacts?
    Csound1 Level 8 Level 8 (35,445 points)

    hotwheels 22 wrote:

     

    Hi Csound1.

     

     

    1. i sure wish there was a way to designate and incoming email address as having been added to my Contacts database instead of simply seeing this in the responded to email section..

     

    2. i really wish there was some way to combine the various Previous Recipients databases so i am not constantly looking at two different databases. after all, if i respond to the same recipient on both devices i am at the very least constantly deleting duplicated listings in these databases and if i DELETE the email from the Previous Recipients database then they will pop up again only to have to be ignored or added and then deleted...

     

    THANKS

     

    jon

     

    That's why Mail is a poor Contact Manager, it was never intended to be one.

     

    You have some work ahead of you, sorting your disorganized contacts once they are in Contacts, when you get it the way you want, back it up!

  • 4. Re: dump all previous recipients into Mac Contacts?
    hotwheels 22 Level 1 Level 1 (0 points)

    ok. thanks for all the help as always.

     

    if anyone has any suggestions, comments, or advice about the workflow it would be good to know.

     

    one thing i do have a problem with is the current implementation of previous recipients. i mean, it is totally screwed. it doesn't work to add email addresses to existing contacts that have phone numbers AFAIK (!!) and it doesn't work for allowing me to let Mail on my various devices to autocomplete.

     

    the issue here is multiple:

     

    1. i would like to have email that i responded to be accessible for autocomplete on all my devices. if i respond to an email on my desktop when i am traveling this autocomplete is not available on my desktop which means i have to SEARCH for the email in my IMAP (you are SOL if you responded to it on POP on your desktop) - so it would be nice to have this data available to all my devices in some way.

     

    2. if the databases are TOTALLY independent how in the world am i supposed to get them into my contact manager (ostensibly Contacts or Address Book at this point)?! i have to add an email from each device based upon these addresses being on that particular device which means i am adding a lot of email addresses TWICE and then deleting once in Contacts. AFAIK, Contacts is not smart enough to not duplicate these two identical addresses when they get to Contacts but ALSO they will always show up as not being added on one device if i spend the time to manually do a visual comparison between these various lists.

     

    3. now that i think about it - it is not even clear to me whether adding an EMAIL ADDRESS to Contacts will actually /overwrite/ an existing contact that may be in Contacts with simply the name and a phone number. my impression from having worked with this is that Previous Recipients will actually overwrite an existing contact that simply has a phone number, which is a bummer since i need contacts to make phone calls almost more than i need it to get mail to autcomplete.

     

    - jon