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How to: Switch from managed library to referenced folders?

576 Views 12 Replies Latest reply: Mar 13, 2013 11:23 AM by Seth Eskigian RSS
Seth Eskigian Calculating status...
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Mar 12, 2013 3:36 PM

I'm on Aperture 2.1.4 and, I just updated my OS to 10.6.8 (yes, I know, I'm way behind... I don't like updating unless forced into it. I always have to fix problems. Anyway, Here's problem number one already. Now, Aperture crashes every single time I want to export a version of any image! I've tried it about 50 times... just doesn't work any more.

So, I started doing some research on it and it seems to happen a lot of folks... In doing this reseach (which I probably should have done more of long ago) I found out there are two different ways to manage your images. The "managed library" and "referenced folders"... Again, I know it would have been a good idea to know what I wanted from the beginning, but is there a way to switch over now? I have over 150 different PROJECTS in Aperture and a total of about 15,000 photos. I'm not a pro photographer, but to me that's A LOT of pics! Like anyone's photos they've taken, these are super important to me and I'd feel more comfortable knowing exactly where those image files are on my HD and be able to easily locate the folders. Easier for me to back them up to an external HD, etc.

Is there a way to do this now? Switch so my images are no longer in the "vault" or "library" and simply in a folder!?!

I really appreciate any help on this! thanks!

  • Frank Caggiano Level 7 Level 7 (22,755 points)

    To be honest not to many people here are still runnig 2 so getting help is going to be difficult.


    What is the format of the drive you are trying to relocate to?

    I would suggest you try to do a library repair and then try the relocate again.

  • Frank Caggiano Level 7 Level 7 (22,755 points)

    Well getting 3 is a good idea in the long term but if the library is crashing when you try to repair it chances are Aperture 3 is going to have problems also.


    Before you attempt to open this library in 3 make sure you have a complete copy of it. If 3 tries to open it and has problems it could make things worst and you want to be able to get back to at least where you are now.


    Any chance to have a backup of the current library?


    good luck



  • Kirby Krieger Level 6 Level 6 (11,550 points)

    Hi Seth -- just want to underscore Frank's recommendation: make sure your Library is in tip-top shape (or, at the least, that it works without problems) before upgrading.  Upgrading my provide additional functionality, but it is poor path to take if your Library is not currently functioning well.


    I do recommend you upgrade.  I just don't want to upgrade with the expectation that upgrading will resolve existing issues.

  • Frank Caggiano Level 7 Level 7 (22,755 points)

    That is better then nothing and in normal circumstances I'd say fine but given what you have written so far I'd feel more comfortable if you had a straight up copy of the library.


    If that is physically impossible because of space issues (remember the copied library won;t be around for more then then it take to get this fixed so you're not looking at tying up disk space forever) then you'll have to go with just the TM backup.

  • léonie Level 8 Level 8 (46,355 points)

    Oh, no... I have room! So, can I just find the library in the "User" folder and slide it over to a backup drive? Is that what you mean?

    And make a backup of the Aperture 2 application as well, since your your library has been created with Aperture 2. You may need it to open the backup.


    Also, have a look at this support article  - scroll down to "A note on upgrading your Aperture library". It is recommended to rebuild the library before upgrading; since you are having trouble to repair it, I'd suggest you try to rebuild it while still running Aperture 2. The problem is, that after upgrading to Aperure 3 the library needs to be converted by Aperture 3 to a new format, and that may fail, if the library is not in perfect working order - see Kirby's warning above.

  • Frank Caggiano Level 7 Level 7 (22,755 points)

    And make a backup of the Aperture 2 application as well

    Very good point. Either back it up or make sure you still have the original install media and serial number so you can re-install it if you have to.


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