Currently Being ModeratedMar 18, 2013 11:24 AM (in response to Basilisk)
Neither of these ideas made any difference at all:
Currently Being ModeratedMar 18, 2013 1:06 PM (in response to Basilisk)
Run a quick test and see if using a Numbers merge fixes the problem and let us know.
It seems the Address Book merge is a fixed behavior.
You can export from Address Book as tab delimited data and import it into Numbers.
Currently Being ModeratedMar 19, 2013 5:36 AM (in response to Basilisk)
Numbers will Mail Merge to Pages in the order of the Rows in the Numbers database. I always use Numbers for merging to Pages because I like the control it gives me of the order of printing but also because of the simplicity and versatility of controlling the content.
It couldn't be easier to move your data from Contacts/AddressBook to Numbers. Here are the simple steps:
In Contacts/AddressBook, Create a Group for your friends or clients that you wish to use with Mail Merge. Drag all the relevant subjects into that Group. (You probably have already done this.)
In Numbers, Create a new document and delete any default Table that appears in it.
Arrange your Desktop so you can see your Group list in Contacts and your new blank Numbers Sheet at the same time.
Drag your Contacts Group to your blank Numbers Sheet, creating a Table in Numbers with all the data of your contacts. You won't see all the data right away because some of it is in Hidden Columns.
Click on a cell in your Numbers Table to activate the table and Hover your mouse pointer over a column label tab in the Numbers Table. Click the menu triangle and Select: UnHide all Columns.
Now you can see all the data and can proceed with organizing it into the order you want the merge to have.
Remember to Save your organized Numbers document before you begin to setup the merge links in Pages. Save the Numbers document each time you make changes to it, prior to doing a Mail Merge.
Currently Being ModeratedMar 19, 2013 6:00 AM (in response to Basilisk)
I do appreciate the help about using Numbers documents to do a mail merge - this is the workflow I used to use a few years ago. I switched to using the Address Book as this was far quicker and involved less manual work on my behalf, and fewer files needed to be created and saved. A rule I follow in computing generally is that if the data is needed to be kept in two places, there is something wrong with the system; data should be stored once and then be usable multiple times in multiple ways.
So, for a year or two I used the Address Book quite happily to generate Mail Merges with print outs always automatically sorted by Last Name. Until this year. A Software Update has made life far more complicated, and the high usability I have become accustomed to has been steadily eroding over time. This latest change is the most annoying.
I refuse to upgrade to Mountain Lion as my hardware isn't supported - and in any case that OS has too many iOS features included and seems to be more to do with Cloud computing than real world computing. Maybe Address Book is better on there? I think not from what I have read.
I was just hoping there was a way to have the Address Book mailmerge output follow the same Sort instruction as the Address Book itself follows.
Currently Being ModeratedMar 19, 2013 6:20 AM (in response to Basilisk)
You are not alone in noticing just how confused Apple is becoming with its schitzophrenic OSes and trashing and retrashing of its User Interfaces.
This is just appallingly incompetent UI even by recent standards:
and I am fed up with misnamed or badly named updates and files, hidden in inaccessable nooks and crannies, made even more so with every version.
The installation and updating of the iWork apps was always a shambles, now it it is just a total flustercluck, with many users unable to even get the software they need, because Apple has deliberately made life impossible for anyone not tossing out their products for the latest spring fashions from Cupertino.
I am currently forced to work between two separate drives and versions of OSX on my iMac because they are each stuffed up in one way or another and I can't work just in the one.
Apple, you seem to be heading for a rerun of the '80s and again the 90's.
As in the lead up to those near death experiences, HQ thinks everything is just fine and dandy… for the time being.
Currently Being ModeratedMar 19, 2013 6:28 AM (in response to Basilisk)
So, have you figured out what the order is when merging from Address Book on your system? I'm using ML because I can, and I find it better to be up to date when using the forums and other resources. My decision not to resurrect a G5 machine that flamed out a couple of years ago was based on this compatibility issue. It does seem a shame to have to abondon a piece of equipment for such reasons.