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I'm having trouble understanding how the Address Book “works”.

588 Views 17 Replies Latest reply: May 5, 2013 2:28 PM by Csound1 RSS
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Ziatron Level 4 Level 4 (3,255 points)
Currently Being Moderated
Apr 24, 2013 7:51 PM

I like to have one card for each organization not each  Person, if that is possible.

 

For example,   Thunderbirds Organization:   Jeff Tracy,  Lady Penelope, Mr hackenbaker.  On the same card.

 

Is it possible to have all 3 names on the same card? I am successfully able to enter all this into the Address Book. However, when using the addresses to prepare e-mails I often find that the names get mixed up. ( Apple Mail usually puts the name of the 1st person in the group in front of the e-mail address that I select, rather than the actual name of the person that goes with that e-mail address.)

 

Having multiple people from the same organization on the same card seems to make sense for me. Some have advised me that I need to create a separate card for each and every person! Is that true?

 

Suggestions appreciated.

HackenbackerHackenbackerssss

  • Csound1 Level 7 Level 7 (32,360 points)

    Ziatron wrote:

     

    I like to have one card for each organization not each  Person, if that is possible.

     

    For example,   Thunderbirds Organization:   Jeff Tracy,  Lady Penelope, Mr hackenbaker.  On the same card.

     

    Is it possible to have all 3 names on the same card? I am successfully able to enter all this into the Address Book. However, when using the addresses to prepare e-mails I often find that the names get mixed up. ( Apple Mail usually puts the name of the 1st person in the group in front of the e-mail address that I select, rather than the actual name of the person that goes with that e-mail address.)

     

    Having multiple people from the same organization on the same card seems to make sense for me. Some have advised me that I need to create a separate card for each and every person! Is that true?

     

    Suggestions appreciated.

    HackenbackerHackenbackerssss

    In order for mail to work correctly you will need a seperate card for each individual.

  • Csound1 Level 7 Level 7 (32,360 points)

    Ziatron wrote:

     

    In order for mail to work correctly you will need a seperate card for each individual.

     

    I am not saying that you are wrong, but frankly, I am shocked to hear that it works that way.

    I have yet to see a Mail client that does not work this way.

  • Jeffrey Jones2 Level 6 Level 6 (8,425 points)

    It's simple: Make one card for the first person in the organization. Copy (Command-C) and Paste (Command-V). Edit the duplicate card with the second person's contact information. Repeat as needed.

  • Csound1 Level 7 Level 7 (32,360 points)

    Select a card, go to Edit>Copy

  • Jeffrey Jones2 Level 6 Level 6 (8,425 points)

    Select the card in the list, not the contact info in the card. Contacts has 3 columns — if you have them all displayed — from left to right: Groups, Card List, Contact Info. Select the card in the list, the middle column. You are selecting the contents of the card. Select card, Command-C, Command-V. Voila! Duplicate card!

  • Jeffrey Jones2 Level 6 Level 6 (8,425 points)

    Name the card after the person. (I.e., don't check the box in front of the "Company" field.) You can add a Group or Smart Group for the company.

  • avantsweater Calculating status...

    Just use Groups for the company cards. You can drag a whole group into an email and it will email everyone at the company.

  • Csound1 Level 7 Level 7 (32,360 points)

    Make a group to represent the Company. The old way does not suit the new way of working.

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