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changing printer presets (big sigh)

902 Views 8 Replies Latest reply: May 8, 2013 4:29 PM by PAHU RSS
hotwheels 22 Level 1 Level 1 (0 points)
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May 6, 2013 7:58 AM

i have about twelve mac printer presets for my laptop (Mountain Lion) and twelve for my desktop (Lion) and i expect to be creating more.


today i realize that it might be better for me to have all of these set as two-sided prints and actually i need to check some other settings that i may have missed (because they are squirrelled away in hard to find places).


is it necessary for me to RECREATE each of these presets from scratch?


right now i am going into the EDIT PRESETS pulldown in the PRINT pulldown (for instance i am in Safari right now) then i go select one of these presets, i hit Duplicate - and then i try and change the settings and none of this seems editable. i also tried to edit the original presets in this dialog interface and these items do not seem to be editable.


i can't tell if i am missing something or if this part of lion or mountain lion has simply been profoundly overlooked for some reason. since i print a TON of documents for my work the amount of time spent in here since moving to mac is extremely frustrating and i had thought that spending time making presets for every frequently used print config was the answer to all my headaches but now i am not so sure this isn't another level of headache...


what am i missing?

MacBook Pro, OS X Mountain Lion (10.8.1), with 64 bit Win7 Boot Camp | iCloud
  • PAHU Level 6 Level 6 (14,400 points)
    Currently Being Moderated
    May 7, 2013 4:11 PM (in response to hotwheels 22)

    hotwheels 22 wrote:


    is it necessary for me to RECREATE each of these presets from scratch?

    No. All you need to do is select one preset, then change the two-sided setting, and then save the preset using the previously used preset name. Note that by default the new preset name will have a -1 added as a suffix. You just need to remove this -1 to overwrite the older preset.

  • PAHU Level 6 Level 6 (14,400 points)
    Currently Being Moderated
    May 7, 2013 8:16 PM (in response to hotwheels 22)

    hotwheels 22 wrote:


    hi PAHU.


    if i go to File > Print in Safari i get a dialog and then i can run a pulldown for "Presets" and then i get to see all my presets. but if i click on one of these i get a description on the right (with the goofy organization and the arrows that let me open up each of these listings)

    This sounds like you have selected the "Show Presets" setting in the Presets menu. No need to do this. Simply select to print and then select the Preset you want to modify from the drop menu.


    hotwheels 22 wrote:


    but if i go to something like "Copies and Pages" (where of course i am going to find "Two Sided") i see that this two sided setting is off but i don't see any way to edit.

    If it is just a checkbox, then put a tick in it. You should have the option to select it. Presets don't lock you out from making changes. They simply set the print dialog to your preferred settings.


    hotwheels 22 wrote:


    similarly if i go to "Layout" i see another "Two Sided" (good god almighty am i an idiot and this is some kind of different setting for two sided - or is this UI just terrible) - but again i have no way to edit this AFAIK.

    The Two-Sided you see in Copies and Pages is like an alias to the same setting in Layout. It just gives the user easy access to the same setting that Apple deems to be important enough to replicate it to the default page (ie Copies and Pages).


    Now it does not matter which setting you use, enabling one will enable the other. But you should be able to enable then with the Preset for one sided selected. And after enabling the Two Sided setting, you should then be able to re-save this Preset with the new setting.


    hotwheels 22 wrote:


    i don't want to sound cranky but man is this UI not sexy enough for a developer to spend a little time making more functional or are they trying to run some kind of passive-aggressive routine where if printing is too much of a hassle they think they can wean me off of paper (i'm just joking but the more i get in here the more tricky it all becomes).

    You certainly do appear to have some issue with the print dialog. As a Windows and Mac user, I don't see the Mac print dialog providing any less function or being more complicated than what Windows offers. Maybe in your attempt to simplify your usage you are actually overcomplicating things?


    If you find that you still cannot edit an existing Preset then it may be easier to delete it and then create a new one.


    I would also suggest that you just create a few Presets for the most common print outputs you require. If you have a Preset for every type of print output that you could ever want, then you are definitely making too much ongoing work for yourself.

  • PAHU Level 6 Level 6 (14,400 points)
    Currently Being Moderated
    May 7, 2013 8:35 PM (in response to hotwheels 22)

    hotwheels 22 wrote:


    hi pahu. thank you.


    so if i get into "Show Presets" there is /no/ way to edit these. it /lists/ all the items with the aliases you mention but it does not provide a way to edit them. there is no checkbox and doubleclicking in there does nothing. it would make a lot of sense to have this editable but it is not. i /can/ duplicate in here but this does nothing except give me a duplicate.

    That's right. There is no way to edit an existing Preset via the Show Presets menu. It does make sense that you should be able to. But the reality is that you cannot. So you do not use Show Presets to modify your Presets.


    hotwheels 22 wrote:


    so if i am understanding here i need to get into the Show Presets, i need to create a duplicate which then gets appended with a "1" and then i need to get out of this section which lets me duplicate a preset and i need to get back into the print dialog proper and i need to EDIT THIS PRESET in the print dialog UI itself and then i need to click on "Save Curent Settings As Preset" and i need to remove the appended 1 and this will overwrite the original?

    No again. Do not use Show Presets. I will put the action in step form based on using Safari.


    1. With Safari open, select to print.

    2. From the Safari print dialog, select the desired Preset you want to modify

    3. Select the additional setting you require to those already selected by the Preset

    4. With the additional setting selected, click on the Presets menu and select "Save Current Settings as a Preset"

    5. The current Preset name will appear with a -1 appended to it. Remove the -1 and click OK


    This Preset should now have the additional settings you just selected. You can now use the Show Presets menu to check that the setting you selected is showing.

  • PAHU Level 6 Level 6 (14,400 points)
    Currently Being Moderated
    May 8, 2013 4:29 PM (in response to hotwheels 22)

    hotwheels 22 wrote:


    when i save these in Lion (i have not checked mountain lion which is the OS on my laptop) - do you know what "Preset Available for All Printers" is supposed to do (as opposed to this printer only)?

    If you had the same printer driver for all the printers on the Mac, then you would save the preset for All Printers. But since the settings for one brand of printer are often different to the settings (or menus) for another brand of printer, you often have to save the preset just for a particular printer.


    Where you could save a preset for All Printers would be for the Apple provided menus, ie the application page where you select the number of copies, Layout and Paper Handling. Just about all brands of make use of these menus - the exception being the two sided menu in Layout as it is not always supported by all brands as they often provide their own duplex menu.


    hotwheels 22 wrote:


    the driver presumably exists on EACH of my computers is that right? it does not exist in the hardware of the printer or does it. and in either case where do the presets get stored? presumably on the hard drive of my computer somewhere?

    Yes, the driver does exist on each computer - not in the printer. And the preset resides in your user Library, which is hidden in 10.7 and 10.8. But you can access it by opening Finder and using the Go to Folder menu. You then type ~/Library/Preferences and then press Go. This will open the Preferences folder in your user Library and in here you will see files called "". You can then copy this preset from your 10.8 Mac and paste it into the same folder in the 10.7 Mac. The proviso is that you are using the same driver, including the version, on both Mac's. This will save you time by not having to make the presets on both Mac's.


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