1 2 Previous Next 16 Replies Latest reply: May 9, 2013 2:47 PM by hotwheels 22
hotwheels 22 Level 1 Level 1 (0 points)

when i was on a mac i used to be able to have a default in the printer dialog so that every page printed showed the file name and the data printed. i would like to do this in the mac but i am guessing that this has to be done in either the specialized software dialog box or perhaps in a mac dialog box?

 

in any event, can anyone help me figure out where i might find a place to do this? i haveadobe acrobat but i wold also like to do it in something like Preview as well.

 

TIA


MacBook Pro, OS X Mountain Lion (10.8.1), with 64 bit Win7 Boot Camp | iCloud
  • 1. Re: printing FILE NAME and DATE PRINTED?
    PAHU Level 6 Level 6 (14,520 points)

    There is no option in Acrobat to do this. Nor does the standard print dialog offer it for Preview. I also could not find a setting within CUPS to perform this.

     

    There are print drivers that support this and there are also some machines that can do this, although they typically print the information on a preceeding page.

     

    So you may have to rely on third party software to achieve this.

  • 2. Re: printing FILE NAME and DATE PRINTED?
    hotwheels 22 Level 1 Level 1 (0 points)

    hi. thank you very much for this.

     

    i can search on the printer forums for this. unfortunately both HP and Epson make using a mac extremely painful for printing. right now i can barely figure out how to print on 12 x 18 paper on my large scale epson (which is why i bought it) and scanning it a total pita.

     

    anyway, can you help me understand how PRINTER DRIVERS figure into the mac universe of printing? i mean, does all mac produced software use the "global mac" driver and present the same user interface and then other software will use their own driver and present THEIR OWN user interface? or is the DRIVER the domain of the printer manufacturer and just the USER INTERFACE is the domain of the software application? i mean, this totally confuses me all the time and i feel like i try to just surf above it to survive printinon on the mac...

  • 3. Re: printing FILE NAME and DATE PRINTED?
    PAHU Level 6 Level 6 (14,520 points)

    hotwheels 22 wrote:

     

    does all mac produced software use the "global mac" driver and present the same user interface?

    Unfortunately no. It would make things easier if there was. There is a core set of files that a vendor will use with their driver to get the print job - spool file - to the printer. But the user interface can vary, mostly so that features about the printer can be displayed in a pretty GUI view.

     

    hotwheels 22 wrote:

     

    hi. thank you very much for this.

     

    and then other software will use their own driver and present THEIR OWN user interface?

    Applications can use the Apple print dialog or use their own, which is what Adobe and Microsoft do. So it is not always possible to select a driver feature from the application print dialog. With the Adobe print dialog, you need to enter another menu, and you get a warning when you do, to make a change to a driver setting.

     

    And then you get the Print icon in the MS Office ribbon that bypasses the print dialog and sends the file directly to the printer, thus failing to invoke a driver preference.

     

    Also not that one of the issues with making a Preset, which is covered in your other post, is that Preset can be application specific. For example, a preset for Two Sided and Staple for Preview will not work when you use Acrobat Pro or Reader.

     

    hotwheels 22 wrote:

     

    or is the DRIVER the domain of the printer manufacturer and just the USER INTERFACE is the domain of the software application?

    The answer for this is that printer vendor makes the driver. And how it operates, in as far as how the user interacts with it, depends on the print dialog provided by the application. So different brands of driver, or even drivers for different models of printer, can behave differently on OS X. When you then add an application to the equation, you can then get a different procedure to perform an adjustment for your print job.

     

    So it is easy to understand why you can get confused. Hope this helps clear things up a bit. Reply if you need more info or explanations.

  • 4. Re: printing FILE NAME and DATE PRINTED?
    LilyLC Level 4 Level 4 (2,620 points)

    hotwheels 22 wrote:

     

    ...so that every page printed showed the file name and the data printed. ... i haveadobe acrobat...

     

    With Adobe Acrobat Pro (versions 9 & X),  use the Add Header & Footer options under Tools > Edit Page Design.

     

    HTH

  • 5. Re: printing FILE NAME and DATE PRINTED?
    PAHU Level 6 Level 6 (14,520 points)

    LilyLC wrote:

     

    With Adobe Acrobat Pro (versions 9 & X),  use the Add Header & Footer options under Tools > Edit Page Design.

    This action adds the date to the document rather than overlaying it when printing. Maybe this is acceptable to the OP?

     

    And I could not find how to add the document file name with this process which the OP asked for.

  • 6. Re: printing FILE NAME and DATE PRINTED?
    LilyLC Level 4 Level 4 (2,620 points)

    PAHU wrote:

     

    LilyLC wrote:

     

    With Adobe Acrobat Pro (versions 9 & X),  use the Add Header & Footer options under Tools > Edit Page Design.

    This action adds the date to the document rather than overlaying it when printing. Maybe this is acceptable to the OP?

     

    The OP could add the header or footer, print the document and then close it without saving, such that the added header or footer is not made a part of the document. Alternatively, one can remove headers and footers by selecting Remove in the list of Header & Footer options.

     

    And I could not find how to add the document file name with this process which the OP asked for.

     

    Type the document name into one of the provided text boxes, i.e., Left/Center/Right Header Text and Left/Center/Right Center Text.

  • 7. Re: printing FILE NAME and DATE PRINTED?
    PAHU Level 6 Level 6 (14,520 points)

    LilyLC wrote:

     

    And I could not find how to add the document file name with this process which the OP asked for.

     

    Type the document name into one of the provided text boxes, i.e., Left/Center/Right Header Text and Left/Center/Right Center Text.

    True. I should have said I could not find an automated way.

  • 8. Re: printing FILE NAME and DATE PRINTED?
    hotwheels 22 Level 1 Level 1 (0 points)

    hi PAHU, all.

     

    thanks again for the great help.

     

    PAHU can you explain what you mean by this "And then you get the Print icon in the MS Office ribbon that bypasses the print dialog and sends the file directly to the printer, thus failing to invoke a driver preference."

     

    i mean, i find it absolutely confounding to have two different print dialogs for Pages and Acrobat and i actually CLOSE OUT of newly created Acrobat pdf's just so i can print quickly and without hassle in Preview. i guess i have to live with it but after having hacked through the thicket of the Mac printer dialog (seems like all four of the various items that i use most are under four different pulldown menu items and i have to do a minimum of five clickthroughs every time i print to something other than one of my - sigh - 12 preset defaults...).

     

    anyway, are you saying that when i used the PC it allowed me to skip to an all-encompassing PC wide printer dialog? because i don't remember life being this difficult on the PC which seems very silly given everything else being so well done on the mac side.

     

    also, just to be absolutely sure i understand - i have a PRINTER DRIVER, and then i have the MAC OSX print funtionality somehow? and /between/ these two sit the SOFTWARE PRINT DIALOG, is that right? i mean - i /have/ to use whatever the software provides me (for instance Adobe Acrobat) and short of opening in another program i am stuck with what i am given. so in the case of Acrobat i will have to set up presets solely for pdf's that i open in acrobat?

     

    THANKS

  • 9. Re: printing FILE NAME and DATE PRINTED?
    hotwheels 22 Level 1 Level 1 (0 points)

    hi LLC,

     

    thanks. so i print a lot of documents and it is a bit of a battle to try and keep track of them. plus for legal/organizational reasons it would be nice to have a better way to keep things organized. i seem to always end up with a workflow that does not let me know exactly when the document was created (when it is in actual print form) or even the name of the document i am looking at (which makes it hard to find in the computer) and i am wondering if anyone has any slightly more automated ways of doing this.

     

    right now (in the case of pdf's) i am creating a PAGES document which i may want to re-use. this PAGES document gets customized by putting the date in the text and putting in different text and then i SAVE the document with a FILE NAME that is "Date_name of file.pages". then i PRINT this document to pdf (so it is in some archived form and i put the original into a "original pages documents" folder.

     

    then when i need to do another document like the original i go to this folder, open the old document, and try to remember to SAVE AS this document with another name with the original FILE NAME but a NEW DATE. this does not always work and sometimes i write over the original accidentally. this is a bit of a bummer but since i have the pdf it is not too much of an issue except that i am always dealing with two types of files for one document.

     

    i realize this is a bit off the original post but perhaps there is a way for me to improve my workflow here? for instance, can i SAVE the original pages document as a TEMPLATE somehow and put int he HEADER the date and then right click in this area and tell pages to ALWAYS UPDATE the date? then can i put in the footer the NAME OF THE DOCUMENT? then in the future if i always open this TEMPLATE first i will print the final template to PDF (this is the final copy) - and i guess i will also save the pages document? i mean, maybe there is no reason to actually have to save this pages document as long as i have - er - well i suppose it would be good to save the pages document in case i have to resend it after editing it slightly?

     

    anyway, i am new to mac and new to acrobat but perhaps this methodology gets me both a NAME and a DATE on my newly create pages documents at least? do you know if i can edit PDF's that were created in this manner in ACROBAT??!! i mean, can i get rid of this double saving of two types of documents?

     

    THANKS IN ADVANCE

  • 10. Re: printing FILE NAME and DATE PRINTED?
    LilyLC Level 4 Level 4 (2,620 points)

    hotwheels 22 wrote:

     

    hi LLC,

     

     

    can i SAVE the original pages document as a TEMPLATE somehow and put int he HEADER the date and then right click in this area and tell pages to ALWAYS UPDATE the date? then can i put in the footer the NAME OF THE DOCUMENT? then in the future if i always open this TEMPLATE first i will print the final template to PDF (this is the final copy) - and i guess i will also save the pages document? i mean, maybe there is no reason to actually have to save this pages document as long as i have - er - well i suppose it would be good to save the pages document in case i have to resend it after editing it slightly?

    A custom template would fit your needs. You could use one of the provided Pages templates and customize it. In Pages, go to the Help menu and in the Search box type the word "header." A list of options will appear and in the Help Topics section, select "Using Headers and Footers." The Help Center window will appear with information about how headers and footers work in Pages.

    Note 1: The premise of headers and footers is that they appear on all pages.

    Note 2: If you use "formatted text fields" the inserted text is automatically updated.

    Note 3: Under the Insert menu, Filename is available and is a "formatted text field."

     

    Within the Help Center window, after reading about headers & footers, near the top of the window, type "templates" in the Search box and hit the return key. A list of Help articles appear and you might want to review all of them to familiarize yourself on the capabilities of Pages templates to help decide how to proceed.

     

    Acrobat has the capability to save a PDF in other formats such as Microsoft Word, which can be opened in Pages. That said IMO, a separate Pages document for each "custom" letter/report would not be necessary.

     

    As for file management, each person is different in terms of organization and naming protocols. Consider searching for file management software.

     

    HTH

  • 11. Re: printing FILE NAME and DATE PRINTED?
    PAHU Level 6 Level 6 (14,520 points)

    hotwheels 22 wrote:

     

    PAHU can you explain what you mean by this "And then you get the Print icon in the MS Office ribbon that bypasses the print dialog and sends the file directly to the printer, thus failing to invoke a driver preference."

    The default action of the Print icon in the MS Word ribbon bar is called "Print one copy". When you press this, instead of getting the print dialog that you see when you press File > Print, the print job is sent to whatever printer is set as the default. No print dialog appears. The job is simply sent to the printer with no option to select print options. So if you wanted two sided but the default is one sided, then it will print one sided, regardless of whatever preset you have set in the normal print dialog (ie the print dialog you see when you press File > Print).

     

    hotwheels 22 wrote:

     

    i guess i have to live with it but after having hacked through the thicket of the Mac printer dialog (seems like all four of the various items that i use most are under four different pulldown menu items and i have to do a minimum of five clickthroughs every time i print to something other than one of my - sigh - 12 preset defaults...).

    Unfortunately this is the process you have to use. If Adobe and MS (and there are others) simply used the default Apple print dialog then your life would be easier. But this is not the case and you have to jump through the hoops of the various print dialogs to achieve your requirement.

     

    hotwheels 22 wrote:

     

    anyway, are you saying that when i used the PC it allowed me to skip to an all-encompassing PC wide printer dialog? because i don't remember life being this difficult on the PC which seems very silly given everything else being so well done on the mac side.

    No. While the majority of applications on Windows have the same print dialog there are still some apps, like those from Adobe, that have their own print dialog.

     

    Also in Windows, you still need to open the Properties button in the print dialog to make output selections. And there is no Presets function for the print dialog, so you always need to make changes if you want to generate documents with different finishing results.

     

    What is easier in Windows is setting defaults. This can be done via the Advanced > Printing Defaults menu. No Terminal or special web pages required.

     

    hotwheels 22 wrote:

     

    also, just to be absolutely sure i understand - i have a PRINTER DRIVER, and then i have the MAC OSX print funtionality somehow? and /between/ these two sit the SOFTWARE PRINT DIALOG, is that right? i mean - i /have/ to use whatever the software provides me (for instance Adobe Acrobat) and short of opening in another program i am stuck with what i am given. so in the case of Acrobat i will have to set up presets solely for pdf's that i open in acrobat?

    For Acrobat and any other application that provides its own print dialog, you have to make your selections via that print dialog. If the application print dialog does not provide the required finishing option, then you often have a button from the application print dialog to access the Apple print dialog.

     

    So in summary, if the application print dialog provides you with the option to select your desired output, then use it. If however the desired option is not present in the applications print dialog, then you will have to access the Apple print dialog from the applications print dialog.

  • 12. Re: printing FILE NAME and DATE PRINTED?
    hotwheels 22 Level 1 Level 1 (0 points)

    hi thanks.

     

    so i am really wishing there was some way to just put a date and filename on my printed media that comes out of my computer. mac seems really inattentive to these kind of needs which is really very disappointing but more importantly makes work very difficult. if i have documents coming that i print for a project and these are quite naturally coming from different software it i have no way now of being able to FIND this file in my computer when i am looking at it. i should just be able to check a box or something when i print and have it put this info on the paper. this is a major organizational issue over here and customizing a template for all my various software should be unnecessary IMHO.

     

    anyway, can you help me just a bit more with this bit in relation to Pages and Acrobat?

     

    "Acrobat has the capability to save a PDF in other formats such as Microsoft Word, which can be opened in Pages. That said IMO, a separate Pages document for each "custom" letter/report would not be necessary."

     

    Are you saying it IS necessary to have this dual file type that has a Pages document which then prints a PDF? i mean, one is to create the document (and then create other documents by saving it out with a different filename at a later date) and one is an archival copy so i have a record of what i sent.

     

    also, is there in fact a way to save a PDF back out as a Pages document? i mean, because then i could just delete the Pages document and if i needed to create a new document i could open the PDF and save a Pages copy and then print a new PDF and then delete the original Pages doc.

     

    alternatively i guess i could create a Pages TEMPLATE - that has a DATE in the header that automatically updates and has the FILENAME in the footer - but this /still/ means that my workflow is very complicated with a TEMPLATE which is opened and manipulated - and then it is SAVED as a Pages document and PRINTED as a PDF (for an archival copy). /but/ i am realizing that this has the unfortunate consequence of having the DATE updated if i open the Pages document again so i will have to leave the DATE UPDATE off and i will have to remember to manually change this when i open the template. which of course seems uber complicated since i now have a template and pages document and a PDF. major pain to have an original files folder and a printed pdf files folder and to always be diving into the DATE section of my Template.

     

    anyway, maybe the answer here is to create a Template for any new document type and simply use this template any time i need to create a PDF and then not save or delete the original Pages document but this seems a bit hairy and dangerous in terms of possibly losing a file if i forget to print to PDF or something.

     

    is there a lock file functionality in Pages in Mountain Lion or was this in Lion?! i forget but either way i am on both OS's and since all of this seems to have changed i am not sure using some kidn of lock file function in one of these OS's will be enough to get this working nicely...

  • 13. Re: printing FILE NAME and DATE PRINTED?
    LilyLC Level 4 Level 4 (2,620 points)

    hotwheels 22 wrote:

     

    if i have documents coming that i print for a project and these are quite naturally coming from different software it i have no way now of being able to FIND this file in my computer when i am looking at it.

    Consider using Find from the File menu or Spotlight to search for the document. In one of your previous posts, you stated that you name documents with a date and name. Then perhaps search for the name. Also, with your method of naming documents, if the document is a letter, wouldn't the date on the letter and the person to whom the letter is addressed to give clues to the filename and thus finding it on your computer?

    this is a major organizational issue over here and customizing a template for all my various software should be unnecessary IMHO.

    I do not know how many documents you deal with but I do know that there a many organizations that deal with billions of documents. In addition, if you share documents with others or others with you, there is not a filenaming method that works for everyone. People adapt to each other. A date in a filename could have several forms such as month-date-year or year-month-date, two digits or four digits for year and so on and so forth.

    Are you saying it IS necessary to have this dual file type that has a Pages document which then prints a PDF?

    No. Please re-read  what I wrote and the Pages Help Center articles.

     

    also, is there in fact a way to save a PDF back out as a Pages document?

    Yes, re-read what I wrote (that which you quoted).

     

     

    "Acrobat has the capability to save a PDF in other formats such as Microsoft Word, which can be opened in Pages. That said IMO, a separate Pages document for each "custom" letter/report would not be necessary."

     

     

     

    alternatively i guess i could create a Pages TEMPLATE - that has a DATE in the header that automatically updates .../but/ i am realizing that this has the unfortunate consequence of having the DATE updated if i open the Pages document again

    But that is what you stated you wanted because

    ...and try to remember to SAVE AS this document with another name with the original FILE NAME but a NEW DATE. this does not always work and sometimes i write over the original accidentally.

    anyway, maybe the answer here is to create a Template for any new document type and simply use this template any time i need to create a PDF and then not save or delete the original Pages document but this seems a bit hairy and dangerous in terms of possibly losing a file if i forget to print to PDF or something.

    You have redundant backups, yes?

     

    It seems that your understanding of a template is different from what it actually is, its purpose and its use. If you have not already done so, try using one of the included Pages templates to create a document that you would reuse to get a better understanding of how it works and to help determine your workflow. What you wrote in the last post seems to be a lot of what ifs but not hands on experience with the software itself. My response was based on my experience of using many types of software and in particular to your questions, Pages and Acrobat. Perhaps you will find better responses in the Pages forum and for Acrobat there is a forum at the Adobe web site.

    is there a lock file functionality in Pages in Mountain Lion or was this in Lion?!

    Perhaps reviewing the tutorials for Pages or searching with Google would  help answer many of your questions.

  • 14. Re: printing FILE NAME and DATE PRINTED?
    hotwheels 22 Level 1 Level 1 (0 points)

    Hi Lily.

     

    i think what i really need is what i posted which is a way to date and name stamp my documents. if you hear of anything or if anyone reading this knows of a good tool for this would you let me know please?

     

    searching for documents is what i want to avoid and having this tool would be of help which is why i posted. i definitely do not have time to be searching for documents and having a strict naming convention - say like one might have if one had a medical office and dedicated employee hours to getting this all-encompassing is just not practical over here.

     

    having a date and time stamp was an essential tool on the PC and it is somewhat of a hardship for me not to have it on the mac.

     

    i will look into studying the documents on Pages at some point but really this is simply a single piece of software on the mac and ideally i would like to keep track of items such as those coming out of Aperture and/or Acrobat and the like.

     

    if you or anyone has any specific instructions on minimizing the create Pages document - save original file - print to pdf - save this archive file - create new document by opening old Pages document and SAVING OUT with new file type i would love to get some "real person" input on this. both the double saving of documents is giving me a headache as is the opening an old document and saving as a new document workflow-wise.

     

    opening a PDF as a word document and then opening this word document in Pages (if this is in fact what you are suggesting) seems like a sub-optimal solution to this but maybe i read your help here incorrectly and you are indicating there is a another way to solve the double saving of documents issue. or maybe this is a workflow you use and you can explain it a bit? it sounds to me like you don't print to PDF much or if you do i am not sure what your workflow is exactly from your answer.

     

    i imagine there may be some information in the Pages documentation or in the PDF documentation but i am pretty sure that each of these documents will describe specific aspects of specific workflows that don't have much practical to say about a solution to what i am describing.

     

    that said, maybe someone has a suggestion on how to use TEMPLATES in a way that i have not been using them that would help in the above situations? perhaps creating a Template, creating a document, printing to pdf, saving or not saving the Pages document (?!), saving the PDF - and then starting a new document with the template (instead of opening the saved Pages doc from the previous document and saving it out as a new file) will at the least help me from having to find and open the old Pages doc.

     

    i'll post on locking pages in the pages forum.

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