7 Replies Latest reply: May 12, 2013 7:16 PM by PeterBreis0807
jimlivi Level 1 Level 1 (0 points)

I saw articles back two years that didn't solve the copy - paste problem between Microsoft Word and Pages. Since then I've had upgrades to my

Mac OS and had the same issue. No one posted a solution that I could find.

 

Solution: Copy Microsoft Word text, as much as you like.

Open Text Edit and paste into a file.

Copy all text in this file. Change font to Courier. Don't know if this is absolutely necessary.

 

Go to Format Heading and choose, "Make Plain Text".

 

Copy text in new format and paste into Pages Text Box.

 

If you have a ton of text then create new pages and click on little aquamarine arrow at the bottom of the text box.

It will chain it to another Text Box, which you can move into the next blank page.

 

Save it !


MacBook Pro, Mac OS X (10.6.8)
  • 1. Re: Problem with copy and paste from Word into Pages solved
    fruhulda Level 6 Level 6 (15,110 points)

    I sounds as you are using a Page Layout document isntead of a Word Processing document.  I would open the Word documnet direct in Pages. Or paste directly in Pages. Never had any problem with that.

  • 2. Re: Problem with copy and paste from Word into Pages solved
    PeterBreis0807 Level 7 Level 7 (29,640 points)

    Just in case anyone takes this totally unnecessary run around advice seriously, I think what the O.P. wanted was:

     

    Menu > Edit > Paste and Match Style

     

    No need to create Textboxes at all unless you are in a Page Layout template as fruhulda says.

     

    Peter

  • 3. Re: Problem with copy and paste from Word into Pages solved
    jimlivi Level 1 Level 1 (0 points)

    Dear Peter,

     

    Both you and fruhulda have not had the same problems as many other people since 2010 re: copy, paste into Pages.

     

    Do you want an example?

  • 4. Re: Problem with copy and paste from Word into Pages solved
    jimlivi Level 1 Level 1 (0 points)

    Peter, do you have short term memory? This is from one of your postings back in 2010 where you did not recommend

    *Paste and Match Style*, but the regular copy and paste. 

    Please do not post disparaging comments if you haven't done your research.

  • 5. Re: Problem with copy and paste from Word into Pages solved
    jimlivi Level 1 Level 1 (0 points)

    As far as I know, you can not open a Word document from Pages. They are not compatible. And BTW, Pages is very much like a graphics app, but can be simply a word processor. It is an excellent app by Apple.

  • 6. Re: Problem with copy and paste from Word into Pages solved
    Barry Level 7 Level 7 (29,180 points)

    Hi Jim,

     

    "As far as I know, you can not open a Word document from Pages. They are not compatible."

     

    Is that a "dispraging comment"? It does seem to (falsely) disparage the capabilities of Pages. Having just done so, I do know that you can open a Word document using Pages. Admitedly, the document I opened was a pretty simple one—text only, some bolded, some with background colour (hilighted), and some bulleted lists.

     

    This was a .docx document, but Pages will open .doc files as well.

     

    Pages offered a 'missing font' warning, and substituted Lucida Grand for Calibri. That was expected, as Calibri is Microsoft's current default fot for Word, and I do not have that font installed.

     

    Are the two applications (fully) compatible? No. There are Word features that are not supported in Pages, and there are Pages features that are not supported in MS Word.

     

    Using Pages, participated with others, using MS Word (on PCs), in a revision and editing of bylaws for a society, during which the document underwent revision and commenting on both platforms, and produced the 'final' documant listing the original and revised version in two side-by-side columns for the meeting at which the membership voted to approve the bylaw amendments.

     

    But if you're working with more complex documents than I was, and you're sharing the editing with people using Word, you're better off to use the same application as they are.

     

     

     

    Regarding Peter's semingly contradictory responses:

     

    These two responses are to different questions. Yours included the instruction to "Go to Format Heading and choose, "Make Plain Text"."

     

    Peters response was that this excursion into Text Edit and change to plain text was an unnecessary 'run around', which could be accomplished more efficiently using Paste and match style directly into a Pages document.

     

    He also noted that your recommendation to use Text boxes is an unnecessary step, if you are using a Pages word processing document. That's true. Pasted into a word processing document, the 'ton of text' will cause Pages to create as many new pages as needed to accomodate that text. Both Peter and Fruhulda were surprised that you chose to use  page layout document as the receiver for the 'ton of text' you were pasting from a Word document. Considering that Word is primarily a word processing application (and that for 'a ton of text', a word processing application is more appropriate than one designed to produce single separate laid out pages, sowas I.

     

    The earlier question/statement from Andre contained this: "even if I choose: "paste exaclty the same" (something like that in paste options) it loses the configuration, putting the text out of the tablets, for example...", and this is the part to which Peter's response recommending  NOT using Paste and Match Style applied.

     

    Note that Andre wanted to maintain the styled text used in the source material (where your described process deliberately removes that style by setting it to "plain text" in Text Edit). Using Paste and Match Style ignores any style set in the original, and matches the style set at the location of the insertion point on the (Pages) document into which the text is being pasted.

     

    Different questions, different answers.

     

    Regards,

    Barry

  • 7. Re: Problem with copy and paste from Word into Pages solved
    PeterBreis0807 Level 7 Level 7 (29,640 points)

    I hardly would remember something posted in a completely different context 3 years ago. What makes you expect anyone to follow what you are talking about, after a lapse of 3 years.

     

    I answer thousands of questions here but am aware that I am not the centre of everyone's attention.

     

    You did not state that you were attempting to paste all the material, including graphics and tables from a website into Pages, that is a different matter.

     

    1. Paste and Match style will do what it says, it will strip off the formatting of the copied material, including graphics and table structure and paste clean text into Pages that assumes the style of the text at the location it was pasted.

     

    2. You can Open Word documents from Pages, I don't know why you would say otherwise. There are caveats though because of the differences between the 2 programs not everything transfers across in either direction.

     

    3. If you Copy and Paste material from the Web and want to retain the layout and styling, the page has to be big enough to fit the original layout and a great deal of the table and html/xml layout will be inserted in Pages and may need to be cleaned up.

     

    4. Lastly Pages is a Word Processing application with a great deal of DTP features built in as well as Spreadsheets and Graphs. For that it is very useful.

     

    You do not seem to understand what is going on. I am correcting what you post so others don't get similarly confused should they read this.

     

    Peter