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Can you place keyword headings outside the left margin without resorting to using text boxes?

328 Views 11 Replies Latest reply: Sep 14, 2013 6:25 AM by PeterBreis0807 RSS
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Sep 13, 2013 2:40 PM

I want to place different keyword headings outside the margins of my document. Is there a way I can do this without resorting to textboxes?

  • Jerrold Green1 Level 7 Level 7 (28,135 points)

    Eli,

     

    You can reduce the margin, then indent the main content.

     

    Jerry

  • Jerrold Green1 Level 7 Level 7 (28,135 points)

    Eli,

     

    The path you should take depends on the nature of your document. If you only need to have a few "outdented" words in the entire docment, then it might be best to "resort" to text boxes. If there are many, then my suggestion seems like a good way to go. This should have absolutely no effect on lists.

     

    Jerry

  • Barry Level 7 Level 7 (29,095 points)

    Hi Eli,

     

    You cannot place text outside the document margins without placing that text into a shape or a text box. Objects, including text boxes and the text they contain, may be placed outside the margins.

     

    Jerry's solution involves moving the left document margin closer to the edge of the table. As you've seen, doing so also adds cmplications to managing text behaviour on the left side of the page.

     

    Here's a variation on Jerry's suggestion that may be easier to manage:

     

    In the Document Inspector, set the left margin to the position at which you want the keyword headings to begin. (0.5")

    In the Layout Inspector, set the left margin to make the document margin + this layout margin equal to the position you want for the 'regular' margin fo the body of your document. (0.5" to give the default 1" body margin).

     

    Assuming there is text before the first Keywordheading:

    Click immediately after that text, press return to insert a paragraph break, then go Insert > Layout Break to insert a Layout break.

    Type the single 'word' "Keywordheading" (without the quotes, and with no spaces), followed by a return, then go Insert > Layout Break to insert a second layout break.

     

    Double click Keywordheading to select it.

    Apply any formatting you want (I used a two point larger font size and Bold) for the heading.

    In the Layout inspector, set the left margin to zero.

     

    You now have a 'master copy' for your keyword heading, which can be copied, then pasted to each location you want this type of heading to appear.

     

    Select the first Layout Break, the line with 'Keywordheading', and the second Layout break, as shown in the image.

    Copy.

    Click immediately after the text preceding the next Keyword heading.

    Press return, then Paste.

     

    Repeat as needed.

     

    If you have alrady entered the text for these headings, you can use these steps to move them into the keyword heading spaces:

     

    For each heading:

    Select the words that make up the heading. Cut (command-X)

    Doubleclick 'Keywordheading'. Go Edit > Paste and Match Style.

    Repeat for next heading.

     

    If you have not yet entered the text for these headings:

     

    Doubleclick 'Keywordheading' to select it.

    Type the heading.

    Repeat.

     

    Screen Shot 2013-09-13 at 6.20.12 PM.png

    Note that after inserting these heaings, you can copy the three lines (Layout break, word(s)&return, Layout break) of any of them, then replace the text of that heading with the text of a new heading.

    Screen Shot 2013-09-13 at 6.27.39 PM.png

    Within the indented parts between headings, bulleted lists will behave normally.

     

    Rgards,

    Barry

  • Jerrold Green1 Level 7 Level 7 (28,135 points)

    Barry,

     

    Your idea of using Layout margins and Layout Breaks is certainly workable, but to my way of thinking, just dragging the Text Margin indicators on the ruler is much simpler. Lists will all align to the active Text Margin, so there's no complication there.

     

    Jerry

  • Barry Level 7 Level 7 (29,095 points)

    Jerry,

     

    I agree, there's not as much complication in your suggestion as I read the first time through. I think I was including the formatting by the tab key mentioned in Eli's initial post.

     

    The main difference in our suggestions is your repeated manipulation of the left margin and my 'paste a pre-formatted layout for each heading.'

     

    Either way is certainly workable.

     

    Regards,

    Barry

  • Jerrold Green1 Level 7 Level 7 (28,135 points)

    Barry,

     

    I hope that I didn't convey a bad habit to Eli with my suggestion to manipulate the text margin pointers on the Ruler. For long documents it would certainly pay to set appropriate Paragraph Styles and to use them from the sidebar rather than fiddling with the ruler.

     

    Jerry

  • PeterBreis0807 Level 7 Level 7 (27,240 points)

    Best is determine the maximum outside margins which include the side headings and make that your document margins. You can only have the one for the document.

     

    Handle the side headings as hanging indents with a tab after the heading to align the body text to the "real margin".

     

    Make a Sidehead style for that and for all other paragraphs various styles with the left margin set in to the "real margin".

     

    The only complication would be if you require numbered lists with a number being in the same line as the Sidehead. Those you would have to manually number and then restart the list numbering under appropriately from the Text List Inspector.

     

    Peter

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