squill

Q: Sync outlook contacts and calendar

I use Microsoft outlook on my laptop.  I want to be able to sync my contacts and calendar to iPad, iPad mini and iPhone without using iCloud or goggle.  There has to be a way to do this.  If I update a contact or calendar item on my iPhone I want it to also update on my laptop and other devIces.   I see a lot of discussions about using iCloud or Google product to do this.   I know I can just use iTunes and contact my devices that way so they will update but I was hoping there is an easier way.

iPhone 6, iOS 8.1

Posted on Jan 6, 2016 8:05 PM

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Q: Sync outlook contacts and calendar

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  • by FishingAddict,Solvedanswer

    FishingAddict FishingAddict Jan 7, 2016 8:42 PM in response to squill
    Level 4 (1,586 points)
    Mac OS X
    Jan 7, 2016 8:42 PM in response to squill

    I simply don't understand why you are receiving so many complex responses for a really simple issue.  You state in one of your posts that "I have office 365".  Is your email server part of that Office 365 plan?

     

    If so, there is only one reasonable solution.  You need to setup your Outlook to correctly use the default settings for your Microsoft email account (POP is an ancient protocol and will continue to be impossible to manage in any client).  In Outlook on your laptop, go to File > Accounts, and choose to add a new account, choose 365 as the account type, and enter your email address and password.  That will correctly add the modern settings for your Microsoft email account.  In the sidebar "tree" of Outlook you will now see both the old "local" email account storage, and a separate one for your correctly configured account.  Simply copy all of your contacts, email (sent and received), and calendar items over to the new account folders (that are stored on the server instead of locally).

     

    Once you have copied your mail, contacts, and calendar items to the server folders, then you can go back to your iPad, iPad mini and iPhone.  On each of those, simply download the official Microsoft Outlook app from the App Store, and then add your 365 email account.  After you do, you will immediately have the same email, contacts, calendars on every device.

     

    Lastly, if you you really want to make your email life better, stop using Outlook on your laptop altogether.  Instead, use the 365 version of Outlook online (webmail).  The new web version of Outlook is great and once you adopt it you will never need to open Outlook agin on your laptop and will never need to struggle with syncing again.

     

    The end goal and result of all of this is that modern email, calendars, and contacts, ONLY work well on multiple devices if they are stored on a modern email server (a.k.a. "cloud server").  When that is the case then every device gets it's information directly from the server and never "syncs" with another device directly.

     

    I wish you luck.

  • by FishingAddict,

    FishingAddict FishingAddict Jan 7, 2016 9:01 PM in response to FishingAddict
    Level 4 (1,586 points)
    Mac OS X
    Jan 7, 2016 9:01 PM in response to FishingAddict

    I apologize for being too harsh in my last post.  I should have worded my first sentence in the following way:

     

    Is your email server part of that Office 365 plan?  What domain name does your email address end in (e.g. outlook.com, yahoo.com, att.net, comcast.net, gmail.com).  That would go a long way in allowing folks to recommend the best options for you.

     

    IF, you are actually using a Microsoft account as your email then there is only one reasonable solution.  .....

  • by squill,

    squill squill Jan 8, 2016 8:01 AM in response to ChitlinsCC
    Level 1 (4 points)
    Apple Music
    Jan 8, 2016 8:01 AM in response to ChitlinsCC

    Okay I understand.  Thanks for explaining.

  • by squill,

    squill squill Jan 8, 2016 8:03 AM in response to dianeoforegon
    Level 1 (4 points)
    Apple Music
    Jan 8, 2016 8:03 AM in response to dianeoforegon

    I am sorry. I was responding from my phone and in no way did I mean to be rude.  I am sorry if some of the reply showed in caps.  Again, you are trying help me and I appreciate it.

  • by squill,

    squill squill Jan 8, 2016 8:06 AM in response to ChrisJ4203
    Level 1 (4 points)
    Apple Music
    Jan 8, 2016 8:06 AM in response to ChrisJ4203

    Okay thank you.  Yes I use POP on purpose for the reason you explained.  I don't want my email to be deleted on all devices sometimes which is why I don't use imap.  The receiving of my POP accounts on all of my devices and laptop work just the way I like it.  Again, thank you for explaining.  I am self employed and I am only the person so I have never wanted to invest in a server or exchange.

  • by squill,

    squill squill Jan 8, 2016 8:11 AM in response to FishingAddict
    Level 1 (4 points)
    Apple Music
    Jan 8, 2016 8:11 AM in response to FishingAddict

    Great, that explained a lot.  I am going to try this right now.  Thank you.

  • by squill,

    squill squill Jan 8, 2016 8:15 AM in response to FishingAddict
    Level 1 (4 points)
    Apple Music
    Jan 8, 2016 8:15 AM in response to FishingAddict

    No it take your response in the wrong way.  It helped a lot.  I am going to try your suggestion.

     

    Good question, I am not sure if an email server is part of the Office 365 plan.  I will check.  I use gmail.com sometimes for both work and personal and I use POP.  My main work email is setup on in my Outlook on my laptop as "Microsoft exchange"  The IT guy at my company set it up this way.  

     

     

  • by ChrisJ4203,

    ChrisJ4203 ChrisJ4203 Jan 8, 2016 8:49 AM in response to squill
    Level 9 (59,132 points)
    iPhone
    Jan 8, 2016 8:49 AM in response to squill

    You're welcome. If you do not want to use iCloud, or Gmail with your Gmail account for contacts and calendar, then iTunes is probably your best bet, unless as FishingAddict indicated your Microsoft account supports your email server.

  • by dianeoforegon,

    dianeoforegon dianeoforegon Jan 8, 2016 6:06 PM in response to squill
    Level 5 (5,741 points)
    Mac OS X
    Jan 8, 2016 6:06 PM in response to squill

    You might find this article interesting.

     

    Hotmail No More! Microsoft Outlook Email Services Explained

    http://www.makeuseof.com/tag/hotmail-no-microsoft-outlook-email-services-explain ed/

  • by sfromgi,

    sfromgi sfromgi Jun 1, 2016 2:28 AM in response to JonCalB
    Level 1 (8 points)
    iTunes
    Jun 1, 2016 2:28 AM in response to JonCalB

    Since I upgraded to office 365 and windows 10, the drop down for "sync contacts with" in itunes now only contains "windows contacts".  It has lost outlook contacts, so there is no way for me to get my contacts out of outlook data file and onto my iphone.  I don't have an exchange account, so have never been able to sync my calendars with android nor ios.

  • by dianeoforegon,

    dianeoforegon dianeoforegon Jun 1, 2016 10:38 AM in response to sfromgi
    Level 5 (5,741 points)
    Mac OS X
    Jun 1, 2016 10:38 AM in response to sfromgi

    Please clarify if this is in the Windows versions of Outlook and iTunes. Options for Mac and Windows are not the same.

     

    In Outlook for Mac, you can drag contacts to a folder on your desktop  as .vcf files. Open Apple's Contacts.app and drag the contents into the iCloud section of Contacts. Now these contacts will be available on your iPhone and iPad. They do not sync with anything new that you add to Outlook.

     

    Microsoft only supports sync for contacts and calendars with an Exchange account in Outlook for the Mac.

     

    Sync Basics

     

    CalDAV & CardDAV are protocols used by Apple, Google, Yahoo and others to sync contacts and calendars. Neither Outlook 2011 not Outlook 2016 Mac support CalDAV or CardDAV.

     

    Apple removed sync in Mavericks 10.9 with iTunes.

     

    • You can no longer sync with an iPhone or iPad via iTunes. You can only sync with an iPhone or iPad via a cloud-based service like iCloud or Google.
    • You can no longer sync local calendars with OS X Calendar (formerly iCal). You can, however, continue to sync calendars hosted on a cloud-based service like iCloud or Google with Apple's Calendar.
    • You can no longer sync with any third-party apps running on your Mac that use Sync Services, like Outlook.

     

    Microsoft offers an Exchange account that can be used without a domain. It's $4/month

    Exchange Online. http://office.microsoft.com/en-us/exchange/microsoft-exchange-online-email-for-b usiness-FX103739072.aspx

     

    Unless you add a domain to the account your emails would be sent out as something like this:  you @ domain.onmicrosoft.com. Not something most users would want to use. You can continue to use your account to send and receive emails and use the Exchange account to store emails online and to sync your contacts and calendars.

  • by 256studio,

    256studio 256studio Sep 17, 2016 8:06 PM in response to squill
    Level 1 (4 points)
    Sep 17, 2016 8:06 PM in response to squill

    This seem like a big waste of time. I use Outlook for all my emailing stuff. But I can't get the calendar to sync with my company email. Since we use google email servers. It works on my iPhone with (outlook), but not in OSX. MS need to catch up with the big boys. Time to look for another email client that just works.

  • by ibcn84,

    ibcn84 ibcn84 Oct 3, 2016 12:22 PM in response to squill
    Level 1 (4 points)
    Oct 3, 2016 12:22 PM in response to squill

    Configure exchange account and put this information on internal and external services.

    outlook.office365.com

    I'm using MacOS Sierra

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