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How Does Mail Determin Which Email Address to Use For a Contact?

1717 Views 12 Replies Latest reply: Jun 15, 2008 8:17 PM by dvb RSS
grey1618 Calculating status...
Currently Being Moderated
Mar 15, 2008 8:42 AM
Hello,

I would like to know how Mail.app decides which email address to use for a contact who has multiple. For example, I have a friend who has just gotten a new email address and would prefer that I contact here there in the future. I want to keep the old address in her address card in addition to the new one.

However, whenever I try to send her an email, Mail.app always chooses the old address. Is there anyway I can sent an address to be the 'current' or 'default' one?

Thank you for your help,

-Grey
MacBook AIR, Mac OS X (10.5.2)
  • Dakota Level 3 Level 3 (970 points)
    Maybe by editing the address in address book. Set one address as work and another as home or customize and have new and old. Play with it.
    Powerbook iMac, Mac OS X (10.4)
  • Matthew Morgan Level 7 Level 7 (22,420 points)
    Grey,

    If you use a Group form Address Book you can use Edit>Edit Distribution List to indicate which email address to use for the recipient.

    Matt
    Dual 1.8 GHz G5 2.5 GB RAM/MacBook 2.16GHz 1GB RAM/iSight,/iPod nano/iPhone, Mac OS X (10.5.2), ATI Radeon 9600, AirPort Extreme, AirPort Express
  • Andrew Vit Level 1 Level 1 (115 points)
    If you reply, you obviously send to the same address that you received it from.

    For new messages, it uses the most recently used, as far as I can tell.

    If you type part of the name, you get a dropdown, and you just have to press your down arrow key to select the one you want, then "tab" to keep going.
    iMac 24", Mac OS X (10.5.2)
  • Dakota Level 3 Level 3 (970 points)
    Don't know about yours, but when I have two email address in address book, it defaults to the top one, but there is a pull down and I can select the other. Mine are work and home.
    Powerbook iMac, Mac OS X (10.4)
  • jlefevre1 Level 1 Level 1 (5 points)
    I have a group of contacts that is a subset of the entire address book. If I want to send to the entire group I just click on that group. That works fine. However several members of the group have more than one e-mail address and it picks the first one as the one to send to. I want it to send to ALL address. For instance if a contact in the group has one e-mail address then it will use that one. If the next contact in the group has two e-mail address then I want it to send to both, and so on for the entire group.
    15 Macs, 4 ipods, iphone, Mac OS X (10.5), Some 10.4.10 that are too old to upgrade
  • Bruce245 Level 1 Level 1 (135 points)
    1. In Mail select 'Address Panel' from 'Window' drop down menu

    This will give a list of all contacts in address book together with all the email addresses associated with each contact.

    2. Select/Click on relevent contact and the default email address will be highlighted.

    3. To change to an alternate address simply select/click on it and it will be highlighted as default.

    Works simply and quickly, hope this answers your question.

    Bruce
    PB G4 17" 1GHz/1Gb Ram, La Cie 250G External HD, La Cie 500G Ethernet HD, Mac OS X (10.5.2), Intel iMac 20", iPod 30GB
  • Lance Lawton Calculating status...
    I share jlefevre1's frustration that you apparently can't send a message to more than one address on the same address book card. I think this is a huge limitation. Not just for big mailing lists either. I often want to send the same message say to a husband and wife who are both at work (in different locations). The only way I can find to enable this is to create two separate Address Book cards for them, which can ridiculously blow out the size of the AB. It really should be possible to send to both easily. Of course you can do it by entering the couple's name in the "To:" field twice and manually editing the address on one of them. But that's hardly efficient! I'm sure it wouldn't be hard for Apple to make it possible any number of ways.

    Having said that, this thread has yielded the gem of Matt's tip about "Edit > Edit distribution" for groups. Fantastic, Matt thanks. And I see you can even select different addresses for the same contact in different groups. Just a huge shame you can't select more than one address for the same contact.
    macbook2.16, Mac OS X (10.5.1), Also on home LAN: G4 macmini 1.5G and eMac 1G, both w/ 10.4.11; one PC with XP
  • Tardis Calculating status...
    If you:

    1. In Mail select 'Address Panel' from 'Window' drop down menu

    2. Select/Click on relevent contact

    3. Click on the email address you want.

    You can select multiple addresses for the same contact.
    Mac Pro, Powerbook Macbook, Mac OS X (10.5.2)
  • dvb Level 1 Level 1 (5 points)
    in address book under "Window" drop-down, i see "minimize" "zoom" and "bring all to front."
    i'm looking for "Address Panel" and must be looking the wrong place.
    help?
    -db
    powermac g5, macbook pro intel core2duo, Mac OS X (10.4.10)
  • scb Level 5 Level 5 (5,380 points)
    There is another place to look, too. There is a list of "Previous Recipients" in the Window Menu of Mail. Find the old address, and remove it.
    PB G4, Mac OS X (10.5.3), Chill. Life is short. Your answers should be, too.
  • dvb Level 1 Level 1 (5 points)
    sorry for not reading this closely enough and thanks for the great advice.
    i was looking in address book, but MAIL window-> address panel works slick to change the default email. i didn't see that i could choose more than 1 email address per contact, but haven't played with it too much yet. i was please to be able to change the default.

    thanks!!
    -db
    powermac g5, macbook pro intel core2duo, Mac OS X (10.4.10)

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