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Why is my password required for printing?

Hi everyone,

I just got a brand new Mac Pro and I’m a bit puzzled about some of the security loops it makes me jump through. I didn’t mess much with the security settings, besides having to fix some permissions to share files with my MacBook, so I feel I’m unlikely to have caused this behavior.

I was thus surprised (and annoyed) when I attempted to print and was asked each time to enter my password. The printer is connected to a Windows XP machine on a home network. I regularly use this printer with my MacBook and never have to enter any password. I must admit that there’s a chance I may have been asked for my password the first time I printed, and decided to store it in my keychain, and this could explain why I’m never asked for it. I just don’t remember.

Nevertheless, my question is whether it is standard for a new Mac Pro to ask me for my password when printing on such a setup. Is the only remedy to this to include the password in the keychain?

By the way, storing passwords for printers, web sites, etc., in a keychain is pretty unsafe unless access to my computer is password-protected, right?

Comments and suggestions will be greatly appreciated.

Posted on Sep 2, 2008 6:29 PM

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Posted on Sep 4, 2008 11:30 AM

Hiya, Jon99 from Midwest,

I am surprised that printing asks you for your password. I have printed for a long time BOTH on USB AND wirelessly via my WPA2 hidden network. Never has the printer asked me for a password! On a PC, I would suspect a virus, but I have not heard of that for a Mac (there only about 40 as opposed to 10's of thousands on PC's).
The only explanation, I would be able to think of is if it a shared network printer because yours "belongs" to another machine (PC); so it maybe that it is not your mac asking for a password to print, but your mac asks you to access your (hopefully) secure PC. And, yes, you probably stored your password on your macbook keychain. why don't you try and print again, and check the "details" of what keychain actually wants (it's 3/4 down the window and click on details).
Mac only normally asks for passwords for installation of programs, maybe in mail receiving/sending problems, or airport or similar.
3 replies
Question marked as Best reply

Sep 4, 2008 11:30 AM in response to Jon99

Hiya, Jon99 from Midwest,

I am surprised that printing asks you for your password. I have printed for a long time BOTH on USB AND wirelessly via my WPA2 hidden network. Never has the printer asked me for a password! On a PC, I would suspect a virus, but I have not heard of that for a Mac (there only about 40 as opposed to 10's of thousands on PC's).
The only explanation, I would be able to think of is if it a shared network printer because yours "belongs" to another machine (PC); so it maybe that it is not your mac asking for a password to print, but your mac asks you to access your (hopefully) secure PC. And, yes, you probably stored your password on your macbook keychain. why don't you try and print again, and check the "details" of what keychain actually wants (it's 3/4 down the window and click on details).
Mac only normally asks for passwords for installation of programs, maybe in mail receiving/sending problems, or airport or similar.

Sep 4, 2008 7:09 PM in response to Alexandre

Hi Alexandre,

Thank you very much for your reply. My printer is indeed connected to my PC on a WPA network. So I figured out how to open Keychain Access on my MacBook and saw that there is actually a keychain for my printer, and that it is of a ‘Network access’ kind. So I must have, as you pointed out, stored my password in a keychain when I first encountered this message and forgot about it. I now stored the password in a keychain on my Mac Pro as well, and I’m not asked for it when printing anymore. Problem solved!

Thanks again,
Jon99

Why is my password required for printing?

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