Keywords vs. Caption

Back in iPhoto days and after moving to Aperture a couple years ago, I used the "Keyword" field to record the personal names of those in my shots (family, friends, etc.). This has resulted in a long list of keywords, even though some keywords only appear once or twice in my thousands of pictures.

I then read that the "Keyword" field should be limited to generic terms, such as "family" or "friends," and that specifics (like personal names) should be used in the "Caption" field. Makes sense, so I started the editing my images.

But I am finding keywords to be much easier to work with when editing large numbers of images. Using the "Batch Change" command to append data works poorly for captions. Appending keywords automatically separates them with commas, but not for captions. For example, appending "John Smith" to the caption field results in images with existing caption data looking like this: "Mary JonesJohn Smith." I could append ", John Smith" but this look dumb for images with no previous data in them.

I'm open to recommendations and suggestions. What is the best way for handling personal names? Also, does Aperture have a "Search and Replace" feature for the Caption field --- say for correcting misspelled names across multiple images.

Thanks in advance.

Bill

PBPro 17, Mac OS X (10.5.6)

Posted on Jan 1, 2009 2:23 PM

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5 replies

Jan 1, 2009 3:05 PM in response to Bill @ 417

I then read that the "Keyword" field should be limited to generic terms, such as "family" or "friends," and that specifics (like personal names) should be used in the "Caption" field.


See, I don’t agree with that. The trick is to develop a system that +works for you+ and the uses that you have for the pics. Certainly if the pics are going to a Stock Photo Site you may not want Little Annie’s name on there, but these aren’t, are they?

My ‘system’ is to have a Tag for Us, and sub tags of each of my family, A Tag for each of my siblings, under which the nieces, nephews and their spouse go, one for my wife’s family and so on.

The trick is what works for you. There is no “right” answer. Just like there’s no “right” filing system, only the one that gets the information that you need as fast as possible.

Regards

TD

Jan 2, 2009 1:55 PM in response to Bill @ 417

...I then read that the "Keyword" field should be limited to generic terms, such as "family" or "friends," and that specifics (like personal names) should be used in the "Caption" field.


I disagree with that pretty strongly because IMO the Caption field is for captions - - that one may or not want to include names in (e.g. a team photo might caption "Penn State Rugby 2008" rather than list 20 names). But like Terence said, there are different individual workflows.

IMO Keywords is where individual names belong even though it does make for long keyword lists. One trick is that you can make keyword subsets by prefacing the keyword if necessary. E.g. if Sally Jones is not frequently a keyword call her zSally Jones; that separates all such keywords to the end of the list, but you can still find Sally's pix.

Many times various user manuals are written by folks who lack real expertise. E.g. I had a housemate, now an M.D., who wrote high end technical software manuals but was not tech literate on the very complex software product he wrote manuals for. Some of the Aperture user guidance I have seen clearly falls into that category (IMO such as saying that Keywords are just for generic categories!).

-Allen Wicks

Jan 2, 2009 2:30 PM in response to SierraDragon

One thing that may help you is planning a scalable keyword hierarchy that works for you - that way if you need to have a more specific keyword, it still fits in with your taxonomy. For example, my initial stab at a keyword hierarchy had the following structure
People
Places
Objects
Events
Personal


I later added a category of "Photo Specs" to capture info like macro shots versus landscapes versus sunsets etc etc

So far, after a few months of use, I have well over 100 keywords in a nice structure, down to the level of detail of people's names and localities. I have no doubt that the keyword list will continue to grow as more photos are taken - but it will all fit within the top-level structure described above.

Regards,
Calx

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Keywords vs. Caption

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