Numbered lists in Tables - continuous numbering down rows

This is driving me crazy. I would like to have a numbered list that spans multiple rows in a table. Currently, every time I try to accomplish this, the list numbers start over with each new row. In Word, this is easy. Type your text in the various rows, highlight them all and format them as a numbered list. How can I do this in Pages?

Posted on Feb 9, 2010 12:30 PM

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12 replies

Feb 9, 2010 1:45 PM in response to AllegroInfoSys

Question asked and responded many times.

If you took time to read carefully the avauilable resources (Numbers User Guide" and "iWorks Formulas and Functions User Guide", you would be aware that lists apply to text objects, not to tables.

You may insert a list in a single cell.
When you leave a cell to enter an other one, you move from a chunk of text to an other one so, you start a new list.

It's perfectly logical and clearly described.

Yvan KOENIG (VALLAURIS, France) mardi 9 février 2010 22:45:07

Feb 9, 2010 2:27 PM in response to KOENIG Yvan

I guess I must have missed something, but I am not using using Numbers, I am using Pages. I am using a table as a text feature and was not able to find this question either asked or answered in this forum. This is a fairly standard way of using tables in documents, and something that Word (both Mac and Windows versions) handles without any trouble.

I gather from your answer that there is not, in fact a way of doing this in Pages. This means I will be forced to continue using Word for any serious writing work. Does anyone else have helpful suggestions?

Feb 10, 2010 4:36 AM in response to fruhulda

I'm not sure what work-around you are referring to. I have read the Pages, Numbers and Formulas and Functions manual, and there doesn't appear to be anything that refers to this. I suppose I could set something up using the row number etc., but as I am trying to help someone who is a writer and does not use Numbers, this is not a good solution. She works in Pages and doesn't do formulas, etc. I did check other Word processors and this is dead easy to do in Word, Open Office and Nisus Writer. Mellel, however, is like Pages and insists on re-starting numbering in each new row of the table. The only work-around I can find is to go into each cell and set the numbering to start with a specific number so it follows consecutively from the row above. While this will work fine for a final draft, it doesn't facilitate on-going editing of a document. Looks like I'll have to advise her to use a different word processor.

Feb 10, 2010 5:56 AM in response to AllegroInfoSys

We haven't been very helpful here. Let me try again
Start a table. Add as many rows as you need.
In the two first cells for the list write 1 and 2
!http://img692.imageshack.us/img692/4428/cell1och2.jpg!
Shift select the two cells
!http://img692.imageshack.us/img692/2880/cellmarkerade.jpg!
Mover the insertion arrow to the right corner of the selection where there is a small circle. The arrow changes to a plus sign. Press and drag the down all the rows you want for a list.
!http://img688.imageshack.us/img688/8245/celllista.jpg!

Page 187 in the *Pages User Guide*, downoadable from the Help menu in Pages
+You can also add values to cells based on value patterns. For example, if a cell contains a day of the week or a month, you can select the cell and then drag to the right or down to add the next day of the week or month to the adjacent cell.+

+To create new values based on numeric patterns, select two or more cells before dragging. For example, if two selected cells contain 1 and 2, the values 3 and 4 are added when you drag through the adjacent two cells. And if two selected cells contain 1 and 4, the values 7 and 10 are added when you drag through the adjacent two cells (values are incremented by 3).+

+Autofilling doesn’t set up an ongoing relationship among cells in the group. After autofilling, you can change the cells independently of each other.+

Feb 10, 2010 6:46 AM in response to AllegroInfoSys

Are the numbered tables actually the best way of setting the text?

People use tables in Word because they can't be bothered learning the simple methods for laying out text. Sticking everything in boxes is the lazy way out.

If you must use numbered table cells, by turning off all the cell borders the division between the numbered cells and text to their right is not visible anyway.

How you achieve the effect is irrelevant.

Peter

Feb 10, 2010 6:24 PM in response to fruhulda

Thanks for the illustrations. I did know how to do this, but what I was looking for is something that would let me have formatted, numbered lists within a table. In other words, paragraphs formatted as numbered lists so that when you press return, you get an incrementally numbered item. While I could use the numbering as you showed, if I need to have two numbered items in one cell, this will not work. It will also not allow for sub numbering (1.1, 1.2, etc)

From all I can see, this is simply a capability that has not been included yet in Pages.

Feb 10, 2010 6:26 PM in response to PeterBreis0807

I think you have nailed the real problem, Peter. It is probably best that I show this person how to use columns, tabs, etc. to set things up in a more robust fashion. This would let her use the numbered lists while keeping the formatting the way she wants it. Of course, that means convincing her that a bit of extra work up front will pay off in the long run.

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Numbered lists in Tables - continuous numbering down rows

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