How can i keep one email box separate from all the others....?

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Level 4

1,488 points

How can i keep one email box separate from all the others....?

I have 4-5 personal email accounts. Mail gets them all, and it works as i want it - with ALL my inboxes and sent mail aggregated.

However, i now want to add my business exchange account. I want this totally separate - not mixed in with personal.

Ideally i'd like to run two instances of mail - is that possible?

If not, i'd like a completely separate set of mailboxes (in, sent, drafts, etc) for exchange mail.

Can thsi be done? How?

thanks.

Grant

why would we care?

Posted on Mar 10, 2010 6:22 AM

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Answer 1

Mar 10, 2010 6:24 AM in response to Grant Lenahan

Different User account?

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Answer 2

Mar 10, 2010 6:28 AM in response to Grant Lenahan

First, are you aware that if you click on the small black triangle beside each category Icon (such as Inbox) that you can reveal the separate mailbox of each account? That is the only way I use Mail, since I have 15 accounts, and seldom any desire to see them blended.

Ernie

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Answer 3

thomas_r.

Level 7

32,051 points

Mar 10, 2010 6:29 AM in response to Grant Lenahan

Ideally i'd like to run two instances of mail - is that possible?

No.

If not, i'd like a completely separate set of mailboxes (in, sent, drafts, etc) for exchange mail.

Those boxes will be entirely separate, as are the boxes for your personal accounts. However, the business In box will still be grouped under the top-level "Inbox" category, and thus its contents will be mixed in with the personal accounts' In box contents when you view that "Inbox".

What you can do is create some smart mailboxes to show the messages you want (Mailbox -> New Smart Mailbox). Smart mailboxes are not real mailboxes - nothing is actually stored in them, they're just like saved and constantly updated searches. Make one that shows all the messages from your personal accounts' In boxes, for example.

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Answer 4

Grant Lenahan Author

Level 4

1,488 points

Mar 10, 2010 8:24 AM in response to QuickTimeKirk

thanks though

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Answer 5

Grant Lenahan Author

Level 4

1,488 points

Mar 10, 2010 8:25 AM in response to Ernie Stamper

But i want all my personal one smixed. Clicking on each inbox is a pain. but i also dont want all my exchange stuff mixed in - i get a HUGE volume in my job...

Thanks

Grant

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Answer 6

Grant Lenahan Author

Level 4

1,488 points

Mar 10, 2010 8:27 AM in response to thomas_r.

At some point i just sigh and continue to use OAW, bad as it is.

IO rally want to figure out a way to trick the system into letting me run two instances, or keeping the two accounts independent.

'Tis a shame there is no true outlook for MacOS.....yet.

Grant

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Answer 7

thomas_r.

Level 7

32,051 points

Mar 10, 2010 8:33 AM in response to Grant Lenahan

At some point i just sigh and continue to use OAW, bad as it is.

What is the problem with the suggestion I gave you?

IO rally want to figure out a way to trick the system into letting me run two instances, or keeping the two accounts independent.

Even if you could trick the system into running two copies of Mail, what do you think that would accomplish? They would both try to access the same Mail settings and data files. If the workarounds posted here aren't sufficient, you will just have to use a different mail client.

'Tis a shame there is no true outlook for MacOS.....yet.

LOL, that's like saying it's a shame you can't walk into a restaurant and order a plate of dog poo... 😀

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Answer 8

Mar 10, 2010 8:36 AM in response to Grant Lenahan

Then the Smart mailbox should work nicely.

Ernie

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Answer 9

Grant Lenahan Author

Level 4

1,488 points

Mar 10, 2010 9:17 AM in response to Grant Lenahan

I dont want all the messages mixed together - it makes for LOT of mail, - and intermixed. The alternative it to click on each sub-box, but that's inconvenient too - for my personal persona, don't want to keep x mailboxes ( ironically, thsi is the thunderbird default.....but T-biurd does nto include active synch....). As noted, OWA is better than than, IMO.

As to real outlook being dog poo. Not even close. Apparently you dont work in a large organization. Nothing comes close to the features real outlook gives you - assuming you have to use exchange server. Mail, OWA, OWA light, active synch - pale comparisons. You may not like the closed exchange architecture, but incomplete access is even worse.

Thanks for the effort and the ideas, but they seem worse, to my way of working, than the original problem.

Grant

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Answer 10

Mar 10, 2010 9:40 AM in response to Grant Lenahan

Grant,

Not sure if this was directed to me, but do you know what a Smart Mailbox does? You could define one to only mix the messages from your personal account, and not that of the exchange.

Btw, with my 15 accounts I have well over 100,000 messages, and many of my accounts should not be mixed with any other. Thus I greatly appreciate working in each account separately.

Of course for any one look, you can manually select any individual account mailboxes and cause only those to blend, including a blend of the Inbox and Sent as though it was one mailbox.

All the best,

Ernie

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Answer 11

Grant Lenahan Author

Level 4

1,488 points

Mar 10, 2010 9:52 AM in response to Ernie Stamper

I guess i'm a little wary of an overlay solution where the actual mail i intermixed - especially since ( for security reasons) i may choose to eliminate it later. It may be needless worry - but i was looking for something cleaner. It is the best idea - overall - i've seen.

Grant

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Answer 12

Mar 10, 2010 9:54 AM in response to Grant Lenahan

Since a Smart Mailbox is not the real mailbox (only a search resultant) where any messages reside, it can be deleted later without any consequence to the messages themselves.

Ernie

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Answer 13

thomas_r.

Level 7

32,051 points

Mar 10, 2010 12:08 PM in response to Grant Lenahan

Well, see, then you aren't understanding the smart mailbox idea. As I already said, as smart mailbox is not a real mailbox (just as the "Inbox" top-level category is not a mailbox). It's simply a filter, of sorts, through which you can view messages from multiple mailboxes without moving them. Set one up that shows all mail in the 4-5 different personal mail In boxes. Then, between that smart mailbox and your business account In box, you'll have exactly what you were asking for, without moving messages out of the In boxes in which they reside.

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Answer 14

Mar 10, 2010 1:44 PM in response to Grant Lenahan

You could, if you want to keep this business account separate and discrete from your personal mail, you could just set up a whole different business persona USER. Then when you only wish to access your business stuff, sign on to that USER account. Set up your mail in that User for your your business mail only. I think that you can do this. I haven't tried it because I have no such problem with my 24 accounts keeping mail sorted in them. Maybe I just don't understand your problem?

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Answer 15

HindIII

Level 1

0 points

Mar 22, 2010 1:25 AM in response to Grant Lenahan

I have the same wish as Grant, but on a much lower scale (one academia mail account and, now, an additional business mail account).

My problem, though, is that I have received some mail on my business account and then accidentally sent away mails from this account when it was meant to be from my university account. A very undesired outcome.

In Mail there is an option "From:" to choose sender account, but I think the possibility to forget to check the correct one, makes it needed to have two instances of the Mail program. Since that doesn't seem to be possible, I was thinking about using Mail for my academia account and then install MS Entourage for my business account.

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