Screenshot file size immediately pasted into outlook is X MB HUGE

Question

Screenshot file size immediately pasted into outlook is X MB HUGE

I do this hundreds of times = Ctrl+Shift+Cmd+4 on a photo of an install I do, then I paste into Office365 outlook and email the boss.

If open preview I can change file type & size and do this extra overhead of time, but even if I screen shot my adjusted photo, the outlook paste still ends up being png & 2-3MB in size = ugh. I don't need rock science sized resolution, just a nice 200-500k photo in my email.

I like the paste to appear in the email body, but it is always so HUGE when I paste, how can I change paste size of any screenshot & keep the turn-a-round copy to paste time in seconds & send off a nice 200-500k pic in my Office365 outlook email?

Happy New Year folks, or should say happy new years eve.

MacBook Pro 15", macOS 10.15

Posted on Dec 31, 2019 2:03 PM

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Answer 1

LD150

Level 10

100,149 points

Jan 7, 2020 5:59 AM in response to Community User

Three options

Check if outlook has an image size option before send. Is there not a large, medium, small choice?

Use third party screenshot app.

Use image editing app (tedious)

2-3 MB isn't big these days.

I would prefer a standard jpg option too

Make feature request at

https://www.apple.com/feedback/

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Answer 2

Jan 7, 2020 3:22 PM in response to LD150

No. There is no Microsoft Outlook resize image options like MacPro's proprietary "Mail" program offering "Small", "Medium", "Large" & Actual Size options.
Don't want to use a 3rd party.
Don't want "tedious".

I did crack the nut & have a secs fast resolve option here. Using MacPro's command + shift + 4, I can snap off a selected screen shot window that immediately appears in lower right corner, then right mouse click on that small lower right image & "Show in Finder", then copy & paste much smaller sized file into Outlook email body!! I'm finding "Save to Clipboard" images are several MB larger. This resolve produces 90% smaller file sizes for easy fast outbound emails.

Thanks folks for following - we can close this case now - I'm happy now!

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Answer 3

Jan 1, 2020 7:48 AM in response to Community User

To demonstrate, I screen shot the above post, & seconds later pasted to an Outlook email to myself. I've attached this paste I emailed to myself & you can see the crazy BIG 6.3MB size it is. I can Mac Preview open same 6.3MB shot & slide down the quality to 86k & image is not noticeable different. Is there anyway to dial down quality on my MacPro's Ctrl+Shift+Cmd+4 screen shot to jpg, pdf, or png w/ file size in 200-500k area so my email sending speed is nimble fast & not 6300k, or 6.3MB? I know I'm exposing my ignorance on pixel size, but keep in mind I work wrenches and pull cable for a living & so appreciate the thought some world-wide master mind will post up & rescue me from these bloat large emails.

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Answer 4

Jan 1, 2020 7:58 AM in response to Community User

I failed to mention I don't want to manually alter down quality on jpg/pdf/png/heif files. I want to paste screenshots immediately into my emails, I don't want to attached them, I want to paste & send off small sized emails so the boss can open my sent email & see inserted pic immediately.

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Answer 5

Jan 6, 2020 8:04 AM in response to Community User

I have Mid 2015 Macbook Pro running 10.15.2 Catalina.

I have Office 365 aka O365 from work running Outlook ver 16.32 on my Mac

There is no way I see to compress images pasted into Outlook.

Comments please?

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Answer 6

Jan 6, 2020 6:15 AM in response to Community User

I took my question to an apple chat = case id-100995851010

Adjusting the paste size may not be possible.

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