5 Replies Latest reply: Aug 29, 2010 12:54 AM by KOENIG Yvan
Adam J. Bezark Level 2 Level 2 (250 points)
I have a big (420MB) Pages file, which I'm trying to render into a manageable-sized PDF (40MB or less).

I'm trying to use the "Reduce File Size" command in Pages, but it doesn't seem to work. When I invoke the command, the dialog box appears but nothing happens when I click the "go" button. Pages appears to freeze. Is it just me?

17in MacBook Pro 2.33GHz, 4GB RAM, Mac OS X (10.6.4), Pages '09
  • PeterBreis0807 Level 7 Level 7 (33,205 points)
    I'd say if it is a very large file with multiple large images, it might not be actually freezing, just taking its sweet time. Either that or it has nothing to do. It trims and reduces the resolution of bitmap images to 72dpi. There will be a fair bit of work if you have transparency in the document.

    It doesn't do a very good job IMHO and to reduce the file by 90% is a big ask.

    I'd print to pdf and reduce the quality in Acrobat Pro.

    Peter
  • cgliu Level 1 Level 1 (0 points)
    To solve this problem, I save a large Pages file into a .doc file, reopen it with Pages, and save it as a Pages file. This reduces the size effectively. It must be a bug. Apple should fix it.
  • cgliu Level 1 Level 1 (0 points)
    I want to mention another point here about the size issue. When I wrote a manuscript, I had a habit of importing images into a Pages file to remind myself what I should write. After I wrote the complete manuscript, I ended up with a file with a size about 200 MB. Then, I delete all the images from the file, the file size was not reduced. One more thing, during writing, if I decided to replace an image with another, if the old image was already saved, the size of the file increased even the old image was no longer there. This problem is unrelated to the "Tracking" because this happened after all the editing were accepted. This is why I said it was a bug. Yes, save it as a .doc file solves this problem. Word reduces the size of the file from about 200 MB to 60 K.
  • PeterBreis0807 Level 7 Level 7 (33,205 points)
    If you captured any of the pages with the images to use as Sections within the document the images are still there.

    Peter
  • Level 8 Level 8 (41,790 points)
    PeterBreis0807 wrote:
    I'd say if it is a very large file with multiple large images, it might not be actually freezing, just taking its sweet time.


    It's why I leave Activity Monitor running when I use iWork applications.
    This way, I know ifd the app is dead or if it's heavily busy.

    Either that or it has nothing to do. It trims and reduces the resolution of bitmap images to 72dpi. There will be a fair bit of work if you have transparency in the document.

    It doesn't do a very good job IMHO and to reduce the file by 90% is a big ask.


    The 'Reduce FileSize' feature isn't linked to the 'export to PDF' feature.



    As explained, before applying "Reduce file size" it's good practice to "Reduce Image File Size".
    This will drop the parts of the pictures which aren't displayed.
    The asked task doesn't imply a reduction of the pictures by 90%.
    As I already wrote several times, it's more efficient to crop images to the really used area *_before inserting them in a Pages document_*.

    A Pages document is huge by nature because the Index.xml file describing its contents is highly verbose.
    If the document was saved with the 'embed Preview.pdf' feature active, the size of this PDF is adding a lot of used space.

    I'd print to pdf and reduce the quality in Acrobat Pro.


    Most of us don't own Acrobat Pro.
    I feel that it would be a bit silly to buy an application whose price is : 450$ as a complement for a 80$ set of applications.
    Before doing that, I would
    (a) crop pictures before inserting them
    (b) try to enhance Pages behaviour for free installing enhanced PDF filters.

    Yvan KOENIG (VALLAURIS, France) dimanche 29 août 2010 09:53:44