Presenting in PowerPoint - Issues with it taking over two screens

I have a MacBook Pro. I'm using my laptop screen and an external monitor to teach online. When I use presentation mode in PowerPoint, it takes over both of my screens. My monitor has the slides which I need to display to my students. My laptop screen gets overtaken by the presenter's mode in PowerPoint. If I disbale presenter's view, it simply mirrors the slide deck on both screens. I need to be able to use my monitor to present to students and my laptop screen for the WebEx or Zoom windows I need for the participant list, chat and video gallery. I am not running parallels. How is this not an option? How can anyone present professionally while using their second or third screens?

MacBook Pro 13″, macOS 10.15

Posted on Sep 21, 2020 4:09 PM

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Posted on Sep 29, 2020 9:22 AM

Now I understand what you're trying to do. When in presenter view, the presenter notes page 'takes over' a desktop, but you can have multiple desktops on your Mac. Go to System Preferences > Mission Control and tick the box for Displays have separate Spaces. Then, ensure you have at least three Spaces (desktops) by going into Mission Control (personally, I have it set to a three-finger swipe up, you can set that in System Preferences > Trackpad > More Gestures), and moving the cursor to the top of the screen, there's a (+) button at the top right. Also in System Preferences > Trackpad > More Gestures, have Swipe between full-screen apps set to something you like (I use three-finger left/right swipe).


Now, in PowerPoint you can launch your presentation, then with the mouse cursor on the presenter notes page, switch to another Space/desktop (the three-finger swipe left or right, for me). In that desktop, you can launch Zoom (or other VC app), then when you start sharing select just the specific desktop with the full-screen presentation to share. You can then have your Zoom window open in one desktop and run your presentation in the other with just the full-screen powerpoint being shared, depending on where you put your mouse cursor.

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Question marked as Top-ranking reply

Sep 29, 2020 9:22 AM in response to DCCO

Now I understand what you're trying to do. When in presenter view, the presenter notes page 'takes over' a desktop, but you can have multiple desktops on your Mac. Go to System Preferences > Mission Control and tick the box for Displays have separate Spaces. Then, ensure you have at least three Spaces (desktops) by going into Mission Control (personally, I have it set to a three-finger swipe up, you can set that in System Preferences > Trackpad > More Gestures), and moving the cursor to the top of the screen, there's a (+) button at the top right. Also in System Preferences > Trackpad > More Gestures, have Swipe between full-screen apps set to something you like (I use three-finger left/right swipe).


Now, in PowerPoint you can launch your presentation, then with the mouse cursor on the presenter notes page, switch to another Space/desktop (the three-finger swipe left or right, for me). In that desktop, you can launch Zoom (or other VC app), then when you start sharing select just the specific desktop with the full-screen presentation to share. You can then have your Zoom window open in one desktop and run your presentation in the other with just the full-screen powerpoint being shared, depending on where you put your mouse cursor.

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Presenting in PowerPoint - Issues with it taking over two screens

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