Numbering paragraphs in Word

I have a long document that has paragraph numbers jumbled up from cutting and pasting sections from another document. When I do the steps to get continuous numbering, my paragraphs tab over to the right and indent. How can this be prevented? It is time consuming to highlight and keep fixing it.


The steps I've been doing to continuous number are:

1.put cursor beside first paragraph to be renumbered.

2.go to para numbering feature in top bar.

3.select the type of numbering in the drop down

4.select define new number format at bottom of drop down

5.change current number in the box to the correct number to start at

6.click ok

7.it returns to the document, but now has a popup autocorrect box beside it (a square with a small blue bar and a yellow squiggy lightning rod type thing)

8.click the arrow in the box and select continuous numbering

9.the paragraph numbers from that paragraph on are now continuous


At this point, the paragraphs also tab over and I have to select and correct it. How can this be prevented?

MacBook Pro 13″, macOS 10.12

Posted on Mar 5, 2022 9:42 PM

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3 replies

Mar 6, 2022 12:16 PM in response to steve626

Thank you Steve! I hadn't thought of trying to figure it through Preferences.

But I did figure out a way to do it. Put cursor on a paragraph that is correctly formatted and click the paint brush in the top bar. It copies the formatting. Then go to the paragraph to correct and click the paint brush again, and it makes the formatting the same as the other paragraph. I also discovered that sometimes it is easier to just highlight if there are many paragraphs, and move the notches on the ruler.

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Numbering paragraphs in Word

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