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Cannot share (mail) Pages document in pdf or word format after Ventura

Before Ventura it was possible to share a Pages document via mail and select pdf, word etc. After Ventura it is no longer possible! You will now have to export your doc as a PDF file and THEN only mail the PDF file. Time consuming.

MacBook Air

Posted on Oct 28, 2022 2:25 AM

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Question marked as Best answer

Here is a quicker solution:


Command-P

Command-Control-M


and there you are...



How, do you ask?


There is a little preparation, but nothing too hard. We are just taking advantage of tools that macOS has to offer.


1) In Finder, open two windows.

2) In the first, press Command-Shift-A to open the Applications folder

3) In the second window, press Command-Shift-G and paste

~/Library/PDF Services

4) Command-Option-drag Mail from window 1 to window 2 to make an alias of Mail in the PDF Services folder

5) (optional) rename the "Mail" alias created above as "Mail PDF"

6) Go to System Settings->Keyboard, click Keyboard Shortcuts...

7) Add the Command-Control-M as shortcut to "Mail PDF" (assuming you did step 5)


DONE.


Now you can share any document as a PDF to Mail with two key presses.

Bonus: this is not just for Pages, it works across your mac.


Posted on Oct 28, 2022 3:29 AM

1 reply
Question marked as Helpful

Oct 30, 2022 3:15 AM in response to Nicolene Erasmus

Luis has described an elegant solution, could it be adapted to e-mail documents in Word format?

I have another issue where I want to save tagged Pages documents to my document storage app. Print to pdf strips out the tags. Exporting to pdf on the desktop & then importing is tedious & it sets the destination for the next Pages document as the desktop which is really frustrating.

I hope Apple will address this in their next update, but if anyone has suggestions to address these issues I would be very grateful.

32 replies
Question marked as Best answer

Oct 28, 2022 3:29 AM in response to Nicolene Erasmus

Here is a quicker solution:


Command-P

Command-Control-M


and there you are...



How, do you ask?


There is a little preparation, but nothing too hard. We are just taking advantage of tools that macOS has to offer.


1) In Finder, open two windows.

2) In the first, press Command-Shift-A to open the Applications folder

3) In the second window, press Command-Shift-G and paste

~/Library/PDF Services

4) Command-Option-drag Mail from window 1 to window 2 to make an alias of Mail in the PDF Services folder

5) (optional) rename the "Mail" alias created above as "Mail PDF"

6) Go to System Settings->Keyboard, click Keyboard Shortcuts...

7) Add the Command-Control-M as shortcut to "Mail PDF" (assuming you did step 5)


DONE.


Now you can share any document as a PDF to Mail with two key presses.

Bonus: this is not just for Pages, it works across your mac.


Question marked as Helpful

Oct 30, 2022 3:15 AM in response to Nicolene Erasmus

Luis has described an elegant solution, could it be adapted to e-mail documents in Word format?

I have another issue where I want to save tagged Pages documents to my document storage app. Print to pdf strips out the tags. Exporting to pdf on the desktop & then importing is tedious & it sets the destination for the next Pages document as the desktop which is really frustrating.

I hope Apple will address this in their next update, but if anyone has suggestions to address these issues I would be very grateful.

Oct 30, 2022 4:16 AM in response to Bill.W

Bill.W wrote:

Luis has described an elegant solution, could it be adapted to e-mail documents in Word format?


The specific workflow I described works only with PDF - because anything in your mac that can be printed can be turned into a PDF. In particular, this works for any application that can print, not just Pages. (In other words, my Command-P Command-Control-M works anywhere).


To do a similar sharing but with a Pages document converted to Word (which I think is what you're asking; if not, please clarify), we'd need to take a different approach. "Printing" only works for PDF.


We need to use Pages' capability to save a document in Word format. This looks like a job for Applescript, possibly in conjunction with Automator. I will have to investigate a bit to see if a simple script or quick action can be made to this.

I will report back.



Nov 6, 2022 1:56 AM in response to Luis Sequeira1

In Big Sur the share menu allowed you to share a document in multiple different formats, I'm looking for .pdf & Word formats mainly. With .pdfs previously I could share a Pages document to my archive (DEVONthink) and It would transfer along with any tags I had added. The print to .pdf function strips out the tags.

Interestingly you can still export in different formats in iOS. If Apple is bringing the platforms closer together it would be good to see that functionality restored to Mac OS.

Nov 7, 2022 11:00 AM in response to Bill.W

Bill.W wrote:

Thanks very much Luis. I hope you can come up with something.

Bill


I found this Applescript code in a post on the macrumors site. I am NOT the author of the script.

I tried it and it works on my mac.


You can put inside Automator, in a "Run Applescript" action, and it can be used to convert several Pages documents at once.


on run {input, parameters}
	
	--Select from where you will pick up the pages files
	set theSourceFolder to choose folder with prompt "Select folder with original pages files :"
	--Do it
	tell application "Finder"
		set theNames to name of files of theSourceFolder ¬
			whose name extension is "pages"
	end tell
	
	--Select where the files will go
	set theDestinationFolder to choose folder with prompt "Select folder where files will go :"
	
	-- How many files to export
	set item_count to (get count of items in theNames)
	
	--Get files and export them
	repeat with i from 1 to item_count
		
		set current_file to item i of theNames -- get a file
		set lean_file to text 1 thru -7 of current_file & ".docx" -- change the originalfile (.pages) to a .MS Word name
		set out_file to (theDestinationFolder as Unicode text) & (lean_file) -- get the fully qualified output name
		set in_file to (theSourceFolder as Unicode text) & (current_file) -- get the fully qualified input file name
		
		tell application "Pages"
			set mydoc to open file in_file -- open input file in Pages
			export mydoc to file out_file as Microsoft Word --do the exporting
			close mydoc saving no -- close the original file without saving
		end tell
		
	end repeat
	
	
	display dialog "done" -- Job done
	
	return input
	
end run

Dec 8, 2022 1:31 PM in response to Nicolene Erasmus

With Pages v12.2.1 on macOS Ventura 13.0.1, Apple removed the application's ability to automatically share (send a copy) of your choice of document format and attach to a Mail compose window. You can still do this for PDF by using File menu > Print > PDF > Send in Mail. However, the ability to do this for Word documents is a manual export, and manual Mail attach process.


Over in the Pages for Mac community, I wrote an Apple Script that prompts for a Pages document if one is not already open; pops a dialog allowing you to choose {Word, PDF, RTF} export formats, and then automatically opens a Mail compose window with that exported document attached. The solution I provided is a macOS Shortcut.


See PAGES: Where did "share as pdf" go? - Apple Community


On the second screen of that thread, I also added some fixes that would allow one to choose a Pages document from the local drive, or one that resides on iCloud Drive > Pages folder.

Cannot share (mail) Pages document in pdf or word format after Ventura

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