Password-Protecting the Notes app?

I'm confused about the options offered at Settings/search "Password"/Notes in iOS 16.1.1 on my iPhone 13 Pro. (In case it's relevant, I'm not using iCloud.)


I checked "Use Custom Password" there, entered (and re-entered) a password, and entered a password hint. I had expected that this would password-protect all of my existing notes (and any new ones), but it does not seem to do so. I can still see and edit any of my notes (or create/delete new ones) without entering the custom password. So what does it do?


Now that I've supposedly set up a custom password for Notes, I can't find any way to remove or change it. Back in Settings/Notes/Password, there are two options that are not well-explained. "Change Password" doesn't help me, since it requires that a new password be entered -- it won't accept a blank field. The more promising option, "Remove Password," presents me with two options, "Use iPhone Passcode" or "Create Password." Since I actually want to remove the password I had set previously, this isn't helping me either.


Worse yet, there doesn't seem to be any way out of this "Remove Password" option, now that I've selected it. If I again go to Settings/Notes/Password, it briefly shows me the check that I had put next to "Use Custom Password" and then jumps again to the "Use iPhone Passcode" or "Create Password" screen.


What can I do now? -- JCW6


Posted on Jan 24, 2023 1:45 PM

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Jan 24, 2023 1:54 PM in response to JCW6

The main point to make here is that a Notes password does not protect your app. That’s what an iPhone passcode does. Instead, a Notes password protects data - future notes you create once a password is in place.


If you choose to do so, you may also lock previously written Notes, but that requires overt action.


See especially “Lock a note” here.

How to lock or unlock notes on your iPhone or iPad - Apple Support



Jan 24, 2023 3:00 PM in response to JCW6

JCW6 wrote:

I can't do anything else until I solve that one!

Well, I hope that is not true. If you’re literally in an inescapable loop, force restart the iPhone as shown here:

If your iPhone won't turn on or is frozen - Apple Support


If you’re not in such a loop, remember the prospective Notes password you’ve established is not used unless you overtly choose to lock a Note.

Jan 24, 2023 5:54 PM in response to sberman

sberman -- One of the things I did today was update to 16.3. It didn't help. I can, however, still use my iPhone for other functions including adding and deleting new notes without needing a password.


I summarized the history of this issue as best I can in the OP. I'll try to be more clear about my immediate problem:


First, recall that I said up front, "I'm not using iCloud." That introduces some uncertainties in the whole password procedure. On the one hand, the document you referenced says, "Turn on Notes in your iCloud Settings, or make sure that you use notes stored on your device [emphasis mine]." On the other hand, it also says, "To lock your notes with your device passcode, you must turn on iCloud Keychain [emphasis mine]." These statements appear contradictory. Do the Notes passwords even apply if I'm not using iCloud?


I take your point that, in order to password-protect existing notes, I must do it individually for each. I still don't know if new notes are supposed to be automatically protected when I create them or not, but at the moment all of that is beside the point.


What I want to do now is remove the Notes password that I set earlier in the Settings/Notes/Password menu. Here's where I am right now:


When I click on Password under Settings/Notes/, I see very briefly the screen where I originally checked "Use Custom Password." (The check box is still checked.) Before I can do anything, however, that screen is covered by the screen that offers the choices, "Use iPhone Passcode" or "Create [Separate] Password." If I click cancel, it goes quickly through the previously mentioned screen and back to Settings/Notes/.


Since I got here initially by requesting "Remove Password" on that screen that I can no longer access, clearly I don't want either of the available options. But suppose I choose "Use iPhone Password." It then tells me that I "must turn on iCloud Keychain..." If, on the other hand, I choose "Create Password" under "Create a Separate Password," I'm back to the previously unavailable screen with the check mark, except that now, in place of "Remove Password," I'm offered "Reset Password." Since I don't want to set any password, I choose "Done" without entering anything, but then it tells me, "Enter a Password."


I'm not making any progress here! Best Regards -- JCW6

Jan 24, 2023 9:21 PM in response to JCW6

You seem a bit confused. Just having the password option for Notes on doesn’t auto lock each note you create. You have to specifically Lock each individual note per the steps sberman gave you.


Now knowing that, there isn’t an “off” switch once the password option one enable in Settings. However, if you aren’t going to use it and you have not locked any of the notes you have that is fine, just leave it as is.

Jan 25, 2023 9:31 AM in response to shoeluvr13

Thanks, shoeluvr13, that does clarify the issue considerably. As you noted, I had expected that Notes would automatically encrypt each new note (if not the existing ones) after setting up the password in Settings.


Kindly confirm some details for me before we close this discussion:


1) My problems are not coming from the fact that I have neither signed up for iCloud nor set up facial recognition. Correct?

2) Since I have apparently already set up custom-password protection for notes, why does the following happen? When I either select an existing note or add a new note, hit the menu icon (three dots in upper right), and then hit the closed lock icon, it always asks me to "Set Password ...for all my locked notes" (by entering and confirming a password and entering a password hint. Didn't I already do that?

3) If I somehow failed to set this global Notes password, why do are the lock icons on all of my new and existing notes all closed? I never explicitly locked them individually.

4) Is the odd behavior of Settings/Notes/Password since I initially set a Notes password (described above) "normal?"

5) Was I mistaken in my recollection that I initially saw a red "Remove Password" option on the Settings/Notes/Password screen? There is now a red "Reset Password" option there when that screen is momentarily visible.

6) If I do decide to password-protect any particular note, can I ever un-protect it, or can I only unlock it temporarily for viewing?


Best Regards -- JCW6

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Password-Protecting the Notes app?

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