Reminders | Organizing Smart List: Scheduled by Priority

Hi everyone,


I'm using the Reminders app on my Mac and I'm wondering if there is a way to organize the Smart List: Scheduled by priority, by each date? I'd like to have my reminders sorted by both priority and due date, but I'm not able to edit the "Sort By" function in this Smart List.


Is there a way to accomplish this, or should I create a custom Smart List to achieve the desired sort order?


Thanks in advance for your help!

MacBook Pro 15″, macOS 12.6

Posted on Apr 21, 2023 12:16 PM

Reply
Question marked as Top-ranking reply

Posted on Apr 23, 2023 11:39 AM

Hello OptimalService,


Welcome to Apple Support Communities!

We want to help you get the most from your Reminders app on your MacBook Pro.


You can use these steps to create a Smart List if you prefer:


"Create a custom Smart List

  1. In the Reminders app  on your Mac, click the Add List button  in the lower-left corner of the sidebar.

Note: If you have multiple reminder accounts listed in the sidebar, select a list under your iCloud account before you click Add List.

2. Enter a name for your new reminder list.

3. Click a color swatch to choose a color for the list.

4. Do one of the following to choose a list icon:

    • Use a Reminders icon: Click the Reminders Icon button, then click an icon.
    • Use an emoji: Click the emoji Icon button , then click an emoji.

5. Select the Make into Smart List checkbox.

6. Specify the criteria.

    • Choose how reminders are selected: Click the “Include reminders matching” pop-up menu, then choose “all” or “any.” If you choose “all,” a reminder must match all the filters to be included in the custom Smart List. If you choose “any,” a reminder only needs to match at least one of the filters.
  • Set up the first filter: Click the first pop-up menu, choose an option (Tags, Date, Time, Priority, Flagged, Location, or Lists), then complete the filter using the other menus or fields shown (they vary depending on your choice in the first pop-up menu).
    • For example, if you choose Date, you can choose among several options in the second pop-up menu (such as Today, After a Date, Specified Range, or Relative Range). If you choose Specified Range in the second pop-up menu, click the dates that appear to enter start and end dates. If you choose Relative Range in the second pop-up menu, choose In the Next or In the Past in the third pop-up menu, enter a number in the next field, choose a unit of time in the last pop-up menu, and, if you want, select the Include Past Due checkbox.
    • Add or remove filters: To set additional filters, click the Add button  at the right of a filter. To remove a filter, click its Remove button .

7. Click OK.

Custom Smart Lists created using macOS 13 or later that use certain filters can’t be viewed on devices with macOS 12 or earlier, iOS 15 or earlier, or iPadOS 15 or earlier. For more information, see About Reminders Smart List filters."


This Apple Support page has the full details: Create custom Smart Lists in Reminders on Mac - Apple Support


We hope this helps to create a custom Smart List on your Mac to help organize your reminders.

Cheers!


1 reply
Question marked as Top-ranking reply

Apr 23, 2023 11:39 AM in response to OptimalService

Hello OptimalService,


Welcome to Apple Support Communities!

We want to help you get the most from your Reminders app on your MacBook Pro.


You can use these steps to create a Smart List if you prefer:


"Create a custom Smart List

  1. In the Reminders app  on your Mac, click the Add List button  in the lower-left corner of the sidebar.

Note: If you have multiple reminder accounts listed in the sidebar, select a list under your iCloud account before you click Add List.

2. Enter a name for your new reminder list.

3. Click a color swatch to choose a color for the list.

4. Do one of the following to choose a list icon:

    • Use a Reminders icon: Click the Reminders Icon button, then click an icon.
    • Use an emoji: Click the emoji Icon button , then click an emoji.

5. Select the Make into Smart List checkbox.

6. Specify the criteria.

    • Choose how reminders are selected: Click the “Include reminders matching” pop-up menu, then choose “all” or “any.” If you choose “all,” a reminder must match all the filters to be included in the custom Smart List. If you choose “any,” a reminder only needs to match at least one of the filters.
  • Set up the first filter: Click the first pop-up menu, choose an option (Tags, Date, Time, Priority, Flagged, Location, or Lists), then complete the filter using the other menus or fields shown (they vary depending on your choice in the first pop-up menu).
    • For example, if you choose Date, you can choose among several options in the second pop-up menu (such as Today, After a Date, Specified Range, or Relative Range). If you choose Specified Range in the second pop-up menu, click the dates that appear to enter start and end dates. If you choose Relative Range in the second pop-up menu, choose In the Next or In the Past in the third pop-up menu, enter a number in the next field, choose a unit of time in the last pop-up menu, and, if you want, select the Include Past Due checkbox.
    • Add or remove filters: To set additional filters, click the Add button  at the right of a filter. To remove a filter, click its Remove button .

7. Click OK.

Custom Smart Lists created using macOS 13 or later that use certain filters can’t be viewed on devices with macOS 12 or earlier, iOS 15 or earlier, or iPadOS 15 or earlier. For more information, see About Reminders Smart List filters."


This Apple Support page has the full details: Create custom Smart Lists in Reminders on Mac - Apple Support


We hope this helps to create a custom Smart List on your Mac to help organize your reminders.

Cheers!


This thread has been closed by the system or the community team. You may vote for any posts you find helpful, or search the Community for additional answers.

Reminders | Organizing Smart List: Scheduled by Priority

Welcome to Apple Support Community
A forum where Apple customers help each other with their products. Get started with your Apple Account.