How can I use 2T icloud to store files there and not on my mac

I upgraded plan to have 2T storage to forever sort out never ending problems with external hard drives. But I am not able to move there and organize all my documents as I supposed. I managed to put to my icloud finder some files but just as much as my local mac storage (245 GB) can save but for another files it says "not enough disk space". How can I set the files to be stored only on icloud and download them to local drive only when I need them? Thank you for the advice!

Posted on May 19, 2023 11:29 AM

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Posted on May 20, 2023 6:34 AM

If you drag files into your iCloud Drive folder on Finder they will be stored in iCloud Drive. You can also enable Documents & Desktop in iCloud Settings to store those folders inside your iCloud Drive. Store files in iCloud Drive on Mac – Apple Support (UK). Also make sure that your iCloud Settings are set to Optimise Mac Storage (Optimise storage space on your Mac – Apple Support (UK)).


Cloud storage on macOS Ventura (and iCloud on all versions of macOS) works slightly different to cloud storage on other systems. It requires you to fully download any file you want to access to your local computer, and any file you want to upload must stay on your computer until it is fully uploaded, however, files that have not been accessed in a while will automatically be cleaned up from your computer, freeing up disk space. You will need to redownload these before you can open the files that have been removed.

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May 20, 2023 6:34 AM in response to MariDe27

If you drag files into your iCloud Drive folder on Finder they will be stored in iCloud Drive. You can also enable Documents & Desktop in iCloud Settings to store those folders inside your iCloud Drive. Store files in iCloud Drive on Mac – Apple Support (UK). Also make sure that your iCloud Settings are set to Optimise Mac Storage (Optimise storage space on your Mac – Apple Support (UK)).


Cloud storage on macOS Ventura (and iCloud on all versions of macOS) works slightly different to cloud storage on other systems. It requires you to fully download any file you want to access to your local computer, and any file you want to upload must stay on your computer until it is fully uploaded, however, files that have not been accessed in a while will automatically be cleaned up from your computer, freeing up disk space. You will need to redownload these before you can open the files that have been removed.

May 19, 2023 5:54 PM in response to MariDe27

Hi MariDe27,

welcome to the Apple (user-to-user) Community.


Re: "How can I use 2T icloud to store files there and not on my Mac"


Seems iCloud is mainly a sync service, so that files can be synced across various devices. Eg: If you add / delete files from a device (or from iCloud) then those files are added / deleted on all devices that are in sync.


Apple seems to suggest all files synced to iCloud be archived, (or backed up) to a computer, or an external hard-drive.


All the best :-)

May 22, 2023 9:42 AM in response to MariDe27

Short answer: Maybe. Unless you want to use the web browser experience, on modern macOS it will behave almost the same as iCloud.


Long & technical answer: You can use other third party cloud vendor's solutions to store your files, however since macOS Monterey 12.3, Apple removed support for a technology called "FUSE", FUSE allowed vendors such as Dropbox or OneDrive to make your cloud storage appear as if it was a USB hard drive, this allowed you to quickly move files around, and had other benefits such as Quick Look & Spotlight support. (Google Drive used a different technology, "SMB", which behaved the same way as FUSE, but was NOT removed in 12.3, however this is irrelevant as Google Drive adopted FileProvider on 12.1 and later)


Apple provided the "FileProvider" technology which essentially makes all cloud storage behave like iCloud does, along with features such as greater integration with the Mac and applications, better offline support, at the loss of control over what data is stored on your Mac and where, and features such as Quick Look on non-downloaded files.



See:

https://support.google.com/drive/answer/12178485?hl=en#zippy=%2Chow-does-this-functionality-differ-from-what-i-had-before

https://techcommunity.microsoft.com/t5/microsoft-onedrive-blog/inside-the-new-files-on-demand-experience-on-macos/ba-p/3058922

macOS Monterey 12.3 Release Notes | Apple Developer Documentation


May 22, 2023 7:48 PM in response to theLMGN

Thanks for the details. While I do understand how most computers and OS works, I am not a developer - I do not know the technology behind how the 3rd party cloud systems are integrated into Apple eco system. You say Google adopted "FileProvider" and it should behave similar to iCloud (from the finder, integration perspective). I do see that - I use google drive also - It behaves as though an USB drive is mounted. But I don't see a loss of control - may be google got around it by providing "mirroring vs Streaming" options and providing a means to keep select files in "sync" mode by calling it available offline. But it works.


I can see why Apple chose not to do this, as Steve Jobs would like to say - the eco-system is designed for liberal arts folks to use it - he was not trying to put down liberal arts people - he was making a point, people don't need to understand the nuances - just use it, Apple will manage it behind the scene and make it work. Apple has taken this approach - keep the files at a low resolution or in some cases - just fie names - and down load it when it is accessed - it will look as if everything is still there - but in reality its in cloud space.


only problem with this approach is that - it will fill up the disk to certain level - only when it fills up to a level it will affect the usage (disk used for paging for example). When the disk is full, and I want to create a huge file, I may get error message - not enough disk space - I had this experience, when I was trying to bring a big file into iMovie - eventually it resolved it - but getting that message is sufficient for me to find alternative approaches.


Again thanks for the education on engines behind some of these technologies.

May 20, 2023 6:18 AM in response to brbo

Apple wants you to pay for 2TB or more but not use it.


If iCloud Drive is only has "Sync" capability - then each of my device should have 2TB drive so I can use iCloud Drive effectively - this simply does not make sense.


I would like to keep some files in iCloud Drive and download it when and if I want it for temp use - looks like that cannot be done - then I have to get an iPhone with 2TB and Mac with 2TB?? I am sure Apple would love that $$$$$

May 20, 2023 9:30 AM in response to MariDe27

Unfortunately that May the answer. Google Drive has an option to mirror folders/files or Keep them online. The second option has the ability to keep select folders offline meaning one can “sync” select folders.


This is exactly what I am looking for.


Apple seems to say we know better than you and we will figure out what files to keep and what to remove from your device.

May 20, 2023 2:22 PM in response to mettur

Seems mainly a sync service.... yet computer and device backups are stored until user deletes them.


Eg: Mac with 1TB and iPhone with 500 Gb and iPad with 500 Gb would equal 2TB on iCloud. ... with everything synced to each device ...


Eg: Sometimes a whole family may use the 2TB with several computers / devices in use in order to have all chosen data accessible to all..


Eg: Storing computer and device back-ups in iCloud in case of an "emergency" where a device is no longer accessible, could soon take 2 TB.

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How can I use 2T icloud to store files there and not on my mac

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