How to import downloaded credit card transactions into a Numbers Spreadsheet

I know that the easy way is to just download a csv file from the bank, double click it, and there you are. We've just been hit with the dreaded paperless banking though, so we no longer get a statement we can scribble on so that we can decide how much each of us needs to pay.

So, every month I am downloading the current period's transactions, formatting the columns appropriately so that it can be sorted into date sequence, adding an extra column so that we can add the responsible party's name, then adding additional rows so that it will produce totals for each person (sumif). So, an hours work or more before we can start putting our names against the appropriate transactions


I'm thinking that there ought to be a way to use the formatting that I already have, e.g. using a template. The only way I know of getting a csv file into a spreadsheet is to double click it and create a new spreadsheet so how would I import the data. It's a different number of transactions each month though so how would that work?


Can anyone help or point me to something similar?

iMac 27″, macOS 10.15

Posted on Dec 18, 2023 8:19 AM

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Question marked as Top-ranking reply

Posted on Dec 18, 2023 8:46 AM

Use one of your already formatted tables and copy it to a new sheet or document. Remove all rows between the header and footer, except one. Save as a template or just as a model sheet in a normal document.


It will work best if all the columns you add are on the right of the data provided by the bank, not in between them.


Finally, open the template or duplicate the model sheet. Open the CSV file from the bank, copy all data (except column titles), switch to the template, select the top left cell under the header, and do a Paste and Match Style from the Edit menu.


To account for the varying number of transactions each month, make sure your SUMIFS formulas use whole-column references like G and not ranges like G2:G20.

4 replies
Question marked as Top-ranking reply

Dec 18, 2023 8:46 AM in response to PaulRSte

Use one of your already formatted tables and copy it to a new sheet or document. Remove all rows between the header and footer, except one. Save as a template or just as a model sheet in a normal document.


It will work best if all the columns you add are on the right of the data provided by the bank, not in between them.


Finally, open the template or duplicate the model sheet. Open the CSV file from the bank, copy all data (except column titles), switch to the template, select the top left cell under the header, and do a Paste and Match Style from the Edit menu.


To account for the varying number of transactions each month, make sure your SUMIFS formulas use whole-column references like G and not ranges like G2:G20.

Dec 18, 2023 12:34 PM in response to PaulRSte

Paul,


This may be easier than you could imagine. I'm sure that card companies do vary in their features, but I imagine most will allow downloads of statements.


I have a Citi card.


When I go to the list of purchases, I can see the recent ones, since the last statement, or I can choose a previous statement. After choosing a statement, I get a list of transactions, and also an option to download. It looks like this:




Next I get a pop-up like this:



I click on "CSV" and then "Export".


There's a little animation as the file goes to my downloads folder.


After navigating to the Downloads, double-click the most recent file.


Guess what? It opens in a new Numbers document, nicely formatted.


Hope this works for you.


Jerry

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How to import downloaded credit card transactions into a Numbers Spreadsheet

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