Tags on Notes partly go missing on XS and iPad Pro Smart Folders

I have smart folders in my notes on both my XS and iPad Pro. There are both set up correctly for iCloud and all my devices and apps are 100% fully up-to-date and the latest version. All my cloud setting are correct.


I keep a daily diary of a note per day and keep it in two files #Diary and #Diary-Archive


Once I have completed I more the note from #Diary to #Diary-Archive.


My method is in #Diary folder:-

  1. tap 3 dots in top right
  2. select notes
  3. then tap the note I wish to move
  4. tap tags in middle bottom of screen
  5. then in the list of tags select Diary-Archive and unselect Diary
  6. The note should move in to the new smart folder


However sometimes when I look back I can’t find the note in the correct Smart Folder.


When I investigate further I find the note but its tag reads “#…” in a grey colour rather than reading “Diary-Archeive” in the active orange/yellow colour.


I have tried lots of testing and it seem to go missing when I do the change on my phone but not always.


Any ideas?


I can send further details and screen shots on request


[Re-Titled by Moderator]


iPhone XS, iOS 17

Posted on Dec 29, 2023 10:29 PM

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Question marked as Top-ranking reply

Posted on Feb 11, 2024 2:07 AM

The latest in the saga in that I have discovered that if I select a Smart Folder then hit the 3 dots and “Select Notes” I can then select one or more notes. Then go to the tags. If I removed a tag and add another tag (change tags) then Note gets confused, and later some tags drop off. However if I remove the tags altogether and save, then later add new tags it works OK.


I have therefore concluded you can’t change tags in one operation but best to remove wait and later add in two operations.


The system is therefore flakey

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Question marked as Top-ranking reply

Feb 11, 2024 2:07 AM in response to JackRussellTerrier

The latest in the saga in that I have discovered that if I select a Smart Folder then hit the 3 dots and “Select Notes” I can then select one or more notes. Then go to the tags. If I removed a tag and add another tag (change tags) then Note gets confused, and later some tags drop off. However if I remove the tags altogether and save, then later add new tags it works OK.


I have therefore concluded you can’t change tags in one operation but best to remove wait and later add in two operations.


The system is therefore flakey

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Tags on Notes partly go missing on XS and iPad Pro Smart Folders

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