Transferring large photo library to new Mac with less storage

Hi - I have 25,000 photos (approx 200GB) stored on my 2013 iMac which has 1TB of storage. I have a new 2023 Mac which only has 256GB of storage. I have been uploading the entire photo library from the old mac to iCloud but in a week it has only done 800 photos. Clearly this is going to take too long as I'm starting from scratch.


If I copy the photo library to a 2TB external drive, is there a way of selecting a subset of photos e.g. the most recent photos only because the entire library will not fit on the new iMac.


Or is there a better way? Many Thanks.

Posted on Jul 24, 2024 8:32 PM

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Jul 25, 2024 8:46 AM in response to doogbeck

I, and many others, have a Library that has only my Favorites on it, so it's much smaller than the more archival Libraries that I have.


I am thinking that your are not using iCloud to synchronize your Photos Libraries-- is that correct?


First: are the two Macs using the same OS? A Library can't be used on Macs with two different OSs. Once a Library is upgraded to work with a newer OS, it can never be used on a Mac with an older OS. So, work on the older system, and then copy the new Library to the newer system.


By the way, you mention an external drive. How is it formatted? To avoid damaging the Photos Library an external drive must be formatted in either APFS format or Mac OS Extended (Journaled) format. Additionally, the drive can not have had Time Machine on it since it was formatted. There have been so many problems with using incompatible drive formats that the newest macOSs won't even allow a Library on a non-Mac formatted drive to open, since there is a chance of damaging the Photos database. See this:

Move your Photos library to save space on your Mac - Apple Support


You can go two ways-- you can create, on a properly formatted external drive, a new Library, and copy your favorites into it. Or, what I did originally, was duplicate my Library, and then remove the pictures that I didn't want, leaving only Favorites. I went through each album in turn, and deleted pictures. This Library was a copy, so mistakes can be fixed.


Dealing the multiple Library is made much easier with the trusted 3rd Party app, PowerPhotos ($30). This allows whole albums to be copied from one Library to another, for instance, and it does lots of more helpful things.


When you move the small favorites library to the new Mac, you will need to designate it as the System Library.


If your systems aren't compatible with this, or if you're using iCloud, things may be a bit different. Let us know...





Jul 25, 2024 6:15 PM in response to doogbeck

Thanks Richard, answers to your questions:


No I am not using iCloud to sync photo libraries, they were all stored on my old Mac.

The 2013 iMac uses older iOS. It can't be upgraded to the same iOS as the new Mac.

The external drive is formatted in Mac OS Extended.


I am trying to avoid using iCloud going forward because of the $15 monthly cost. Also using an external drive is an option but I have had two external drives fail on me in the past so that seems risky. Google Photos and other cloud services also carry similar cost.


I suspect the answer is to backup on two separate external drives to spread the risk.

Jul 26, 2024 7:03 AM in response to doogbeck

I, too, have had hard drives go to the big upload in the sky. (By the way, CDs and DVDs don't last nearly as long as they said.) I now have more drives than I can count. Since I use a laptop, I've bought small, light, fast SSDs (at about $70/TB, now,) and I carry two with me-- one for TimeMachine backup and one that I copy important files to. Also, when I get home and plug in, I am connected to TimeMachine on an older mechanical drive.


My biggest problem now is keeping track of all the backups.

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Transferring large photo library to new Mac with less storage

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