Apple Calendar - start & end times in different time zones

When flying between two time zones, I'd like my Apple Calendar to show the departure time in the time zone I'm departing from and the arrival time for the arrival time zone.


Example: In the calendar details below, Calendar shows departure is 11:35am PDT and arrival is 8:15pm EDT. However, on the Calendar summary at the top of the screen, it shows 11:35am to 5:15pm with no time zones showing. I would like both to show 8:15pm arrival time.


Anyone know how to do this? Thank you.


iPhone 14 Pro Max, iOS 17

Posted on Aug 16, 2024 6:31 PM

Reply
Question marked as Top-ranking reply

Posted on Aug 16, 2024 8:27 PM

The summary you mention is showing the start and end times in one time zone (in San Francisco). Apple's Calendar app does not support multiple time zones in one event. However, in iOS and in the Mac version of Calendar your event will always display with the correct time for the zone in which your device is being used. The Mac version requires turning on Time Zone support.


Your flight is about six hours duration, but to display 8:15pm you would have to establish an event for this being the six hours travel time plus the difference in time between the two cities (which I gather is three hours). But if you create a nine hour event this will give you the wrong time when you arrive in Boston by a factor of three hours.


For your return journey you can create the event while you are in San Francisco and save yourself the burden of calculating the correct hours by using Boston as the chosen time. When you touch on the time (of departure) proceed then to touch on the Time Zone label which appears, then search for Boston. Enter the end time six hours later (arrival at your destination) also for Boston time. If you choose San Francisco the event duration would be nine hours. In other words, the start and end times must be set for the same location, but your phone will adjust this when you enter a different time zone.


I always the notes field to record the flight duration and number, plus local departure/arrival times in the 24 hour clock for clarity.


Alternatively you could create a nine hour event for your six hour journey, and be aware of the inaccuracy at your destination.

3 replies
Question marked as Top-ranking reply

Aug 16, 2024 8:27 PM in response to andyprice1

The summary you mention is showing the start and end times in one time zone (in San Francisco). Apple's Calendar app does not support multiple time zones in one event. However, in iOS and in the Mac version of Calendar your event will always display with the correct time for the zone in which your device is being used. The Mac version requires turning on Time Zone support.


Your flight is about six hours duration, but to display 8:15pm you would have to establish an event for this being the six hours travel time plus the difference in time between the two cities (which I gather is three hours). But if you create a nine hour event this will give you the wrong time when you arrive in Boston by a factor of three hours.


For your return journey you can create the event while you are in San Francisco and save yourself the burden of calculating the correct hours by using Boston as the chosen time. When you touch on the time (of departure) proceed then to touch on the Time Zone label which appears, then search for Boston. Enter the end time six hours later (arrival at your destination) also for Boston time. If you choose San Francisco the event duration would be nine hours. In other words, the start and end times must be set for the same location, but your phone will adjust this when you enter a different time zone.


I always the notes field to record the flight duration and number, plus local departure/arrival times in the 24 hour clock for clarity.


Alternatively you could create a nine hour event for your six hour journey, and be aware of the inaccuracy at your destination.

Aug 16, 2024 9:39 PM in response to andyprice1

A slight edit to my comment about setting the times on an iPhone when crossing time zones - coming home, for example, using local times you can select Time Zone > Boston for departure time and Time Zone > San Francisco for arrival time (total about 6 hours). I was used to the Mac version which is not as nimble here as the iPhone version of Calendar. This way all you need to do is to enter the data from your flight itinerary.

This thread has been closed by the system or the community team. You may vote for any posts you find helpful, or search the Community for additional answers.

Apple Calendar - start & end times in different time zones

Welcome to Apple Support Community
A forum where Apple customers help each other with their products. Get started with your Apple Account.