Can a smart album select only photos inside a folder hierarchy?

I've recently digitized all of our family photo albums and made good use of folders to organize everything. Aside from a lifetime's worth of common family photos, I've also created top level Folders, each containing multiple albums, for stuff my wife has no interest in (Me-only) and vice-versa (Her-only) and now I want to create smart albums that search only within a given folder's hierarchy. I want the ability to change album names and add to the hierarchy inside these folders without having to rewrite all the smart album definitions. Is that possible?

P.S. I'm currently running the latest version of Sonoma. If what I'm after is a Sequoia feature then I may be tempted to break my rule and update to that macOS before it's nominally final version is released.

MacBook Pro (M1, 2020)

Posted on Mar 13, 2025 1:46 PM

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Mar 14, 2025 8:40 AM in response to Richard.Taylor

That is the point, he has two top level folders "Pictures I care About" and "Pictures Wife Cares about". He would like to be able to search in those two hierarchies *without* listing the albums in each one separately.


OP:

You will have to submit feedback, and don't hold your breath.

Product Feedback - Apple


ETA:

I assume you can albums of the same name in two separate folders. What happens when you say "Album is CommonNameIn2Folders"? Does the smart album just get everything from both folders?

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Mar 14, 2025 9:53 AM in response to Mick_M

Select all photos in your albums of interest to you and add a unique keyword (like your name) to all the photos. Do the same to the photos that are just for your wife but use here name - Caption Obvious talking.


Then make a Smart Album with the criteria: Keyword is "your name"


This will have all of the photos that are only of interest to you.


Do the Same for your wife's photos.


As you add new photos to the library give them the keyword that you want. If both of you are interested in a photo add both keywords.


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Mar 14, 2025 8:34 AM in response to Mick_M

Mick_M wrote: Could somebody please check if this capability is available in Sequoia - ideally also posting a screenshot similar to the one here that pertains to Sonoma:

Are you asking if Date Range has been removed? The answer is no.


As Keith Barkley, said, there is no "Folder-is" choice. But you can do 10 "Album-is" criteria (or more) if you like. That can take a while to fill…

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Mar 14, 2025 9:02 AM in response to Mick_M

Mick_M wrote:… Kind of a silly oversight to add the folder capability without the corresponding smart album feature, sigh.

But, I just add a keyword to everything in my version of "Her-only," perhaps HerOnly, and then search on the keyword. Some pictures might have HerOnly and MeOnly, but it works fine.

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Mar 14, 2025 11:15 AM in response to Keith Barkley

Keith Barkley wrote:

I answered my own question in Photos for Big Sur
In the dialog you drill down via the folders to the individual albums, so you pick a unique album even it is the same name as some other album.

Exactly. It the same, when we want to refer to a specific album in an Apple Script, we have to specify the full path to the album, naming all enclosing folders and nested subfolders.


I tested, if a text rule can find the items inside the albums in a folder, by searching for the text of the folder name. But that does return nothing.



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Mar 14, 2025 11:49 AM in response to Old Toad

Yes, that appears to be the only option. I just did that - it was kind of a pain because I had many albums nested at various levels. You can click on a folder and all the albums appear in the main window, however if you select them all and do Get Info you are not given the ability to enter a keyword - you have to do each album manually. I would also imagine renaming an album would break the corresponding rule in the smart album.


Anyway, at this point I guess I have an acceptable (although awkward) solution. Just to cover all the bases, could somebody please confirm if the capability I'm after is or is not available in Sequoia i.e. did Apple add any new smart album criteria over what Sonoma has?

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Mar 14, 2025 12:01 PM in response to Mick_M

My test has been on macOS 15.3.1 Sequoia, so no, we still cannot reference folder names in smart albums on Sequoia.


But using keyword is not really that much extra work. And it will have the added bonus, that the keywords will be exported with images and videos, when you export backup copies. It is the easies way to save the structure of your library outside of the Photos library. My keywords have survived all major changes, when migrating my photo libraries from iPhoto to Aperture to Photos, through all versions of Photos, while the smart albums did not survive the migration from Aperture to Photos.

With Hash Photos on my iPhone, I can even recreate the smart albums based on the keywords on my iPhone.


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Can a smart album select only photos inside a folder hierarchy?

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