How to manage Time Machine backups on a Mac?

I’m doing my first time machine backup, using a 64GB USB2.0 flashdrive. It says the initial backup will take three(!) days. Does my computer have to be on and open that whole time? Or can I close the lid, and let it idle. Also, does the settings window have to be open the whole time? Also, how often should I backup? Will it take this long every time? I’m new at time machine, so any info will be appreciated.


[Re-Titled by Moderator]

MacBook Air 13″, macOS 15.4

Posted on May 3, 2025 7:45 AM

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Posted on May 3, 2025 7:57 AM

1) 64GB is to small for running Time Machine backups.

2) Flash Drives are not reliable enough to use for Time Machine.


No after the initial full backup, Time Machine does incremental backups if it is setup and used properly.

What you need for Time Machine, is an external drive that is at least twice the size of your Mac's internal drive.

see > Back up your Mac with Time Machine - Apple Support

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May 3, 2025 7:57 AM in response to Preston921

1) 64GB is to small for running Time Machine backups.

2) Flash Drives are not reliable enough to use for Time Machine.


No after the initial full backup, Time Machine does incremental backups if it is setup and used properly.

What you need for Time Machine, is an external drive that is at least twice the size of your Mac's internal drive.

see > Back up your Mac with Time Machine - Apple Support

May 3, 2025 9:22 AM in response to Preston921

Preston921 wrote:
I keep my photos in the cloud, I just thought it would be nice to have a drive, in case my mac ever breaks. Or could I create a backup and store it in dropbox? Is that possible?

As others explained, a thumb drive is not reliable enough for a backup. And 64 GB is too small, so as den.thed suggested, just manually copy important files to that device.


More on iCloud: iCloud offers several options. One is to store lower resolution versions of your images on the Mac (or iPhone) and highest resolution images are physically stored in iCloud. This saves you space on your personal devices. But then to make a true backup of those images, you would need to download the full resolution image files to your Mac and make a separate copy (preferably on storage more reliable than a thumb drive).


iCloud is not really a backup method; it does make the images available on all your devices and keeps them synchronized. But if you were to accidentally delete or damage one of those files, that then happens on all your devices so it's more of a synchronization tool than a backup tool. The only sense of it being a backup tool is for the instance when your Mac fails or is lost/stolen, in which case you can get a new Mac and it will populate immediately with all your photos when connected to your iCloud account.


If you make an INDEPENDENT copy of files to Dropbox that would be like a backup. But keeping it updated might be cumbersome and manual. Also, Dropbox in the past did not properly store Photos Libraries in native format. But it can be used to store image files (jpg, raw ... etc.). So you could keep copies of important files in Dropbox so you have redundant copies of them.


The right way to back up important files is to obtain an external, reliable drive and copy those files to it, preferably with Time Machine, but other methods are ok also. If you cannot afford that, then you cannot afford to keep your files backed up properly. You could use some combination of Dropbox and iCloud but those are not free either (except for very small amounts).

May 3, 2025 8:14 AM in response to Preston921

A Thumb Drive or Flash Drive, as my colleague @den.thed has mentioned, just will not do the job - full stop


For future purposes


To truly protect your non replaceable Data


Have a 3-2-1 Rescue Plan in place and always current


3 Backups using 2 methods and 1 off site incase of natural disaster or un-natural disaster.


Each of the above should be done to a Dedicated Single Purposed External Drive 


Below link is intended to augment what TM Backup does 


https://bombich.com



May 3, 2025 9:08 AM in response to Preston921

Preston921 You are welcome


Do note, this has been a co-effort from more that one contributor


PS You mentioned photos in iCloud


That is another topic but let use say


iCloud is a Conduit to have files ( photos etc ) in iCloud so other devices you own and using the same Apple Account can also access those same files \


iCloud Drive is not designed or intended to Off Load Files from the Internal Drive so as to make empty space on the Internal Drive


That aspect is best left to Third Party Cloud Based Storage Service or a dedicated single purposed External Drive


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How to manage Time Machine backups on a Mac?

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