Remove email from server option on MacBook Pro

How to Remove email from server option on MacBook Pro

MacBook Pro 16″, macOS 26.6

Posted on Aug 27, 2026 11:32 AM

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Posted on Aug 27, 2026 11:58 AM

That option depends on the type of email account.


If it’s a POP account, open Mail > Settings > Accounts, select the account, then look under Advanced for the setting to remove a copy from the server after retrieving a message.


If it’s an IMAP account (which most accounts use now), there isn’t a separate “remove from server after download” option. Your mailboxes are synchronized with the mail server, so deleting a message in Mail and emptying the Trash removes it from the server as well.


If you tell us who provides the email account (iCloud, Gmail, Outlook, your ISP, etc.), that would help narrow down which applies.

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Question marked as Top-ranking reply

Aug 27, 2026 11:58 AM in response to Muleskinner48

That option depends on the type of email account.


If it’s a POP account, open Mail > Settings > Accounts, select the account, then look under Advanced for the setting to remove a copy from the server after retrieving a message.


If it’s an IMAP account (which most accounts use now), there isn’t a separate “remove from server after download” option. Your mailboxes are synchronized with the mail server, so deleting a message in Mail and emptying the Trash removes it from the server as well.


If you tell us who provides the email account (iCloud, Gmail, Outlook, your ISP, etc.), that would help narrow down which applies.

Aug 27, 2026 12:05 PM in response to PreCognition

The provider is Charter-Spectrum.

I have two sets of instructions from them



Dear Spectrum customer,

Here's some helpful info you may find useful after our conversation.

You can easily set up Spectrum Email on your cell phone, laptop or other mobile devices.

To get started, make sure you have the following settings:

Username: Your full Spectrum email address

Password: Your Spectrum email password

SSL: On

Protocol: IMAP

Incoming Server Port: 993

Outgoing Server Port: 587

Requires Authentication: Yes, or checked

You'll also need to enter your incoming email server and outgoing email server. The server that allows you to send mail is the

outgoing or SMTP server. The server that lets you receive mail is referred to as an incoming, POP or Mail server. Those will vary

based on your domain, which is the part of your email address that follows the @ symbol, such as charter.net.

Remove email from server option on MacBook Pro

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