7 Replies Latest reply: Nov 29, 2010 1:09 PM by Peter WP
Peter WP Level 1 Level 1 (0 points)
I'm using v6.2.9.

I wanted to change the number of Recent Items visible when you click on Open Recent from the File Menu.

The list runs oldest at the top, newest at the bottom.

When I change the number I'd like to see by using Appleworks>Preferences>General>Files from say 100 to 50, the Open Recent menu displays not the 50 most recent Recent Items, but the 50 oldest ones.

Any suggestions how I can correct this?

iMac 2.6GHz, Mac OS X (10.5.5)
  • Peggy Level 8 Level 8 (38,530 points)
    All you can change is the number of items displayed, you have no control over the arrangement of them. The "Recent Items bug" has been around since AppleWorks 6 was released in March, 2000. Take a look at these user tips by Dale Gillard

    AppleWorks slow? Spinning ball appears?

    Recent items not visible/updated

  • Roger Wilmut1 Level 9 Level 9 (70,075 points)
    You could use the following AppleScript to remove every item after the first 50 in the 'Recent Items' folder:

    tell application "Finder"
    set n to the number of items in folder "Recent Items" of folder "Starting Points" of folder "AppleWorks User Data" of folder "Documents" of folder "USERNAME" of folder "Users" of startup disk
    try
    select items (n-50) thru (1) of folder "Recent Items" of folder "Starting Points" of folder "AppleWorks User Data" of folder "Documents" of folder "USERNAME" of folder "Users" of startup disk
    end try
    move selection to the trash
    end tell

    (the 'try' is to prevent error messages if there happen to be less than 50 items)

    Obviously amend USERNAME to suit. Save as an application, place it somewhere convenient and add it to System Preferences>Accounts>Your Account>Login Items to have it run on every login. (Test it first!)
  • Peter WP Level 1 Level 1 (0 points)
    Thanks for the replies!

    I have to amend my original post because I just realized Recent Items is listing the most recent items NOT in chronological order, but in alphabetical order, and that's my real problem.

    Is there a possible solution for this?
  • Roger Wilmut1 Level 9 Level 9 (70,075 points)
    Heirarchical menus always list the contents of a folder in alphabetical order and this can't be changed. Only folders can be set to name, date, etc.
  • Peter WP Level 1 Level 1 (0 points)
    Thanks for squaring me away on that, Wilmut1. I appreciate your answer to my follow up question.

    And thanks to Peggy; you've popped in before to answer my neophyte questions!
  • Michael Morgan1 Level 7 Level 7 (23,825 points)
    There's actually another simple fix or workaround that I've been using for a long time: Put the Recent Items folder in the Dock and set the Finder prefs for that folder to display however you like. In my case it's list view sorted on date, as I'm usually only interested in looking for relatively recent work.

    Keep in mind that this solves only the display side of the problem; you still have to do things to prevent too many files from building up in there.
  • Peter WP Level 1 Level 1 (0 points)
    Thanks for your suggestion!

    I'm gonna try it for a while, even though I hate stuff cluttering the right side of my Dock! Right now it seems to be working and is a lot more useful than the File>Open Recent menu.

    Thanks again for your input.