Terence Devlin wrote:
When is a preview used instead of a thumbnail
When you integrate with other apps via a Media Browser or drag to the desktop.
I'd like to clarify the distinction between "Preview" and "Thumbnail". It may be just me, but I remain confused as to what a Thumbnail is in Aperture. (There is no definition in the [Aperture Glossary|http://documentation.apple.com/en/aperture/usermanual/#T].)
First to the question at hand. Previews are used for much more than the two cases TD mentions. They are used when "Quick Preview" is turned on, when the Masters are off-line, and whenever an image is rendered on screen (they appear first, while the Version is loading).
Preview maintenance is an advanced and complex subject. The [Help file|http://documentation.apple.com/en/aperture/usermanual/index.html#chapter=6 %26section=15%26hash=apple_ref:doc:uid:Aperture-UserManual-91292VWR-1036766], is, as usual, helpful.
Previews also allow one to reduce the size of one's Library. This is the preferred method (rather than the creation and importation of JPGs from one's Masters, about which we've had a couple of threads recently).
How Previews are used, however, does not answer the question at hand, which is when are Previews used and when are thumbnails used. Afaict (let me emphasize, +I don't know+ ), every image has a thumbnail, and the thumbnail is 1280 px or less on each side. Thumbnails are used in the Browser. Thumbnails are created automatically; the user has no control over Thumbnail creation or size or use.
Previews, it seems, are larger versions of Thumbnails. Their creation and use is determined by the user. They add to the functionality of Aperture by increasing performance, at the cost of storage and maintenance.
I think the answer to the OP's question, +"When is a preview used instead of thumbnail"+, is simply whenever Aperture needs to render the image on-screen in a size larger than the thumbnail.
Please forgive me for walking my way through this on-line. Previews have recently been on my mind. I welcome any clarification.